Office Manager (Part-Time) in Livingston

Venesky-Brown a leading UK recruitment agency, is currently looking to recruit an Office Manager (Part-Time) on a 6 month contract (with possible extension) on a salary of £26,000 – £28,000 FTE, performance-based bonus of up to 10% of salary and excellent benefits package. This role will be based in the Edinburgh office with very occasional travel to Glasgow. The working hours will be 25 hours over 4-5 days per week.

Responsibilities:

– Ensure our Edinburgh & Glasgow offices run smoothly, dealing promptly with any escalated issues.

– Manage office supplies, equipment, and facilities

– Carry out routine H&S checks (e.g. fire alarms, legionella, evacuation routes), maintain records, and escalate actions.

– Oversee maintenance and coordination of office spaces, including managing cleaners and gardeners, ensuring timely payments and resolving scheduling issues.

– Manage building security and access (alarm testing, codes, access lists) and keep documentation up to date.

– Coordinate post, scanning and emailing incoming mail to the correct person.

– Monitor and manage utility bills, including electric, gas, water, landlines, mobile phones, non-domestic rates, and office rental bills for various locations.

– Manage company cars, including lease agreements, maintenance, MOTs, and breakdown cover.

– Manage the office booking software, coordinating room bookings and workspace allocation to ensure efficient use of meeting rooms and office areas.

– Maintain thorough records, both digital and paper-based, ensuring all documents are up to date.

– Handle various administrative tasks as they arise, catering to specific needs of the team and clients.

– Manage office/IT assets for starters and leavers; process approved equipment requests and maintain the asset register.

– Support our Marketing & Communication Manager in organising and running internal and external events, ensuring everything is executed on time and to our standards.

– Contribute to broader company projects, assisting different areas such as Marketing, Finance, HR, and Social Value.

– Support internal/external audits by preparing evidence and responding to queries; provide admin support to ISO management systems.

Essential Skills:

– Proven experience as an Office Manager, Senior Administrator, Administration Manager or similar role.

– Expertise in using Microsoft Office and learning new software as required.

– An excellent track record of detail-oriented work.

– Ability to manage complex schedules and provide structured organisational support.

– Strong communication skills, capable of engaging professionally with people at all levels.

– A problem-solver who can think on their feet and tackle challenges head-on.

If you would like to hear more about this opportunity please get in touch.