At a Glance
- Tasks: Provide essential admin support and help keep operations running smoothly.
- Company: Public sector organisation in Inverness with a focus on teamwork.
- Benefits: Competitive pay at £16.30/hour and valuable work experience.
- Other info: Opportunity for growth in a supportive environment.
- Why this job: Gain hands-on experience in a busy office while making a difference.
- Qualifications: Experience in admin roles and strong computer skills required.
The predicted salary is between 30000 - 40000 € per year.
Contract length: 4 Week contract
Pay rate: £16.30/hour PAYE
Location: Inverness
Venesky-Brown's client, a public sector organisation in Inverness, is currently looking to recruit an Administrative Assistant for an initial 4 week contract on a rate of £16.30/hour PAYE. This role will be based in Inverness.
Responsibilities:
- General administrative support for Team Leaders, Maintenance Officers and Management, including raising work orders, organising training and assistance with vehicle management.
- Information management, including storage and retrieval of documents in accordance with policy.
- Responsible for the accurate processing of callout data and raising follow on work orders.
- Responsible for the monitoring of the CRM system and distribution of cases to the relevant officer.
- Monitoring of HARFs requests and distribution to the area Maintenance Officer.
- Ensure implementation of and compliance with Health and Safety policies and procedures.
- May be required to perform duties, appropriate to the post, other than those given in the job specification.
Essential Skills:
- Knowledge of the Building Maintenance service and some familiarity with the other services provided.
- Experience of working in a busy office environment (preferably public sector) in an admin or clerical type role.
- Experience of using case management systems.
- Good general education along with a relevant qualification at SVQ Level 2 (or equivalent experience).
- Ability to work on own initiative and as part of a team.
- Ability to organise and plan activities to meet tight timescales and targets.
- Excellent computer skills/literacy (Microsoft Office).
- Excellent general administrative skills.
- Reliable, flexible, and a professional approach to work.
- High level of accuracy and attention to detail, particularly in data entry and work order processing.
- Ability to provide effective administrative support to operational teams.
- Ability to assist with operational tasks such as training coordination and vehicle management support.
- Good problem-solving skills and ability to use initiative within operational procedures.
- Ability to communicate effectively in both written and oral form.
- Ability to remain calm under pressure and to be solution focussed.
- Excellent customer care skills.
If you would like to hear more about this opportunity please get in touch.
Administrative Assistant in Inverness employer: Venesky Brown
Venesky-Brown offers a supportive and dynamic work environment in the heart of Inverness, making it an excellent employer for those seeking meaningful employment as an Administrative Assistant. With a focus on employee growth and development, the company provides opportunities to enhance skills while contributing to essential public sector services. The collaborative culture fosters teamwork and innovation, ensuring that every team member feels valued and empowered to make a difference.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant in Inverness
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Administrative Assistant role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how you can contribute as an Administrative Assistant. This will help you stand out and show that you're genuinely interested in the role.
✨Tip Number 3
Practice common interview questions related to administrative tasks. Think about your experience with case management systems and how you've handled tight deadlines. Being ready with examples will boost your confidence during the interview.
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to find and apply for roles like this one. Plus, it shows you're serious about joining our team. Let's get you that job!
We think you need these skills to ace Administrative Assistant in Inverness
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrative Assistant role. Highlight your relevant experience in a busy office environment and any specific skills that match the job description, like your knowledge of case management systems.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your organisational skills and how you can provide effective support to operational teams, just like they need.
Show Off Your Attention to Detail:Since accuracy is key in this role, make sure to proofread your application. A few typos can give the wrong impression, so double-check everything before hitting send!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s quick and easy, and you'll be one step closer to joining our team in Inverness!
How to prepare for a job interview at Venesky Brown
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant. Familiarise yourself with tasks like raising work orders and managing documents. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Experience
Be prepared to discuss your previous experience in busy office environments, especially in public sector roles. Highlight specific examples where you've successfully managed administrative tasks or used case management systems. This will give the interviewer confidence in your abilities.
✨Demonstrate Your Problem-Solving Skills
Think of a few scenarios where you had to solve problems or manage tight deadlines. Share these stories during the interview to illustrate your ability to remain calm under pressure and find effective solutions. This is crucial for the role!
✨Brush Up on Your Computer Skills
Since excellent computer literacy is essential, make sure you're comfortable with Microsoft Office and any relevant software. If you can, practice using these tools before the interview so you can confidently discuss your skills and how they apply to the job.
