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For Companies At a Glance
- Tasks: Support speech and language therapy with admin tasks like scheduling and correspondence.
- Company: Join a public sector organisation dedicated to improving community health services.
- Benefits: Earn £12.31/hour with a 37.5-hour work week, onsite in Lurgan or Armagh.
- Why this job: Gain valuable experience in a supportive environment while making a difference in people's lives.
- Qualifications: 4 GCSEs at Grades A-C including English Language or equivalent, plus relevant experience.
- Other info: Opportunity for growth and development within a collaborative team.
Job Description
Venesky-Brown's client, a public sector organisation in Lurgan/Armagh, is currently looking to recruit an Admin Assistant for an initial 3 month contract on a rate of £12.31/hour PAYE – working 37.5 hours per week. This role will be based onsite in Lurgan or Armagh.
Responsibilities:
– To co-ordinate and process a range of correspondence in accordance with agreed procedures within area of responsibility.
– To undertake a range of admin support duties including, making appointments, maintaining diaries, receiving, processing and distributing incoming mail, personally dealing with routine items, provision of typing admin support to senior staff.
– To ensure that work for which responsible is processed in a timely manner in accordance with agreed performance standards and that any derogation is brought to the attention of a senior officer.
– To prioritise workload in accordance with expected outcomes.
– Deal with routine queries, referring to more senior staff when necessary.
– Deal with incoming/outgoing mail and ensure that mail is distributed appropriately to relevant staff and in a timely manner.
– Continually strive to improve quality, standards and procedures within area of responsibility contributing to the ongoing desire to improve delivery of services.
– Arranging and attending meetings, taking minutes, typing and distribution of same.
– To ensure that all systems used both manual and computerised are maintained accurately at all times.
– Where necessary to develop filing systems to meet the needs of the service and ensure these are maintained.
– Establish, maintain and develop close working relationships with managers and staff at all levels throughout the organisation and to interact effectively with members of the public as required.
Essential Skills:
– 4 GCSEs at Grades A-C including English Language equivalent/higher qualification AND 1 years' experience in a clerical/administrative role OR 2 year's experience in a clerical/administrative role
– Experience in the use of Microsoft Office Word, or equivalent
– Hold a full current driving licence valid for use in the UK and have access to a car on appointment
– Ability to work as part of a Team.
– Ability to use own initiative.
– Good organisational skills with an ability to prioritise own workload.
– Effective communication skills to meet the needs of the post in full.
If you would like to hear more about this opportunity please get in touch.
Admin & Clerical Assistant (Speech & Language Therapy) employer: Venesky-Brown
Contact Detail:
Venesky-Brown Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin & Clerical Assistant (Speech & Language Therapy)
✨Tip Number 1
Familiarise yourself with the specific responsibilities of the Admin & Clerical Assistant role. Understanding the day-to-day tasks, such as diary management and correspondence processing, will help you demonstrate your knowledge during any interviews.
✨Tip Number 2
Network with current or former employees in similar roles. They can provide insights into the work culture and expectations, which can be invaluable when preparing for interviews or discussions about the position.
✨Tip Number 3
Brush up on your Microsoft Office skills, particularly Word, as proficiency in these tools is essential for the role. Consider taking a quick online course or tutorial to refresh your knowledge and show your commitment to the position.
✨Tip Number 4
Prepare examples of how you've effectively managed your workload and prioritised tasks in previous roles. Being able to articulate your organisational skills will set you apart from other candidates during the interview process.
We think you need these skills to ace Admin & Clerical Assistant (Speech & Language Therapy)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles. Emphasise your skills in organisation, communication, and any specific software you’ve used, particularly Microsoft Office.
Craft a Strong Cover Letter: Write a cover letter that directly addresses the job description. Mention your experience with diary management, handling correspondence, and any relevant achievements that demonstrate your ability to meet the role's requirements.
Highlight Relevant Qualifications: Clearly state your GCSEs and any higher qualifications. If you have experience in a similar role, make sure to detail this, as it is essential for the application.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an admin role.
How to prepare for a job interview at Venesky-Brown
✨Showcase Your Organisational Skills
As an Admin & Clerical Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experience where you successfully prioritised your workload and met deadlines.
✨Familiarise Yourself with Microsoft Office
Since the role requires proficiency in Microsoft Office, brush up on your skills, especially in Word. Be ready to discuss how you've used these tools in previous roles to enhance productivity.
✨Prepare for Common Admin Scenarios
Think about typical admin tasks such as managing diaries, handling correspondence, or taking minutes in meetings. Be prepared to discuss how you would approach these tasks and any relevant experiences you have.
✨Demonstrate Effective Communication
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely, and be ready to provide examples of how you've effectively interacted with colleagues and the public in previous positions.
