At a Glance
- Tasks: Provide essential admin support to team leaders and management in a dynamic public sector environment.
- Company: Join a reputable public sector organisation in Inverness with a focus on community service.
- Benefits: Earn £16.30/hour PAYE for a 4-week contract with potential for future opportunities.
- Other info: Flexible role with a chance to develop problem-solving and organisational skills.
- Why this job: Make a difference in your community while gaining valuable administrative experience.
- Qualifications: Experience in busy office settings, strong computer skills, and a relevant qualification.
The predicted salary is between 30000 - 40000 £ per year.
Contract length: 4 Week contract. Pay rate: £16.30/hour PAYE. Location: Inverness.
Venesky-Brown's client, a public sector organisation in Inverness, is currently looking to recruit an Administrative Assistant for an initial 4 week contract on a rate of £16.30/hour PAYE. This role will be based in Inverness.
Responsibilities
- General administrative support for Team Leaders, Maintenance Officers and Management, including raising work orders, organising training and assistance with vehicle management.
- Information management, including storage and retrieval of documents in accordance with policy.
- Responsible for the accurate processing of callout data and raising follow on work orders.
- Responsible for the monitoring of the CRM system and distribution of cases to the relevant officer.
- Monitoring of HARFs requests and distribution to the area Maintenance Officer.
- Ensure implementation of and compliance with Health and Safety policies and procedures.
- May be required to perform duties, appropriate to the post, other than those given in the job specification.
Essential Skills
- Knowledge of the Building Maintenance service and some familiarity with the other services provided.
- Experience of working in a busy office environment (preferably public sector) in an admin or clerical type role.
- Experience of using case management systems.
- Good general education along with a relevant qualification at SVQ Level 2 (or equivalent experience).
- Ability to work on own initiative and as part of a team.
- Ability to organise and plan activities to meet tight timescales and targets.
- Excellent computer skills/literacy (Microsoft Office).
- Excellent general administrative skills.
- Reliable, flexible, and a professional approach to work.
- High level of accuracy and attention to detail, particularly in data entry and work order processing.
- Ability to provide effective administrative support to operational teams.
- Ability to assist with operational tasks such as training coordination and vehicle management support.
- Good problem-solving skills and ability to use initiative within operational procedures.
- Ability to communicate effectively in both written and oral form.
- Ability to remain calm under pressure and to be solution focussed.
- Excellent customer care skills.
Public Sector Admin & Operations Coordinator in Inverness employer: Venesky Brown
Venesky-Brown is an excellent employer, offering a supportive work culture that values teamwork and professional development. Located in the picturesque city of Inverness, employees benefit from a dynamic public sector environment where they can contribute to meaningful projects while enjoying a competitive pay rate and opportunities for growth within the organisation.
StudySmarter Expert Advice🤫
We think this is how you could land Public Sector Admin & Operations Coordinator in Inverness
✨Tip Number 1
Network like a pro! Reach out to people in the public sector, especially those who work in admin roles. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for the interview by brushing up on your knowledge of the Building Maintenance service. Show that you understand the role and how you can contribute to the team’s success.
✨Tip Number 3
Practice your problem-solving skills! Think of examples from your past experiences where you’ve tackled challenges effectively. This will help you shine during the interview.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Public Sector Admin & Operations Coordinator in Inverness
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Public Sector Admin & Operations Coordinator. Highlight your relevant experience in administrative support and any familiarity with building maintenance services. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples from your past experiences that demonstrate your organisational skills and ability to work under pressure. We love a good story!
Show Off Your Tech Skills:Since this role requires excellent computer skills, make sure to mention your proficiency with Microsoft Office and any case management systems you've used. We want to know how tech-savvy you are, so don’t hold back!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s quick and easy, and ensures your application gets to us directly. Plus, we love seeing applications come in through our own platform!
How to prepare for a job interview at Venesky Brown
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Public Sector Admin & Operations Coordinator. Familiarise yourself with tasks like raising work orders and managing documents. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Experience
Be prepared to discuss your previous experience in busy office environments, especially in public sector roles. Highlight specific examples where you've successfully managed administrative tasks or used case management systems. This will give the interviewer confidence in your ability to handle the job.
✨Demonstrate Your Problem-Solving Skills
Think of a few scenarios where you've had to solve problems under pressure. Whether it’s dealing with tight deadlines or unexpected issues, be ready to share how you approached these challenges. This will showcase your initiative and ability to remain calm in stressful situations.
✨Prepare Questions to Ask
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful queries about the team dynamics, training opportunities, or how success is measured in this role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
