At a Glance
- Tasks: Support Board meetings, prepare reports, and manage confidential information with integrity.
- Company: Public sector organisation in Edinburgh with a commitment to governance excellence.
- Benefits: Competitive daily rate, potential for contract extension, and valuable experience in governance.
- Other info: Opportunity to develop your career in a supportive and dynamic environment.
- Why this job: Gain hands-on experience in governance while working with senior management and making a real impact.
- Qualifications: Scottish Highers or equivalent, strong admin skills, and a proactive attitude.
The predicted salary is between 50000 - 60000 £ per year.
A public sector organisation in Edinburgh is currently looking to recruit a Governance Assistant for an initial 6 month contract with potential to extend on a rate of £250/day (Inside IR35).
Responsibilities:
- Provide professional secretariat service for Board and Committee meetings, arranging meetings, proactively managing attendance lists, assisting in the preparation of Board packs, drafting agendas, preparing skeleton minutes, and managing action trackers.
- Prepare quarterly performance reports for Board, collecting information from colleagues and ensuring that it is presented in a clear, accessible, and accurate way.
- Assist in reviewing and editing Board reports prior to issue to ensure adherence to the required template and standard, identifying any key issues and escalating these as required.
- Respond to requests for information and support from Board members.
- Be an administrator on the Board portal software, managing access to the portal and updating information stored on it.
- Work with the highest level of confidentiality and integrity.
- Proactively help coordinate events and meetings for the Board with internal and external stakeholders.
- Work with the Finance team, helping to raise purchase orders and liaising with budget holders and suppliers, working carefully and accurately.
- Support Board members in relation to expenses and allowances in line with policies.
- Provide advice and support to colleagues and managing agents in relation to the Complaints Handling Procedure, recording complaints and preparing quarterly and annual reporting on complaints handling.
- Assist with the maintenance of the register of interests for Board members.
- Maintain the Governance team’s intranet and website pages, ensuring that these are regularly reviewed and updated.
- Support the Head of Governance with administration as required.
- Be available to provide assistance to the Information Advisor in responding to information requests, such as those received under Freedom of Information legislation.
Essential Skills:
- Scottish Highers or equivalent
- Positive and proactive approach
- Strong administration and organisational skills
- Highly confidential and discreet good problem solver
- Excellent customer service
- Strong communication and interpersonal skills
- Collation and presentation of complex management information
- Microsoft Office skills – PowerPoint, Access, Excel, MS Teams and SharePoint
- Ability to work to tight deadlines
- Delivering high quality and accurate outputs
- Teamwork and collaboration skills
- Ability to manage and prioritise a busy workload
Desirable Skills:
- Business administration qualification or equivalent
- Minute and note-taking
- Managing information for senior management and Board discussions, a track record of professional integrity is paramount
- 1-2 years’ experience in commercial and/or public sector
If you would like to hear more about this opportunity please get in touch.
Governance Assistant employer: Venesky Brown
Venesky-Brown is an exceptional employer, offering a supportive work culture that values integrity and professionalism. Located in the heart of Edinburgh, employees benefit from a collaborative environment with opportunities for personal and professional growth, all while contributing to meaningful public sector initiatives. With a focus on employee well-being and development, this role as a Governance Assistant provides a unique chance to engage with senior management and enhance your administrative skills in a dynamic setting.
StudySmarter Expert Advice🤫
We think this is how you could land Governance Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the public sector, especially those who might know about governance roles. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for interviews by researching the organisation and its governance structure. Show us you’re not just another candidate; demonstrate your understanding of their mission and how you can contribute to their goals.
✨Tip Number 3
Practice your communication skills! As a Governance Assistant, you’ll need to convey information clearly and effectively. Try mock interviews with friends or use online resources to sharpen your skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Governance Assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight the skills and experiences that match the Governance Assistant role. We want to see how your background aligns with the responsibilities listed in the job description.
Showcase Your Skills:Emphasise your strong administration and organisational skills, as well as your ability to handle confidential information. We love seeing examples of how you've successfully managed similar tasks in the past!
Be Clear and Concise:When drafting your application, keep it straightforward and to the point. We appreciate clarity, so make sure your writing is easy to read and free from jargon. This will help us understand your qualifications quickly.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it makes the process smoother for everyone involved.
How to prepare for a job interview at Venesky Brown
✨Know Your Governance Basics
Familiarise yourself with the key principles of governance and the specific responsibilities of a Governance Assistant. This will help you demonstrate your understanding of the role and how you can contribute to the organisation's objectives.
✨Prepare for Common Questions
Anticipate questions related to your experience with secretariat services, report preparation, and handling confidential information. Practise your responses, focusing on specific examples that showcase your skills and problem-solving abilities.
✨Showcase Your Organisational Skills
Be ready to discuss how you manage multiple tasks and prioritise your workload. Use real-life scenarios to illustrate your strong administration skills, especially in relation to meeting coordination and document management.
✨Demonstrate Communication Prowess
Since the role requires excellent communication skills, prepare to highlight your experience in liaising with stakeholders and presenting complex information clearly. Consider bringing a sample report or presentation to showcase your ability to collate and present data effectively.
