At a Glance
- Tasks: Manage purchasing services and ensure timely processing of invoices in a finance role.
- Company: Public sector organisation in Glasgow with a focus on collaboration.
- Benefits: Competitive hourly rate, remote work flexibility, and professional development opportunities.
- Other info: Initial 6-month contract with potential for growth and learning.
- Why this job: Join a dynamic team and make a real impact in financial operations.
- Qualifications: Experience in finance or accounts payable, strong communication skills, and attention to detail.
The predicted salary is between 17.83 - 17.83 £ per hour.
Venesky-Brown’s client, a public sector organisation in Glasgow, is currently looking to recruit a Data Administrator (finance) for an initial 6 month contract on a rate of £17.83/hour (PAYE).
This role is mainly remote with the odd need to attend their Glasgow office.
Responsibilities
- Responsible for providing a Purchasing Service to staff, when the level of expenditure is greater than financial limits allocated.
- Liaise with colleagues and suppliers to ensure that goods and services are provided as per contracts and within agreed negotiated prices.
- Ownership of the purchase order process.
Using the e-procurement module to ensure that all purchase orders raised have been correctly authorised by those holding an appropriate level of financial authority as per the Scheme of Delegated Authorities
- Responsible for ensuring that Purchase Orders raised are for goods or services provided by procurement contracts.
- Assist with the development of future delivery models for provision of Accounts Payable and Purchasing activities.
- Responsible for monitoring the status of orders and the receipting of goods/services to ensure that invoices can be registered and authorised timeously.
- Responsible for the investigation and remediation of all non-matching invoices, by applying the 3-way matching process.
Liaising with internal and external stakeholders to reach appropriate resolution.
- Ownership of all invoices received, ensuring timely registration and appropriate account codes have been used to accurately reflect the type of expenditure.
- Prepare corrective journals to ensure that all expenditure posted to the Purchase Ledger is correctly coded to a/c code and Cost Centre.
- Utilising monthly GRN reports, assist the AP/Purchasing Manager to prepare monthly accruals for posting to the ledger.
- Responsible for the Aged Creditors report analysis. Taking action where necessary and escalating issues to the Purchasing Manager.
- Ownership of the reconciliation of supplier statements. Investigating and requesting duplicates of any missing invoices, as required.
- Assist the Purchasing Manager to ensure that organisation meet their obligation to pay all undisputed invoices within 30 days from receipt.
- As first point of contact for any queries in relation to supplier invoice queries, the post holder shall seek to provide appropriate responses regarding issues with payments.
- Driving the Delegated Procurement Authority matrix, the post holder will become the subject matter expert on the Procurement to Pay process supporting and advising stakeholders across the organisation.
- The post holder will hold Delegated Procurement Authority to an agreed financial limit and will regularly communicate with suppliers.
Essential Skills
- Educated to SQA Standard Grade or equivalent or where no formal qualifications exist, proven experience within a financial environment.
- Experience in Accounts Payable/Finance.
- Excellent communication and working relationship building skills.
- High levels of attention to detail, particularly in relation to tasks requiring proficient numeracy skills.
- Experience of working with internal/external stakeholders.
- Knowledge of data protection legislation requirements.
- Proven experience within a similar Finance environment.
- Comprehensive understanding of the Purchase to Pay process.
Desirable Skills
- Attained, or be working towards, AAT Diploma qualification in accountancy.
If you would like to hear more about this opportunity please get in touch.
Data Administrator (finance) in Paisley employer: Venesky Brown
Venesky-Brown is an exceptional employer, offering a dynamic work environment in the heart of London, where you can lead significant infrastructure projects that shape the future. With a strong focus on employee growth and development, we provide opportunities for continuous improvement and professional advancement, all while fostering a collaborative culture that values innovation and stakeholder engagement. Join us to be part of a major UK Infrastructure Programme, where your expertise will directly contribute to impactful change in a thriving city.
