At a Glance
- Tasks: Assist in project workshops and coordinate service-wide meetings and events.
- Company: Public sector organisation in Edinburgh with a focus on community impact.
- Benefits: Competitive hourly rate, hybrid working, and supportive team environment.
- Other info: Dynamic role with opportunities for personal and professional growth.
- Why this job: Gain hands-on experience in project operations while making a difference in the community.
- Qualifications: Vocational qualifications or relevant work experience; strong communication and organisational skills.
The predicted salary is between 15.77 - 15.77 £ per hour.
Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit a Portfolio Operations Assistant for an initial 6 month contract on a rate of £14.30 - £15.77/hour PAYE – working 35 hours per week.
This role will be hybrid working with at least 3 days working on site.
Responsibilities
- Working with Project Support Officers with the preparation of workshops at the project initiation stage and throughout the project lifecycle.
- Work with the Portfolio Operations Coordinator to plan and book Service-wide committees, Team meetings and events as part of the annual cycle
- Ensure equipment and office supplies are audited and replaced in order to support the workshops and wider requirements
- Respond to queries from the public, staff, suppliers and stakeholders - primarily via a shared inbox but also in person and by phone - providing a high level of customer service.
Judge when a query should be referred to a senior colleague, identify the appropriate person and/or signpost staff to available online resources.
- Other responsibilities as may reasonably be assigned by the Head PMO or relevant delegate within the line management structure.
Essential Skills
- Vocational qualifications (N/SVQ 2/3, ONC or equivalent) plus typically one year’s relevant work experience OR school education to Standard Grade or equivalent plus typically two years’ relevant work experience.
- Good communication and interpersonal skills, including the ability to work as part of a team, build good relationships and deal with queries in a professional and timely manner.
- Ability to exercise discretion, confidentiality and diplomacy.
- Good time management, with a track record of meeting deadlines.
- Good customer service skills with proven ability to give clear advice to colleagues in a professional manner.
- Ability to use initiative and work with minimal supervision within the parameters of the role.
- The ability to draft correspondence and documents with accuracy, typically using standard formats and templates
Working knowledge of Office 365, with a proven ability to learn how to use web-based (and -other IT packages) packages.
- Well-developed organisational, decision making, time management and prioritisation skills
- Competent numeracy skills
- Versatility and adaptability with the ability to work flexibly and accurately in a dynamic and occasionally pressured environment
Desirable Skills
- Previous experience of events
If you would like to hear more about this opportunity please get in touch.
Portfolio Operations Assistant in Dunfermline employer: Venesky Brown
Venesky-Brown is an exceptional employer, offering a dynamic work environment in the heart of London, where you can lead significant infrastructure projects that shape the future. With a strong focus on employee growth and development, we provide opportunities for continuous improvement and professional advancement, all while fostering a collaborative culture that values innovation and stakeholder engagement. Join us to be part of a major UK Infrastructure Programme, where your expertise will directly contribute to impactful change in a thriving city.
StudySmarter Expert Advice🤫
We think this is how you could land Portfolio Operations Assistant in Dunfermline
✨Get Engaged in Local Politics
Dive into your local council meetings or community boards. These spaces are packed with people who are already in the public sector and might have insider tips on upcoming temporary roles. Plus, you can connect directly with key decision-makers.
✨Stay Alert for Seasonal Recruitment
Many public sector jobs ramp up during certain times of the year, especially around election seasons or local budget planning periods. Keep your eyes peeled for recruitment drives during these windows, as they're prime times for temporary positions.
✨Leverage Online Job Portals
Don’t forget to check government job boards or websites like the local council's site for temporary postings. This is where many roles first get advertised, and applying directly here can speed things up.
✨Tap Into Your University Resources
If you're at university, make the most of your career services to discover opportunities in the public sector. They often have connections with local government employers who are looking for temporary staff and can help you polish your approach.
We think you need these skills to ace Portfolio Operations Assistant in Dunfermline
Some tips for your application 🫡
Emphasise your understanding of public policy:In your application, make sure to highlight any knowledge or experience you have related to public policy, governance or community engagement. Show us how you can contribute to the public sector’s mission, especially if you've worked on relevant projects or initiatives before!
Tailor your CV to the sector's expectations:When crafting your CV, focus on including experiences that showcase your ability to work within government structures or similar environments. Use clear, concise language and consider adding any volunteer work or internships that reflect your commitment to public service.
Show flexibility and willingness to learn:Since this is a temporary role, it’s crucial to convey your adaptability and eagerness to pick up new skills quickly. In your cover letter, let us know how you plan to make the most of this short-term experience and what you hope to learn from it.
Include relevant certificates and training:If you've completed any training or have certifications that are relevant to the role (like public administration, project management, or data analysis), don't forget to mention them. These can really make you stand out in the application process!
How to prepare for a job interview at Venesky Brown
✨Demonstrate Your Commitment to Public Service
In the government and public sector, showing that you're genuinely passionate about serving the community is key. Get ready to share examples where you've contributed to social good or tackled community issues, as this will resonate with interviewers from Venesky Brown.
✨Prepare for Policy and Regulatory Questions
Expect questions about policies, regulations, or recently implemented government initiatives. Brush up on the latest news relating to public sector developments—being informed will help you demonstrate that you're ready to hit the ground running, especially in a temporary role.
✨Flexibility is Your Best Friend
Since this is a temporary role, emphasise your ability to adapt quickly. Share examples where you've successfully taken on new challenges or adjusted to different team dynamics, that'll show Venesky Brown that you’re reliable and can effectively support various projects without a long onboarding process.
✨Prepare to Showcase Teamwork Skills
In the public sector, collaboration is vital. Be ready to discuss past experiences working in teams, especially in diverse environments. Highlight how you've contributed positively to group settings—this could really set you apart from other candidates in this temporary role.
