At a Glance
- Tasks: Guide teams on information governance and manage data protection compliance.
- Company: Public sector organisation in Edinburgh with a focus on community support.
- Benefits: Competitive hourly rate, hybrid work model, and opportunities for professional growth.
- Other info: Join a supportive team and contribute to meaningful projects until March 2026.
- Why this job: Make a real difference in information governance while working with diverse teams.
- Qualifications: Experience in information governance and strong communication skills required.
The predicted salary is between 25 - 40 £ per hour.
A public sector organisation in Edinburgh is currently looking to recruit an Information Governance Officer for a contract until 31st March 2026 on a rate of £33.43/hour PAYE. This role will be hybrid based with 2 days per week in the office.
Responsibilities:
- Provide advice and guidance to members of the National Team, Board Members, the volunteer community and Clerks to the voluntary Area Support Teams on IG issues, including statutory and regulatory compliance.
- Deliver responses to statutory requests for information, including Freedom of Information Requests and Subject Access Requests, and answer enquiries about information.
- Support the Information Governance and Data Protection Officer with information security incident management, including providing support with recording, investigating and reporting of information security incidents and vulnerabilities as well as implementing policy changes following an incident.
- Support the Information Governance and Data Protection Officer by ensuring that appropriate safeguards are in place for data sharing within the organisation.
- Contribute to major work programmes by ensuring projects and processes have IG considerations built in, through supporting completion of Data Protection Impact Assessments and supporting the Information Governance and Data Protection Officer in conducting due diligence for new technologies and systems.
- Carry out internal records management activities, such as retention schedule review and maintenance of the Information Asset Register.
- Support the Corporate Governance Manager with the identification, assessment, reporting and management of risk in relation to all aspects of IG including contributing to the regular review of Risk Registers.
- Assist in ensuring that records management practices are compliant with the requirements of the Public Records (Scotland) Act.
- Support the Corporate Governance Manager in auditing compliance with IG policy and practice and the preparation of reports to the Board and Audit and Risk Management Committee.
- Support development and implementation of information, training and guidance for staff and the volunteer community.
- Work with partner organisations as required to support information governance arrangements.
- In the spirit of positive team working, willingly lend support to colleagues and members of our volunteer community when possible, in their times of pressure and demand.
- Proactively explore ways to continuously improve the effectiveness of your role in order to support the delivery of outcomes.
- Undertake other work as may be required, which is consistent with the nature of the job and commensurate with its level of responsibility.
Essential Skills:
- Good level of proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint).
- Track record of working with and understanding of relevant information governance legislation including the UK GDPR, Data Protection Act 2018, Freedom of Information (Scotland) Act 2002, and the Public Records (Scotland) Act 2011.
- Track record of working with and understanding of the importance of confidentiality and information governance security principles.
- Track record of communicating complex information to a range of audiences (including to senior management and Boards) both through written reports and presentations.
- Evidence of relevant Continuous Professional Development.
- Experience of working in an information governance related role.
- Experience of delivering to targets and strict deadlines.
- Experience of handling confidential and sensitive information.
- Demonstrable project management experience is desirable.
- Experience of building information governance into digital and management information systems is desirable.
- Experience of effectively working alongside paid staff and volunteers with a good understanding of the differences between and challenges facing each group is desirable.
- Experience of working in a similar role within the sector is desirable.
- Qualified to degree level in information management or similar, or equivalent experience.
If you would like to hear more about this opportunity please get in touch.
Information governance and Records Officer in Edinburgh employer: Venesky Brown
Join a forward-thinking public sector organisation in Edinburgh, where your role as an Information Governance and Records Officer will be pivotal in shaping data protection practices. Enjoy a hybrid work model that promotes work-life balance, alongside opportunities for professional development and collaboration with a dedicated team committed to excellence in governance. With a focus on continuous improvement and community support, this is an ideal environment for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Information governance and Records Officer in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the organisation and its values. Tailor your responses to show how your skills align with their needs, especially around information governance and compliance.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable discussing your experience and answering tricky questions. The more you practice, the more confident you'll feel.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we’re always looking for passionate individuals who want to make a difference in information governance.
We think you need these skills to ace Information governance and Records Officer in Edinburgh
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience with information governance and relevant legislation. We want to see how your skills match the specific requirements of the role, so don’t hold back!
Showcase Your Communication Skills:Since you'll be communicating complex information to various audiences, include examples in your application that demonstrate your ability to convey important details clearly and effectively. We love a good storyteller!
Highlight Relevant Experience:Be sure to mention any previous roles or projects where you’ve worked with data protection, compliance, or records management. We’re looking for candidates who can hit the ground running, so show us what you've got!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to keep track of your application and ensure it gets the attention it deserves. Plus, it’s super easy!
How to prepare for a job interview at Venesky Brown
✨Know Your Legislation
Make sure you brush up on relevant information governance legislation like the UK GDPR and the Freedom of Information (Scotland) Act. Being able to discuss these laws confidently will show that you understand the core responsibilities of the role.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific IG issues or incidents. Think of examples from your past experience where you successfully managed data protection challenges or compliance issues, and be ready to share those stories.
✨Showcase Your Communication Skills
Since you'll be communicating complex information to various audiences, practice explaining technical concepts in simple terms. Prepare a few examples of how you've done this in previous roles, especially when presenting to senior management.
✨Demonstrate Team Spirit
This role involves working closely with both staff and volunteers. Be ready to discuss how you've collaborated with diverse teams in the past and how you can support colleagues during busy times. Highlight your adaptability and willingness to lend a hand.
