At a Glance
- Tasks: Provide top-notch support to the Chief Executive, managing diaries and communications.
- Company: Public sector organisation in Falkirk with a focus on community service.
- Benefits: Competitive daily rate, hybrid working, and potential for contract extension.
- Other info: Opportunity for career growth and continuous improvement in a supportive setting.
- Why this job: Join a dynamic team and make a real difference in public service.
- Qualifications: Strong organisational skills and experience in a fast-paced environment.
The predicted salary is between 30000 - 40000 £ per year.
Venesky-Brown’s client, a public sector organisation in Falkirk, is currently looking to recruit an Executive Assistant for an initial 3 month contract with option to extend on a rate of £182.56/day (Inside IR35). This role will be hybrid working.
Responsibilities:
- Ensure provision of a high level of Personal Assistant support including diary management, handling and direction of all mail, calls and enquiries, arranging meetings, minute taking, travel and other essential arrangements for the smooth running of the Chief Executives workload.
- Support the preparation of highly confidential and politically sensitive material including letters, memos, reports, minutes, agendas etc.
- Create and update documents and presentations, co-ordinate meetings and prepare associated papers and reports to agreed deadlines within the Committee Planner system, ensuring relevant actions are progressed, followed up and summarised on behalf of the Chief Executive.
- Undertake research and prepare briefing or working papers e.g., from information published by governmental or other bodies in a range of media including internet and papers highlighting areas for particular attention of the Chief Executive/Director/HSCP Chief Officer.
- Process information, scrutinise and research material, ensuring consistency against given criteria or regulations and link/cross-check information before assembling for consideration.
- Manage the governance and retention policy and document control for the Chief Executive office in accordance with Organisation policies and procedures including continual review and improvements of the Committee Planner system.
- Manage the Chief Executive secretarial team including allocation of work, recruitment, performance management, approval of leave requests, training and development including planning activities for up to a year in advance.
- Lead and implement a review of the PA and secretarial support across the Council within 6 months.
- Promote a culture of continuous improvement using management information and customer feedback, reviewing and changing processes to achieve increased effectiveness and efficiency.
- Work with the Business Support team to ensure clerical and administrative tasks associated with the role are carried out appropriately, oversee specific tasks & projects for the Chief Executive office and when necessary provide cover within the secretarial teams.
Essential Skills:
- Excellent numeracy and literacy
- SVQ Level 3 in Business
- Organisational skills
- Customer care skills
- Report writing skills
- Problem solving skills
- Attention to detail
- Significant experience is required.
- Experience working as part of a team.
- Ability to organise competing demands.
- Experience in data protection legislation.
- Experience using MS office packages.
- Experience in working in Public Sector or political environment.
If you would like to hear more about this opportunity please get in touch.
Executive Assistant in Falkirk employer: Venesky Brown
Venesky-Brown offers a dynamic and supportive work environment for its Executive Assistants, particularly in the vibrant public sector setting of Falkirk. With a strong emphasis on employee growth and continuous improvement, team members benefit from hybrid working arrangements, competitive rates, and the opportunity to engage with high-level executives while contributing to meaningful projects that impact the community. The culture promotes collaboration and innovation, making it an excellent choice for those seeking a rewarding career in public service.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Falkirk
✨Get Engaged in Local Politics
Dive into your local council meetings or community boards. These spaces are packed with people who are already in the public sector and might have insider tips on upcoming temporary roles. Plus, you can connect directly with key decision-makers.
✨Stay Alert for Seasonal Recruitment
Many public sector jobs ramp up during certain times of the year, especially around election seasons or local budget planning periods. Keep your eyes peeled for recruitment drives during these windows, as they're prime times for temporary positions.
✨Leverage Online Job Portals
Don’t forget to check government job boards or websites like the local council's site for temporary postings. This is where many roles first get advertised, and applying directly here can speed things up.
✨Tap Into Your University Resources
If you're at university, make the most of your career services to discover opportunities in the public sector. They often have connections with local government employers who are looking for temporary staff and can help you polish your approach.
We think you need these skills to ace Executive Assistant in Falkirk
Some tips for your application 🫡
Emphasise your understanding of public policy:In your application, make sure to highlight any knowledge or experience you have related to public policy, governance or community engagement. Show us how you can contribute to the public sector’s mission, especially if you've worked on relevant projects or initiatives before!
Tailor your CV to the sector's expectations:When crafting your CV, focus on including experiences that showcase your ability to work within government structures or similar environments. Use clear, concise language and consider adding any volunteer work or internships that reflect your commitment to public service.
Show flexibility and willingness to learn:Since this is a temporary role, it’s crucial to convey your adaptability and eagerness to pick up new skills quickly. In your cover letter, let us know how you plan to make the most of this short-term experience and what you hope to learn from it.
Include relevant certificates and training:If you've completed any training or have certifications that are relevant to the role (like public administration, project management, or data analysis), don't forget to mention them. These can really make you stand out in the application process!
How to prepare for a job interview at Venesky Brown
✨Demonstrate Your Commitment to Public Service
In the government and public sector, showing that you're genuinely passionate about serving the community is key. Get ready to share examples where you've contributed to social good or tackled community issues, as this will resonate with interviewers from Venesky Brown.
✨Prepare for Policy and Regulatory Questions
Expect questions about policies, regulations, or recently implemented government initiatives. Brush up on the latest news relating to public sector developments—being informed will help you demonstrate that you're ready to hit the ground running, especially in a temporary role.
✨Flexibility is Your Best Friend
Since this is a temporary role, emphasise your ability to adapt quickly. Share examples where you've successfully taken on new challenges or adjusted to different team dynamics, that'll show Venesky Brown that you’re reliable and can effectively support various projects without a long onboarding process.
✨Prepare to Showcase Teamwork Skills
In the public sector, collaboration is vital. Be ready to discuss past experiences working in teams, especially in diverse environments. Highlight how you've contributed positively to group settings—this could really set you apart from other candidates in this temporary role.
