At a Glance
- Tasks: Manage purchasing and accounts payable processes while liaising with suppliers and colleagues.
- Company: Public sector organisation in Glasgow with a commitment to community service.
- Benefits: Competitive hourly rate, potential for contract extension, and onsite training.
- Other info: Opportunity to develop expertise in procurement processes and build professional relationships.
- Why this job: Join a dynamic team and gain valuable experience in finance and procurement.
- Qualifications: Experience in accounts payable and strong communication skills required.
The predicted salary is between 17.83 - 17.83 £ per hour.
Venesky-Brown’s client, a public sector organisation in Glasgow, is currently looking to recruit Accounts Payable Officers x 2 for an initial 6-month contract with possible 6-month extension on a rate of £17.83/hour (PAYE).
Training will be onsite in Glasgow, thereafter occasional working in the Glasgow office.
Responsibilities
- Responsible for providing a Purchasing Service to staff, when the level of expenditure is greater than financial limits allocated.
- Liaise with colleagues and suppliers to ensure that goods and services are provided as per contracts and within agreed negotiated prices.
- Ownership of the purchase order process.
Using the e-procurement module to ensure that all purchase orders raised have been correctly authorised by those holding an appropriate level of financial authority as per the Scheme of Delegated Authorities
- Responsible for ensuring that Purchase Orders raised are for goods or services provided by procurement contracts.
- Assist with the development of future delivery models for provision of Accounts Payable and Purchasing activities.
- Responsible for monitoring the status of orders and the receipting of goods/services to ensure that invoices can be registered and authorised timeously.
- Responsible for the investigation and remediation of all non-matching invoices, by applying the 3-way matching process.
Liaising with internal and external stakeholders to reach appropriate resolution.
- Ownership of all invoices received, ensuring timely registration and appropriate account codes have been used to accurately reflect the type of expenditure.
- Prepare corrective journals to ensure that all expenditure posted to the Purchase Ledger is correctly coded to a/c code and Cost Centre.
- Utilising monthly GRN reports, assist the AP/Purchasing Manager to prepare monthly accruals for posting to the ledger.
- Responsible for the Aged Creditors report analysis. Taking action where necessary and escalating issues to the Purchasing Manager.
- Ownership of the reconciliation of supplier statements. Investigating and requesting duplicates of any missing invoices, as required.
- Assist the Purchasing Manager to ensure that organisation meet their obligation to pay all undisputed invoices within 30 days from receipt.
- As first point of contact for any queries in relation to supplier invoice queries, the post holder shall seek to provide appropriate responses regarding issues with payments.
- Driving the Delegated Procurement Authority matrix, the post holder will become the subject matter expert on the Procurement to Pay process supporting and advising stakeholders across the organisation.
- The post holder will hold Delegated Procurement Authority to an agreed financial limit and will regularly communicate with suppliers.
- Educated to SQA Standard Grade or equivalent or where no formal qualifications exist, proven experience within a financial environment.
- Experience in Accounts Payable/Finance.
- Excellent communication and working relationship building skills.
- High levels of attention to detail, particularly in relation to tasks requiring proficient numeracy skills.
- Experience of working with internal/external stakeholders.
- Knowledge of data protection legislation requirements.
- Proven experience within a similar Finance environment.
- Comprehensive understanding of the Purchase to Pay process.
- Attained, or be working towards, AAT Diploma qualification in accountancy.
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Purchasing and Accounts Payable Officer in Glasgow employer: Venesky Brown
Venesky-Brown is an exceptional employer, offering a dynamic work environment in the heart of London, where you can lead significant infrastructure projects that shape the future. With a strong focus on employee growth and development, we provide opportunities for continuous improvement and professional advancement, all while fostering a collaborative culture that values innovation and stakeholder engagement. Join us to be part of a major UK Infrastructure Programme, where your expertise will directly contribute to impactful change in a thriving city.
StudySmarter Expert Advice🤫
We think this is how you could land Purchasing and Accounts Payable Officer in Glasgow
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We think you need these skills to ace Purchasing and Accounts Payable Officer in Glasgow
Some tips for your application 🫡
Show Off Your Academic Achievements:In banking and financial services, your academic record can really make you stand out. List relevant grades, certifications, or coursework on your CV, especially if you've taken finance-related modules. This is particularly important for a temporary role where qualifications can help you shine even brighter!
Highlight Relevant Experience:If you’ve done any internships, part-time roles, or even coursework that aligns with banking or finance, make sure you include those! Showcase specific tasks where you used quantitative skills or analytical thinking, as this is what the hiring managers at Venesky Brown will be keen to see in your application.
Tailor Your Cover Letter Purposefully:When writing your cover letter, focus on why you’re interested in a temporary position at Venesky Brown. Let them know how you can quickly adapt to the team's needs and how eager you are to learn the ropes of the banking sector during this short stint. Your motivation and enthusiasm could really set you apart!
Be Prepared with References:For temporary roles, references can play a crucial role in your application. Make sure you’ve got a couple of references lined up who can vouch for your skills and work ethic. This helps to give Venesky Brown confidence in your short-term commitment to the role.
How to prepare for a job interview at Venesky Brown
✨Brush Up on Financial Regulations
Since this is a role in banking and financial services, be ready to discuss key regulations like MiFID, Basel III, or GDPR. These are hot topics, and your awareness of how they impact daily operations can give you a significant edge during your interview with Venesky Brown.
✨Showcase Your Analytical Skills
Prepare for interview questions that assess your analytical abilities. You might need to tackle hypothetical scenarios involving risk assessment or financial forecasting. Bringing examples of relevant projects or coursework can emphasise your practical understanding of these concepts.
✨Highlight Flexibility and Adaptability
For a temporary role, showing that you can quickly pick up new processes and tools is crucial. Be ready to discuss previous experiences where you had to adapt to changing requirements or tight deadlines, as this will reassure Venesky Brown that you’re a reliable team player.
✨Demonstrate a Willingness to Learn
In a temporary position, leaning into your eagerness to learn can really set you apart. Be prepared to share how you’re staying updated on industry trends or any additional training you've pursued. Employers appreciate candidates who are proactive about their development—even for short-term roles.
