At a Glance
- Tasks: Manage office operations and support senior staff with various administrative tasks.
- Company: Public sector organisation in Edinburgh with a collaborative work environment.
- Benefits: Competitive daily rate, hybrid working, and opportunities for professional growth.
- Other info: Flexible work opportunities in a supportive small team.
- Why this job: Join a dynamic team and make a real difference in the public sector.
- Qualifications: Strong organisational skills and effective communication abilities required.
The predicted salary is between 30000 - 40000 € per year.
Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit an Office Manager for a 2 year contract on a rate of £120 per day. This role will be hybrid based with at least 3 days per week in the office.
Responsibilities:
- Management of the office and IT including point of contact with facilities contractor, IT service and building front of house staff.
- Provide support to senior members including diary and inbox management, arranging travel as required.
- Secretarial support for meetings including taking notes and preparing summaries and actions to a high standard.
- Supporting hearings including public facing roles such as welcoming attendees, issuing lanyards and greeting witnesses.
- Responsible for facilitating the onboarding of new staff; managing requests.
- Supporting financial processes such as raising purchase order requests, receipting invoices, processing payments, checking statements.
- As a small team there will be opportunities to work flexibly and support other roles and areas of work as needed.
Essential Skills:
- Strong organisational skills, with the ability to remain calm under pressure, including judgement to assess and prioritise competing actions and deadlines to deliver both short and long-term goals.
- Ability to communicate clearly both verbally and in writing with a wide range of stakeholders and audiences.
- Proven self-starter, including contributing ideas and suggestions to other Inquiry members to contribute to continuous improvement.
If you would like to hear more about this opportunity please get in touch.
Office Manager in Livingston employer: Venesky Brown
Venesky-Brown is an excellent employer, offering a supportive and collaborative work environment in the heart of Edinburgh. With a focus on employee growth and development, this public sector organisation provides unique opportunities for meaningful engagement in community-focused projects, while also promoting a healthy work-life balance through hybrid working arrangements. Join a small, dynamic team where your contributions are valued and you can make a real difference.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager in Livingston
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Office Manager role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the organisation and its culture. Understand their values and how they align with your skills, especially in areas like organisation and communication. This will help you stand out as a candidate who truly gets what they're about.
✨Tip Number 3
Practice makes perfect! Get a friend or family member to do mock interviews with you. Focus on common questions for Office Managers, like handling pressure or managing multiple tasks. The more comfortable you are, the better you'll perform when it counts.
✨Tip Number 4
Don't forget to apply through our website! We’ve got loads of opportunities that might be just right for you. Plus, applying directly can sometimes give you a leg up in the process. So, get your application in and let’s land that job together!
We think you need these skills to ace Office Manager in Livingston
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Manager role. Highlight your organisational skills and any relevant experience that matches the job description. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Be sure to mention your ability to communicate clearly and manage multiple tasks, as these are key for us.
Showcase Your Skills:In your application, don’t just list your skills—show us how you've used them in real situations. Whether it's managing a busy inbox or supporting financial processes, we love seeing practical examples!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Venesky Brown
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Office Manager position. Familiarise yourself with the key tasks like diary management, supporting financial processes, and facilitating onboarding. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since strong organisational skills are essential for this role, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised competing actions and maintained calm under pressure—this will resonate well with the interviewers.
✨Communicate Clearly and Confidently
Practice articulating your thoughts clearly, as effective communication is crucial for this position. Consider doing mock interviews with a friend or family member to refine your verbal and written communication skills. This will help you feel more confident when discussing your experiences and answering questions.
✨Be a Self-Starter
Prepare to share instances where you've taken the initiative in previous roles. Think about how you contributed ideas for improvement or took charge of a project. This will highlight your proactive nature and align with the organisation's desire for a self-starter who can contribute to continuous improvement.
