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- Tasks: Join us as a Clerical Officer, handling admin tasks and minute taking.
- Company: Venesky-Brown is a reputable public sector organisation in Northern Ireland.
- Benefits: Earn £12.21/hour with 37.5 hours per week, plus opportunities for personal development.
- Why this job: Gain valuable experience in a supportive environment while contributing to the community.
- Qualifications: 4 GCSEs at Grades A-C including English or equivalent, plus clerical experience.
- Other info: This role is temporary until December 2025, based in Armagh.
Venesky-Brown's client, a public sector organisation in Northern Ireland, is currently looking to recruit a Clerical Officer until end of December 2025 on a rate of £12.21/hour PAYE working 37.5 hours per week. This role will be based in Armagh.
Responsibilities:
- Minute taking experience is essential as this is a key focus for the role.
- Liaise with Team Managers, Administration and members of the Public etc in organisational matters.
- Undertake routine administrative duties, including filing, making appointments, maintaining diaries, distributing incoming mail and personally dealing with routine items, receiving telephone calls and taking action in accordance with established regulations and procedures.
- Distribution of circulars and leaflets as required.
- Compiling routine and non-routine letters for signature.
- Typing/Word Processing correspondence, reports and agendas.
- To maintain computerised records as appropriate.
- To record and prepare statistics using Microsoft Excel, as required by the organisation.
- To prepare files for opening and closure.
- To keep supplies of stationery and order when necessary.
- Processing forms for conferences and courses.
- Provide switchboard cover as and when required.
- Participate in the agreed system of staff appraisal and personal development within the organisation.
- To contribute to the maintenance and development of office policies, procedures, systems and practices.
- Liaise with all disciplines of staff within the organisation as appropriate.
- Undertake any other duties that may be assigned from time to time within the framework of the post.
Essential Skills:
- Experience in the use of Microsoft Office Word, Outlook and Excel.
- 4 GCSEs at Grades A-C including English Language or equivalent / higher qualification AND 1 years’ experience in a clerical / administrative role OR 2 years’ experience in a clerical / administrative role.
- Ability to work as part of a Team.
- Ability to use own initiative.
- Good organisational skills with an ability to prioritise own workload.
- Effective Communications skills to meet the needs of the post in full.
If you would like to hear more about this opportunity please get in touch.
Clerical Officer employer: Venesky-Brown
Contact Detail:
Venesky-Brown Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clerical Officer
✨Tip Number 1
Familiarise yourself with minute-taking techniques, as this is a key focus of the role. Practising how to summarise discussions accurately and efficiently will give you an edge during interviews.
✨Tip Number 2
Brush up on your Microsoft Office skills, particularly Excel, Word, and Outlook. Being able to demonstrate your proficiency in these applications can set you apart from other candidates.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've managed multiple tasks or projects in previous roles. This will highlight your ability to prioritise and work effectively under pressure.
✨Tip Number 4
Network with current or former clerical officers in similar roles. They can provide insights into the day-to-day responsibilities and expectations, which can help you tailor your approach during the application process.
We think you need these skills to ace Clerical Officer
Some tips for your application 🫡
Highlight Relevant Experience: Make sure to emphasise your minute-taking experience and any previous clerical or administrative roles. Use specific examples to demonstrate how your skills align with the responsibilities outlined in the job description.
Showcase Microsoft Office Skills: Since proficiency in Microsoft Word, Outlook, and Excel is essential, include specific instances where you've successfully used these applications. Mention any relevant projects or tasks that showcase your ability to maintain records and prepare reports.
Tailor Your CV and Cover Letter: Customise your CV and cover letter to reflect the key skills and experiences mentioned in the job description. Use keywords from the listing to ensure your application stands out to hiring managers.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Clerical Officer role.
How to prepare for a job interview at Venesky-Brown
✨Showcase Your Minute-Taking Skills
Since minute-taking is a key focus for the role, be prepared to discuss your experience in this area. Bring examples of past meetings where you successfully recorded minutes and how you ensured accuracy and clarity.
✨Demonstrate Your Organisational Abilities
Highlight your organisational skills by discussing how you manage multiple tasks. You could mention specific tools or methods you use to prioritise your workload and keep everything on track.
✨Familiarise Yourself with Microsoft Office
As proficiency in Microsoft Word, Outlook, and Excel is essential, brush up on these applications before the interview. Be ready to discuss how you've used them in previous roles, especially in relation to typing correspondence and maintaining records.
✨Prepare for Teamwork Questions
Since the role requires working as part of a team, think of examples that demonstrate your ability to collaborate effectively. Prepare to discuss how you handle conflicts or differing opinions within a team setting.
