At a Glance
- Tasks: Support the team in developing and maintaining contracts while managing office administration tasks.
- Company: Public sector organisation in Omagh with a focus on community health services.
- Benefits: Competitive pay at £12.79 per hour for an initial 3-month contract.
- Other info: Opportunity to develop skills in a supportive team setting.
- Why this job: Gain valuable experience in contract management and administrative support in a dynamic environment.
- Qualifications: 5 GCSEs including English and Maths or 3 years admin experience required.
The predicted salary is between 12 - 12 € per hour.
Location: Omagh, Northern Ireland
Sector: Admin & Secretarial
Salary: £12.79 per hour
Contract length: initial 3 month
Responsibilities:
- Support the Contracting Services Team in the continued development, production and maintenance of contracts, which may include Regional/Local Health Authorities, Trusts and Republic of Ireland, in conjunction with relevant Trust Directors, Assistant Directors and Heads of Service.
- Assist in the roll‑forward arrangements of contracts with external organisations on a planned basis.
- Provide assistance in supporting directorates in the contract review process and updating contracts as required, taking account of new legislation and standards.
- Participate and assist the Contracting Services Team in the development of robust performance monitoring systems to ensure that contracts are within the service activity and financial targets.
- Update and maintain contract monitoring spreadsheets, e.g. monthly/quarterly contract monitoring returns, quarterly accidents/incidents (QAI), quarterly complaints/commendations (QCC) and Bed Occupancy reports as well as utilising reports from the contracts monitoring database.
- Undertake all aspects of office administration utilising the Microsoft Office Packages and other ICT equipment in supporting the function of the Contracting Services Team, including maintaining diaries and appointments, updating office stationery and supplies, typing general correspondence, establishing and maintaining an efficient filing system, disseminating information via e‑mail, setting up and maintaining appropriate spreadsheets using Microsoft Excel, dealing effectively with telephone enquiries, handling incoming and outgoing mail, photocopying, binding and using the fax machine.
- Assist the Contracting Services Team in the organisation and servicing of meetings, training, seminars, workshops and conferences, including booking and organising dates, venues, equipment and hospitality, preparation and distribution of all correspondence and documentation associated with events, liaising with appropriate personnel, attending events to provide event management support, preparing agendas, taking minutes at meetings, typing minutes and distributing them, including implementation of actions from the meeting.
- Establish and maintain communication links with a wide range of organisations and agencies.
- Contribute to the formulation of protocols and templates within the department to ensure consistency of practice and overall effectiveness of the team.
- Assist with the production of Quality Assurance Reports within the Contracting Services Department.
- Provide an administrative role in the tendering process of new services as and when required.
- Update and maintain the Departments Contract Monitoring database.
- Assist the Contracting Services Team to maintain a comprehensive contracts directory.
Essential Skills:
- 5 GCSEs including English and Maths and 1 year(s) experience working in an administration and clerical environment. OR 3 years experience working in an administration and clerical environment.
- Ability to work on own initiative.
- Flexibility.
- Ability to plan effectively to meet deadlines.
- Ability to organise complex material.
- Ability to maintain and respect confidentiality.
- Good oral and written communication skills.
- Ability to work as part of a team.
- Filing systems.
- Computer systems.
Desirable Skills:
- Experience of working within a contracting environment.
- Experience of Microsoft Packages.
Contracting Services Administrator in Omagh employer: Venesky-Brown Recruitment
As a public sector organisation based in Omagh, we pride ourselves on fostering a supportive and collaborative work environment that values employee contributions and promotes professional growth. Our team-oriented culture encourages innovation and continuous improvement, while our commitment to public service ensures that your work has a meaningful impact on the community. With competitive pay and opportunities for skill development, joining us as a Contracting Services Administrator means being part of a dedicated team that strives for excellence in service delivery.
StudySmarter Expert Advice🤫
We think this is how you could land Contracting Services Administrator in Omagh
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who work in contracting services. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the organisation and its values. We want you to show how your skills align with their goals, especially in contract management and administration.
✨Tip Number 3
Practice common interview questions related to administration and contracting. Think about your past experiences and how they relate to the role of a Contracting Services Administrator.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative!
We think you need these skills to ace Contracting Services Administrator in Omagh
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Contracting Services Administrator role. Highlight your relevant experience in administration and any specific skills that match the job description, like your ability to organise complex material and maintain confidentiality.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the team. Mention your experience with Microsoft Office packages and any previous roles where you supported contract management or office administration.
Show Off Your Communication Skills:Since good oral and written communication skills are essential, make sure your application reflects this. Keep your language clear and professional, and don’t forget to proofread for any typos or errors before hitting send!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way to ensure your application gets into the right hands and shows us you’re serious about joining our team!
How to prepare for a job interview at Venesky-Brown Recruitment
✨Know Your Contracts
Familiarise yourself with the basics of contract management and the specific responsibilities of a Contracting Services Administrator. Brush up on relevant legislation and standards that may impact the role, as this will show your potential employer that you’re proactive and knowledgeable.
✨Showcase Your Admin Skills
Be ready to discuss your experience with office administration and the Microsoft Office Suite. Prepare examples of how you've maintained filing systems, managed diaries, or organised meetings in previous roles. This will demonstrate your ability to handle the administrative tasks required for the job.
✨Demonstrate Team Spirit
Since teamwork is crucial in this role, think of instances where you’ve successfully collaborated with others. Be prepared to share how you’ve contributed to team goals or supported colleagues in achieving their objectives, as this will highlight your ability to work well within a team.
✨Prepare Questions
Have a few thoughtful questions ready to ask at the end of your interview. This could be about the team dynamics, the challenges they face, or how success is measured in the role. It shows your genuine interest in the position and helps you assess if it’s the right fit for you.
