At a Glance
- Tasks: Manage purchasing processes and ensure timely delivery of goods and services.
- Company: Public sector organisation in Glasgow with a focus on community service.
- Benefits: Competitive hourly rate, remote work flexibility, and professional development opportunities.
- Other info: Initial 6-month contract with potential for growth and learning.
- Why this job: Join a dynamic team and make a difference in public service procurement.
- Qualifications: Experience in finance or accounts payable; strong communication skills.
The predicted salary is between 17.83 - 17.83 £ per hour.
Venesky-Brown’s client, a public sector organisation in Glasgow, is currently looking to recruit a Purchasing Officer for an initial 6 month contract on a rate of £17.83/hour (PAYE).
This role is mainly remote with the odd need to attend their Glasgow office.
Responsibilities
- Responsible for providing a Purchasing Service to staff, when the level of expenditure is greater than financial limits allocated.
- Liaise with colleagues and suppliers to ensure that goods and services are provided as per contracts and within agreed negotiated prices.
- Ownership of the purchase order process.
Using the e-procurement module to ensure that all purchase orders raised have been correctly authorised by those holding an appropriate level of financial authority as per the Scheme of Delegated Authorities
- Responsible for ensuring that Purchase Orders raised are for goods or services provided by procurement contracts.
- Assist with the development of future delivery models for provision of Accounts Payable and Purchasing activities.
- Responsible for monitoring the status of orders and the receipting of goods/services to ensure that invoices can be registered and authorised timeously.
- Responsible for the investigation and remediation of all non-matching invoices, by applying the 3-way matching process.
Liaising with internal and external stakeholders to reach appropriate resolution.
- Ownership of all invoices received, ensuring timely registration and appropriate account codes have been used to accurately reflect the type of expenditure.
- Prepare corrective journals to ensure that all expenditure posted to the Purchase Ledger is correctly coded to a/c code and Cost Centre.
- Utilising monthly GRN reports, assist the AP/Purchasing Manager to prepare monthly accruals for posting to the ledger.
- Responsible for the Aged Creditors report analysis. Taking action where necessary and escalating issues to the Purchasing Manager.
- Ownership of the reconciliation of supplier statements. Investigating and requesting duplicates of any missing invoices, as required.
- Assist the Purchasing Manager to ensure that organisation meet their obligation to pay all undisputed invoices within 30 days from receipt.
- As first point of contact for any queries in relation to supplier invoice queries, the post holder shall seek to provide appropriate responses regarding issues with payments.
- Driving the Delegated Procurement Authority matrix, the post holder will become the subject matter expert on the Procurement to Pay process supporting and advising stakeholders across the organisation.
- The post holder will hold Delegated Procurement Authority to an agreed financial limit and will regularly communicate with suppliers.
Essential Skills
- Educated to SQA Standard Grade or equivalent or where no formal qualifications exist, proven experience within a financial environment.
- Experience in Accounts Payable/Finance.
- Excellent communication and working relationship building skills.
- High levels of attention to detail, particularly in relation to tasks requiring proficient numeracy skills.
- Experience of working with internal/external stakeholders.
- Knowledge of data protection legislation requirements.
- Proven experience within a similar Finance environment.
- Comprehensive understanding of the Purchase to Pay process.
Desirable Skills
- Attained, or be working towards, AAT Diploma qualification in accountancy.
If you would like to hear more about this opportunity please get in touch.
Purchasing Officer in Glasgow employer: Venesky Brown
Venesky-Brown is an exceptional employer, offering a dynamic work environment in the heart of London, where you can lead significant infrastructure projects that shape the future. With a strong focus on employee growth and development, we provide opportunities for continuous improvement and professional advancement, all while fostering a collaborative culture that values innovation and stakeholder engagement. Join us to be part of a major UK Infrastructure Programme, where your expertise will directly contribute to impactful change in a thriving city.
StudySmarter Expert Advice🤫
We think this is how you could land Purchasing Officer in Glasgow
✨Get Involved in Local Procurement Meetups
Join local procurement and purchasing groups on platforms like Meetup or Eventbrite. These gatherings are great for networking with industry professionals, sharing insights, and potentially hearing about temporary roles that might not be widely advertised!
✨Seasonal Hiring Cycles are Your Friend!
Keep an eye on seasonal trends in procurement, as many companies ramp up hiring during certain times of the year – especially around end-of-financial-year periods when budgets are being utilised. Be proactive and reach out to companies directly during these windows.
✨Leverage Online Platforms for Temporary Roles
Don’t forget to browse specific job boards dedicated to temporary positions, such as Reed or Indeed. You can filter your search for procurement roles and set up alerts for when new jobs pop up, so you can apply immediately!
✨Showcase Your Skills on Professional Networks
Create short case studies or posts on LinkedIn showcasing your procurement experience or interesting projects you've tackled. This not only builds your visibility but can also attract recruiters looking for temporary talent like you!
We think you need these skills to ace Purchasing Officer in Glasgow
Some tips for your application 🫡
Showcase Relevant Experience:When applying for a temporary role in procurement-purchasing, it's crucial to highlight any relevant experience you have. Mention specific tasks like negotiating contracts, managing supplier relationships, or optimising inventory. This will show Venesky Brown that you can hit the ground running!
Keep it Concise and Impactful:For a temporary role, we recommend keeping your CV and cover letter concise. Focus on key achievements that showcase your procurement skills and any immediate impact you’ve made in past roles. Use bullet points for clarity—this way, Venesky Brown can quickly grasp your capabilities!
Include Relevant Certifications:If you’ve got any certifications that are relevant to procurement, like CIPS (Chartered Institute of Purchasing and Supply), don’t forget to mention them! This adds extra weight to your application and shows Venesky Brown that you're serious about your professional development.
Emphasise Flexibility and Availability:Since this is a temporary position, make sure to emphasise your availability and flexibility in your cover letter. Let Venesky Brown know when you can start and that you’re ready to adapt to their needs, making your application even more appealing!
How to prepare for a job interview at Venesky Brown
✨Know Your Procurement Basics
Brush up on key procurement concepts and terms, like 'total cost of ownership' and 'supplier relationships'. We want to impress them with our knowledge! Being able to talk fluently about relevant techniques and tools specific to the procurement field will definitely lend credibility.
✨Prepare for Scenario-Based Questions
In a purchasing role, you might get thrown some real-world scenarios to assess how you’d handle supplier negotiations or cost-saving strategies. Be ready to demonstrate your problem-solving skills! Practising how you'd tackle these situations in advance will help us shine during the interview.
✨Highlight Your Flexibility and Adaptability
Since it’s a temporary role, emphasise how you can quickly adapt to new processes and environments. Share examples of past experiences where you’ve tackled new challenges with ease, showing they can rely on us to hit the ground running and contribute immediately!
✨Show Off Your Tech Savvy
Being well-versed in procurement software like SAP or Coupa can set us apart from other candidates. If you've got experience with these tools, be sure to mention it! Having a handle on data analysis and reporting will also demonstrate our capability to leverage technology effectively in procurement.
