At a Glance
- Tasks: Manage office operations and support senior staff in a dynamic environment.
- Company: Public sector organisation in Edinburgh with a collaborative team culture.
- Benefits: Competitive daily rate, hybrid work model, and flexible opportunities.
- Other info: Opportunity for career growth and involvement in diverse tasks.
- Why this job: Join a small team and make a real impact while developing your skills.
- Qualifications: Strong organisational and communication skills, with a proactive attitude.
The predicted salary is between 30000 - 40000 £ per year.
Venesky-Brown's client, a public sector organisation in Edinburgh, is currently looking to recruit an Office Manager for a 2 year contract on a rate of £120 per day. This role will be hybrid based with at least 3 days per week in the office.
Responsibilities
- Management of the office and IT including point of contact with facilities contractor, IT service and building front of house staff.
- Provide support to senior members including diary and inbox management, arranging travel as required.
- Secretarial support for meetings including taking notes and preparing summaries and actions to a high standard.
- Supporting hearings including public facing roles such as welcoming attendees, issuing lanyards and greeting witnesses.
- Responsible for facilitating the onboarding of new staff; managing requests.
- Supporting financial processes such as raising purchase order requests, receipting invoices, processing payments, checking statements.
- As a small team there will be opportunities to work flexibly and support other roles and areas of work as needed.
Essential Skills
- Strong organisational skills, with the ability to remain calm under pressure, including judgement to assess and prioritise competing actions and deadlines to deliver both short and long-term goals.
- Ability to communicate clearly both verbally and in writing with a wide range of stakeholders and audiences.
- Proven self-starter, including contributing ideas and suggestions to other Inquiry members to contribute to continuous improvement.
Hybrid Office & Operations Manager employer: Venesky Brown
Venesky-Brown offers a dynamic and supportive work environment in the heart of Edinburgh, where employees are encouraged to grow and develop their skills. With a strong emphasis on teamwork and flexibility, this public sector organisation provides meaningful opportunities for professional advancement while maintaining a healthy work-life balance through hybrid working arrangements. Join us to be part of a dedicated team that values your contributions and fosters a culture of continuous improvement.
StudySmarter Expert Advice🤫
We think this is how you could land Hybrid Office & Operations Manager
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Office Manager role. You never know who might have the inside scoop on opportunities!
✨Tip Number 2
Prepare for interviews by researching the organisation and its culture. Tailor your responses to show how your skills align with their needs, especially around managing office operations and supporting senior members.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. Focus on articulating your organisational skills and ability to handle pressure, as these are key for the Office Manager role.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect directly with us.
We think you need these skills to ace Hybrid Office & Operations Manager
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the job description. Highlight your organisational skills and any relevant experience in office management or support roles to catch our eye!
Craft a Compelling Cover Letter:Use your cover letter to tell us why you’re the perfect fit for the Hybrid Office & Operations Manager role. Share specific examples of how you've managed teams or projects, and don’t forget to show off your communication skills!
Be Clear and Concise:When filling out your application, keep your language clear and to the point. We appreciate straightforward communication, so avoid jargon and make it easy for us to see your qualifications.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into our hands quickly and efficiently. Plus, it shows us you’re keen on joining our team!
How to prepare for a job interview at Venesky Brown
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Office Manager position. Familiarise yourself with the key tasks like diary management, IT support, and financial processes. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since strong organisational skills are essential for this role, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised competing actions and met deadlines, especially under pressure.
✨Communicate Clearly and Confidently
Practice articulating your thoughts clearly, as effective communication is crucial for this position. Consider doing mock interviews with a friend or family member to refine your verbal communication skills. Remember, being able to convey your ideas succinctly will impress the interviewers.
✨Be a Self-Starter
Demonstrate your proactive nature by sharing instances where you've contributed ideas or improvements in previous roles. Highlight your ability to take initiative and how it positively impacted your team or organisation. This will align well with the expectations of a self-starter in the role.
