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- Tasks: Support the CEO and Executive Team with administrative tasks and event coordination.
- Company: Dynamic organisation in Edinburgh with a focus on governance and community impact.
- Benefits: Competitive hourly rate, hybrid work model, and potential for permanent position.
- Why this job: Gain valuable experience in a fast-paced environment while supporting leadership.
- Qualifications: Experience in administrative roles, strong communication skills, and proficiency in MS Office.
- Other info: Opportunity for part-time work and professional development.
Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit an Executive Assistant for an initial contract Mid Dec 2025 – 6 Feb 2026 (office closed 22 Dec 2025 – 4 Jan 2026), possibility of going permanent, on a rate of circa £16.50-£17.50/hour PAYE – working 35 hours per week. This role will be hybrid working.
Responsibilities:
– Provide PA assistance to members of the Executive Management Team.
– Deliver effective administrative support to Directors, the CEO and Chief Operating Officer, including acting as the first point of contact for internal and external stakeholders, managing diaries, emails, expenses, incoming mail, and travel arrangements.
– Coordinate, collate, and distribute reports; take accurate minutes for Board, Committee, and other meetings as required.
– Assist EMT with coordination of activities such as consultations and event planning with internal teams, external partners, and customers.
– Organise and service Board and Committee meetings, ensuring timely provision of information, accurate records, and well-planned agendas, working closely with the Governance Manager to continuously improve Board reporting.
– Lead the electronic mailing process for Board and Committee meetings, producing meeting packs and maintaining document records.
– Support the Governance Manager and Company Secretary in maintaining the Annual Register of Interests, managing Membership, updating registers, and preparing Board reports.
Essential Skills:
– Substantial experience in a senior PA role, including meeting servicing, event organisation, and day-to-day executive support
– Proven ability to handle sensitive and confidential information
– Strong interpersonal skills and ability to liaise with external partners
– Advanced written and oral communication skills for producing correspondence and reports
– Skilled in minute-taking and accurate record-keeping
– Proficient in MS Office (Teams, Outlook, SharePoint, Word, Excel, PowerPoint)
– Ability to produce high-quality documents and maintain accurate records
Desirable Skills:
– Experience supporting a voluntary Board or Committee
If you would like to hear more about this opportunity please get in touch.
Executive Assistant employer: Venesky Brown
Contact Detail:
Venesky Brown Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can sometimes lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for the interview by researching the company and its culture. Knowing what they value will help you tailor your responses and show them you’re a great fit for their team.
✨Tip Number 3
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable you are, the better you’ll perform when it counts.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows you’re genuinely interested in the role. Plus, it keeps you on their radar!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience as an Executive Assistant. Use keywords from the job description to show that you understand what we're looking for.
Show Off Your Skills: Don’t hold back on showcasing your advanced written and oral communication skills. Include examples of how you've handled sensitive information or produced accurate minutes from meetings in your previous roles.
Be Professional Yet Personable: While we want to see your professional side, don’t forget to let your personality shine through. A friendly tone can make a big difference in how your application is received!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity!
How to prepare for a job interview at Venesky Brown
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Executive Assistant role. Familiarise yourself with tasks like diary management, meeting coordination, and handling sensitive information. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Communication Skills
As an Executive Assistant, strong communication is key. Prepare examples of how you've effectively communicated in previous roles, whether it's drafting correspondence or producing meeting minutes. Be ready to discuss how you handle different stakeholders, from the CEO to external partners.
✨Demonstrate Your Organisational Prowess
This role requires juggling multiple tasks and priorities. Bring along examples of how you've successfully managed complex administrative tasks in the past. Discuss your methods for staying organised, such as using digital tools or creating checklists, to show you can keep everything on track.
✨Prepare Questions That Matter
Interviews are a two-way street, so come prepared with thoughtful questions about the organisation and the team. Ask about their expectations for the role, how they measure success, or what challenges the Executive Assistant might face. This shows your genuine interest and helps you assess if it's the right fit for you.
