Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Assist with admin tasks like answering calls, data input, and managing records.
- Company: Join a public sector organisation in Inverness making a difference in the community.
- Benefits: Earn £14.54/hour PAYE with potential for flexible hours and team support.
- Other info: This is a temporary on-site role with opportunities for skill development.
- Why this job: Gain valuable experience in a supportive environment while contributing to essential services.
- Qualifications: 2 National 5 qualifications including English and Maths or relevant admin experience required.
Venesky-Brown's client, a public sector organisation in Inverness, is currently looking to recruit an Admin Assistant on a temporary contract on a rate of £14.54/hour PAYE. This role will be based on site.
Key Responsibilities:
- Providing administration assistance within the general office – including, answering internal and external phone/email enquiries, filing, data input and ensuring secure storage and maintenance of data.
- Managing the visit booking phoneline.
- Updating and maintaining records on internal computer systems.
- Provide relief cover for the canteen assistant and mail administrator when required.
- Handling confidential information and ensuring policies and procedures are followed.
- As part of a multi-functional team, the post holder will be required to carry out other tasks or cover as specified by the Office Manager, commensurate to their grade.
Essential Skills:
- A minimum of 2 National 5 qualifications, including English and Maths or equivalent qualifications, or relevant previous job experience within an admin role.
- Experience of carrying out administrative duties.
- Competent and experienced in the use of MS Office packages, specifically Microsoft Word, Excel and Outlook.
- Experience of understanding and following policies and procedures.
- Listen & Communicate
- Plan & Organise
- Relationships & Collaboration
If you would like to hear more about these opportunities, please get in touch.
Locations
Contact Detail:
Venesky-Brown Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Assistant
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description. Understanding the nuances of managing phone and email enquiries, as well as data input, will help you demonstrate your readiness for the role during any discussions.
✨Tip Number 2
Brush up on your MS Office skills, particularly in Word, Excel, and Outlook. Being able to showcase your proficiency in these tools can set you apart from other candidates and show that you're prepared to hit the ground running.
✨Tip Number 3
Prepare examples of how you've successfully followed policies and procedures in previous roles. This will help you illustrate your ability to handle confidential information and adhere to organisational standards during any interviews.
✨Tip Number 4
Highlight your communication and collaboration skills. Since this role involves working within a multi-functional team, being able to discuss your experience in building relationships and working effectively with others will be crucial.
We think you need these skills to ace Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience and skills. Emphasise your proficiency in MS Office, particularly Word, Excel, and Outlook, as these are essential for the role.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Mention your experience with handling confidential information and your ability to follow policies and procedures.
Showcase Your Qualifications: Clearly state your qualifications, especially your National 5 qualifications in English and Maths or equivalent experience. This will demonstrate that you meet the essential skills required for the position.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A well-presented application reflects your attention to detail, which is crucial for an Admin Assistant role.
How to prepare for a job interview at Venesky-Brown
✨Showcase Your Admin Skills
Be prepared to discuss your previous administrative experience in detail. Highlight specific tasks you've handled, such as data input or managing phone enquiries, and how these relate to the responsibilities of the Admin Assistant role.
✨Demonstrate MS Office Proficiency
Since the role requires competence in MS Office, be ready to talk about your experience with Word, Excel, and Outlook. You might even want to mention specific projects where you used these tools effectively.
✨Understand Policies and Procedures
Familiarise yourself with common office policies and procedures. Be ready to explain how you have followed similar guidelines in past roles, especially when handling confidential information.
✨Emphasise Communication Skills
As communication is key in this role, prepare examples of how you've successfully communicated with colleagues and clients. This could include resolving issues over the phone or via email, showcasing your ability to listen and respond effectively.