At a Glance
- Tasks: Support Board meetings, prepare reports, and manage confidential information with integrity.
- Company: Public sector organisation in Edinburgh with a commitment to governance excellence.
- Benefits: Competitive daily rate, potential for contract extension, and valuable experience in governance.
- Other info: Great opportunity for career growth in a supportive environment.
- Why this job: Join a dynamic team and make a real impact on governance processes.
- Qualifications: Scottish Highers or equivalent, strong admin skills, and a proactive attitude.
The predicted salary is between 50000 - 50000 £ per year.
A public sector organisation in Edinburgh is currently looking to recruit a Governance Assistant for an initial 6 month contract with potential to extend on a rate of £250/day (Inside IR35).
Responsibilities:
- Provide professional secretariat service for Board and Committee meetings, arranging meetings, proactively managing attendance lists, assisting in the preparation of Board packs, drafting agendas, preparing skeleton minutes, and managing action trackers.
- Prepare quarterly performance reports for the Board, collecting information from colleagues and ensuring that it is presented in a clear, accessible, and accurate way.
- Assist in reviewing and editing Board reports prior to issue to ensure adherence to the required template and standard, identifying any key issues and escalating these as required.
- Respond to requests for information and support from Board members.
- Be an administrator on the Board portal software, managing access to the portal and updating information stored on it.
- Work with the highest level of confidentiality and integrity.
- Proactively help coordinate events and meetings for the Board with internal and external stakeholders.
- Work with the Finance team, helping to raise purchase orders and liaising with budget holders and suppliers, working carefully and accurately.
- Support Board members in relation to expenses and allowances in line with policies.
- Provide advice and support to colleagues and managing agents in relation to the Complaints Handling Procedure, recording complaints and preparing quarterly and annual reporting on complaints handling.
- Assist with the maintenance of the register of interests for Board members.
- Maintain the Governance team’s intranet and website pages, ensuring that these are regularly reviewed and updated.
- Support the Head of Governance with administration as required.
- Be available to provide assistance to the Information Advisor in responding to information requests, such as those received under Freedom of Information legislation.
Essential Skills:
- Scottish Highers or equivalent
- Positive and proactive approach
- Strong administration and organisational skills
- Highly confidential and discreet good problem solver
- Excellent customer service
- Strong communication and interpersonal skills
- Collation and presentation of complex management information
- Microsoft Office skills – PowerPoint, Access, Excel, MS Teams and SharePoint.
- Ability to work to tight deadlines
- Delivering high quality and accurate outputs
- Teamwork and collaboration skills
- Ability to manage and prioritise a busy workload
Desirable Skills:
- Business administration qualification or equivalent
- Minute and note-taking
- Managing information for senior management and Board discussions, a track record of professional integrity is paramount
- 1-2 years’ experience in commercial and/or public sector
If you would like to hear more about this opportunity please get in touch.
Locations
Governance Assistant in Hampshire, Portsmouth employer: Venesky Brown
Venesky-Brown is an exceptional employer, offering a supportive work culture that values integrity and professionalism. Located in the heart of Edinburgh, employees benefit from a collaborative environment with opportunities for personal and professional growth, all while contributing to meaningful public sector initiatives. With competitive rates and a commitment to employee well-being, this role as a Governance Assistant promises a rewarding experience in a dynamic team.
StudySmarter Expert Advice🤫
We think this is how you could land Governance Assistant in Hampshire, Portsmouth
✨Tip Number 1
Network like a pro! Reach out to your connections in the public sector, especially those who might know about governance roles. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for interviews by researching the organisation and its governance structure. We want you to show off your knowledge and enthusiasm, so think about how your skills align with their needs.
✨Tip Number 3
Practice your communication skills! As a Governance Assistant, you'll need to convey information clearly. Try mock interviews with friends or family to get comfortable with articulating your thoughts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Governance Assistant in Hampshire, Portsmouth
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight the skills and experiences that match the Governance Assistant role. We want to see how your background aligns with the responsibilities listed in the job description.
Showcase Your Organisational Skills:Since this role requires strong administration and organisational skills, be sure to provide examples of how you've successfully managed tasks or projects in the past. We love seeing real-life applications of your skills!
Be Professional and Concise:When drafting your application, keep it professional yet concise. We appreciate clear communication, so make sure your points are easy to read and straight to the point. Avoid fluff and focus on what matters.
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Venesky Brown
✨Know Your Governance Basics
Before the interview, brush up on your knowledge of governance structures and processes. Familiarise yourself with how Board meetings are conducted and the role of a Governance Assistant. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past. Highlight your ability to prioritise and stay organised, especially under tight deadlines. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Demonstrate Discretion and Integrity
Since confidentiality is key in this role, be ready to talk about situations where you've had to handle sensitive information. Emphasise your understanding of the importance of discretion and how you've maintained integrity in previous roles.
✨Familiarise Yourself with Relevant Software
Make sure you know your way around Microsoft Office tools like PowerPoint, Excel, and SharePoint. If you have experience with Board portal software, mention it! Being tech-savvy can set you apart from other candidates, so don’t hesitate to highlight your skills.
