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- Tasks: Support the CEO and Executive Management Team with administrative tasks and event coordination.
- Company: Dynamic organisation in Edinburgh with a focus on governance and community engagement.
- Benefits: Competitive hourly rate, hybrid working, and potential for permanent position.
- Why this job: Gain valuable experience in a senior administrative role while making a real impact.
- Qualifications: Experience in administrative roles, strong communication skills, and proficiency in MS Office.
- Other info: Opportunity for career growth and development in a supportive environment.
Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit an Executive Assistant for an initial contract Mid Dec 2025 – 6 Feb 2026 (office closed 22 Dec 2025 – 4 Jan 2026), possibility of going permanent, on a rate of circa £16.50-£17.50/hour PAYE – working 35 hours per week. This role will be hybrid working.
Responsibilities:
– Provide PA assistance to members of the Executive Management Team.
– Deliver effective administrative support to Directors, the CEO and Chief Operating Officer, including acting as the first point of contact for internal and external stakeholders, managing diaries, emails, expenses, incoming mail, and travel arrangements.
– Coordinate, collate, and distribute reports; take accurate minutes for Board, Committee, and other meetings as required.
– Assist EMT with coordination of activities such as consultations and event planning with internal teams, external partners, and customers.
– Organise and service Board and Committee meetings, ensuring timely provision of information, accurate records, and well-planned agendas, working closely with the Governance Manager to continuously improve Board reporting.
– Lead the electronic mailing process for Board and Committee meetings, producing meeting packs and maintaining document records.
– Support the Governance Manager and Company Secretary in maintaining the Annual Register of Interests, managing Membership, updating registers, and preparing Board reports.
Essential Skills:
– Substantial experience in a senior PA role, including meeting servicing, event organisation, and day-to-day executive support
– Proven ability to handle sensitive and confidential information
– Strong interpersonal skills and ability to liaise with external partners
– Advanced written and oral communication skills for producing correspondence and reports
– Skilled in minute-taking and accurate record-keeping
– Proficient in MS Office (Teams, Outlook, SharePoint, Word, Excel, PowerPoint)
– Ability to produce high-quality documents and maintain accurate records
Desirable Skills:
– Experience supporting a voluntary Board or Committee
If you would like to hear more about this opportunity please get in touch.
Executive Assistant employer: Venesky Brown
Contact Detail:
Venesky Brown Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your skills align with their needs, especially around supporting executives and managing complex tasks.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. Focus on articulating your experience in handling sensitive information and your organisational skills, which are key for an Executive Assistant.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your relevant experience, especially in PA support and administrative tasks, to show us you’re the perfect fit!
Show Off Your Skills: Don’t hold back on showcasing your advanced written and oral communication skills. We want to see how you can handle complex tasks and produce accurate documents, so give us examples of your best work!
Be Professional Yet Personable: While we appreciate professionalism, don’t forget to let your personality shine through! We’re looking for someone who can communicate effectively with a range of people, so a friendly tone can go a long way.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Venesky Brown
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with tasks like diary management, meeting coordination, and handling sensitive information. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Communication Skills
As an Executive Assistant, strong communication skills are key. Prepare examples of how you've effectively communicated in previous roles, whether it's drafting correspondence or producing meeting minutes. Be ready to discuss how you handle different stakeholders, from the CEO to external partners.
✨Demonstrate Your Organisational Prowess
Highlight your ability to manage multiple tasks and priorities. Bring examples of how you've successfully organised events or meetings in the past. Discuss any tools or methods you use to stay organised, as this will reassure them that you can handle the varied workload of this role.
✨Prepare Questions That Matter
At the end of the interview, you'll likely have the chance to ask questions. Use this opportunity to inquire about the team's dynamics, the company's goals, or how they measure success in the Executive Assistant role. This shows your genuine interest and helps you assess if the company is the right fit for you.
