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For Companies At a Glance
- Tasks: Assist in finance operations, manage invoices, and ensure accurate financial reporting.
- Company: Public sector organisation in Glasgow with a focus on community service.
- Benefits: Competitive hourly rate, part-time hours, and a supportive work environment.
- Why this job: Gain valuable finance experience while contributing to meaningful public sector projects.
- Qualifications: HNC level qualification or equivalent with relevant work experience.
- Other info: Dynamic role with opportunities for personal and professional growth.
Overview
Direct message the job poster from Venesky Brown
Professional Services Account Manager at Venesky-Brown Recruitment
Venesky-Brown’s client, a public sector organisation in Glasgow, is currently looking to recruit a Finance Assistant for a 6 month contract on a rate between £15.35-£16.64/hour (PAYE). This role will be based on site, and the working hours are 17.5 hours per week.
Responsibilities
- Ensure all sales invoices are correctly compiled and coded, that the appropriate details are passed for incorporation in the Financial Management System (Unit 4 Business World), that all other income due is collected and that the necessary liaison takes place with other Professional Services departments.
- Administer deposit account for incorporation in the monthly revenue reports, including processing monthly journals to debit deposit account and credit income accounts.
- Answer any query from Finance or Customer related to invoice, facilitating discussion with operational teams where required.
- Process files on Excel for internal charges, ensuring correct income codes are used.
- Run and check over export file from the booking system (Kinetics), correct if necessary, before sending to Financial Systems to upload to Financial Management System.
- Prepare cash sheet income and food and drink split from the EPoS system (MCR) for each retail unit and upload for inclusion into Management accounts.
- Prepare and process journals from retail units accounts to catering suspense account for Hospitality Cards and vouchers.
- Prepare and process journals for Ross Priory prepayments bookings, and internal department transfers on Financial Management System.
- The first point of contact for finance regarding any income related queries and facilitate discussion with operational teams on the best solution to solve any issues, implement, or advise Finance what course of action needs done.
- Review and develop efficiencies in standard operating procedures where applicable.
Qualifications and Requirements
- HNC level qualification or equivalent plus up to 4 years relevant work experience
- Microsoft Office – proficient standard of Excel (spreadsheets, pivot tables and graphs), Word, and Outlook
- Experience of a financial transaction processing environment with successful customer engagement to build strong working relationships within a large complex organisation
- Significant use of a Financial Management system (ideally Unit 4 Business World Finance) experience within a Higher Education Finance environment
- Experience with compiling BIF files for upload to Financial Management system
- Excellent organisational skills, with the ability to cope with changing priorities, multiple tasks and delivering to tight deadlines
- Strong analytical and problem-solving skills, with the tenacity to sustain investigation of processes and system issues through to a successful resolution
- Good understanding and experience of accounting principles, internal controls and common accounting procedures
- Excellent numeracy, verbal and written communication skills and attention to detail
- Ability to work effectively and closely within a team, and to work independently on own initiative when required, escalating relevant issues by exception
- Very strong people skills, with an ability to deal with a wide range of people within a complex organisation
- Ability to deliver high quality results under pressure, while ensuring excellent attention to detail
- Enjoys varied and challenging work, working outside own areas of comfort in support of wider team objectives if required
- Good spoken English with written communication skills – the post involves email, telephone and face to face contact
Employment Details
- Employment type: Part-time
- Seniority level: Not Applicable
If you would like to hear more about this opportunity please get in touch.
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Financial Assistant employer: Venesky Brown
Contact Detail:
Venesky Brown Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Financial Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work at Venesky-Brown or similar organisations. A friendly chat can sometimes lead to job opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for the interview by researching common questions for finance roles. We recommend practising your answers with a friend or in front of the mirror. Confidence is key, and knowing your stuff will help you shine!
✨Tip Number 3
Show off your skills! If you’ve got experience with Excel or financial management systems, be ready to discuss specific examples. We want to hear how you’ve used these tools to solve problems or improve processes.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we’re always on the lookout for candidates who are proactive and eager to join our team.
We think you need these skills to ace Financial Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Financial Assistant role. Highlight relevant experience and skills that match the job description, especially your proficiency in Excel and any experience with financial management systems like Unit 4 Business World.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples from your past work that demonstrate your organisational skills and ability to handle multiple tasks under pressure.
Show Off Your People Skills: Since this role involves liaising with various teams, make sure to showcase your strong people skills in your application. Share experiences where you successfully built relationships or resolved issues within a team setting.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of all the amazing candidates we’re considering!
How to prepare for a job interview at Venesky Brown
✨Know Your Numbers
Brush up on your financial knowledge, especially around accounting principles and the specific systems mentioned in the job description, like Unit 4 Business World. Being able to discuss these confidently will show that you're prepared and knowledgeable.
✨Excel Like a Pro
Since proficiency in Excel is crucial for this role, make sure you can demonstrate your skills. Practice using spreadsheets, pivot tables, and graphs, and be ready to discuss how you've used these tools in past roles.
✨Prepare for Scenario Questions
Expect questions about how you would handle specific finance-related scenarios or queries. Think of examples from your previous experience where you successfully resolved issues or improved processes, as this will highlight your problem-solving skills.
✨Show Your People Skills
This role involves liaising with various departments, so be prepared to discuss how you've built strong working relationships in the past. Share examples that showcase your communication skills and ability to work collaboratively within a team.
