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- Tasks: Support the Programme Management Office with admin tasks and finance processes.
- Company: Join a public sector organisation in Glasgow making a difference.
- Benefits: Enjoy flexible working options: hybrid after two weeks and competitive pay.
- Why this job: Gain valuable experience in programme management while contributing to meaningful projects.
- Qualifications: Strong IT skills and minute-taking experience preferred; project experience is a bonus.
- Other info: Initial 4-week rolling contract with potential for extension.
Venesky-Brown's client, a public sector organisation in Glasgow, is currently looking to recruit a Programme Management Assistant for an initial 4 week rolling contract on a rate of £16.95/hour PAYE – working 35 hours per week. This role can be office or hybrid working. Office for first two weeks then option to work from home for 3 days per week.
Responsibilities:
- Working within the Programme Management Office that supports the organisation's IT contract, the role will provide administrative support to the programme governance structure.
- The role will also involve supporting the finance function with managing the invoice approvals process.
Essential Skills:
- Excellent IT skills required.
- Minute taking skills preferable and secretarial experience if possible.
Desirable Skills:
- Programme and Project experience.
If you would like to hear more about this opportunity please get in touch.
Contact Detail:
Venesky-Brown Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Programme Management Assistant
✨Tip Number 1
Familiarise yourself with the specific IT systems and tools commonly used in programme management. This will not only boost your confidence but also demonstrate your proactive approach to the role.
✨Tip Number 2
Brush up on your minute-taking skills. Consider practising by attending meetings or watching online tutorials, as this will show your potential employer that you're ready to hit the ground running.
✨Tip Number 3
Network with professionals in the public sector or those who have experience in programme management. Engaging with them can provide valuable insights and may even lead to a referral.
✨Tip Number 4
Research the organisation's current projects and challenges. Being knowledgeable about their work will help you stand out during any discussions and show your genuine interest in the role.
We think you need these skills to ace Programme Management Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in programme management and administrative support. Emphasise your IT skills and any secretarial experience you have.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities mentioned in the job description. Explain how your skills align with the needs of the Programme Management Office and your ability to manage invoice approvals.
Highlight Relevant Skills: In your application, clearly outline your minute-taking skills and any experience you have in project management. Mention any specific software or tools you are proficient in that would be beneficial for this role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Venesky-Brown
✨Showcase Your IT Skills
Since excellent IT skills are essential for the Programme Management Assistant role, be prepared to discuss your proficiency with various software and tools. Highlight any specific programmes you have used in previous roles that relate to project management or administrative tasks.
✨Demonstrate Minute Taking Experience
If you have experience in minute taking or secretarial work, make sure to mention it during the interview. You could even provide examples of how your note-taking has contributed to effective communication and decision-making in past projects.
✨Understand the Programme Governance Structure
Familiarise yourself with what a programme governance structure entails. Be ready to discuss how you can support this framework and ensure smooth operations within the Programme Management Office, as this will show your understanding of the role's responsibilities.
✨Prepare for Questions on Invoice Management
Since the role involves managing the invoice approvals process, think about your experience with finance functions. Prepare to answer questions about how you've handled similar processes in the past and how you ensure accuracy and efficiency in financial documentation.
