At a Glance
- Tasks: Support our CEO and COO with administrative tasks and help shape the future of our organisation.
- Company: Join Veetee, a dynamic company in an exciting growth phase.
- Benefits: Gain valuable exposure, work closely with leadership, and develop your skills.
- Other info: Opportunity for personal growth and to make a real impact in a thriving business.
- Why this job: Be part of a transformative journey while enhancing your career in a supportive environment.
- Qualifications: A-Level education or equivalent; experience in admin or customer-facing roles is a plus.
The predicted salary is between 25000 - 32000 € per year.
Veetee are excited to announce an opportunity for a Junior PA / Admin Assistant supporting our CEO and COO. As our business continues through an exciting period of transformation and growth, this is a fantastic time to join the team. This role offers the chance to work closely with senior leadership, gain valuable business exposure, and be part of shaping the future of the organisation.
Job Overview
To provide high-quality administrative and organisational support to the Chief Executive Officer (CEO) and Chief Operating Officer (COO), ensuring the smooth running of day-to-day executive activities. The role will also support the Senior Personal Assistant and act as a key coordination point across the business.
Responsibilities:
- Executive Support
- Provide administrative support to the CEO and COO, including diary management, scheduling meetings, and coordinating appointments.
- Prepare meeting materials, agendas, and take accurate minutes where required.
- Assist with inbox management, drafting and responding to correspondence on behalf of the executives.
- Support with travel arrangements, including bookings, itineraries, and expenses.
- Administrative Duties
- Maintain organised and up-to-date filing systems (electronic and paper-based).
- Prepare documents, reports, and presentations to a high standard.
- Act as a first point of contact for internal and external stakeholders, ensuring a professional and efficient service.
- Handle confidential information with discretion at all times.
- Support to Senior PA
- Work closely with the Senior Personal Assistant to prioritise workload and ensure alignment across executive support activities.
- Provide cover for the Senior PA during periods of absence.
- Assist with coordinating leadership team meetings, events, and wider business communications.
- Support other departments in supporting with any other administrative tasks.
- Support with ad hoc projects and administrative tasks as directed.
Work Experience
- Previous experience in an administrative, office support, or customer-facing role.
- Experience managing diaries, coordinating meetings, or supporting senior stakeholders is desirable.
- Exposure to handling confidential or sensitive information in a professional environment.
Education
- Educated to A-Level standard (or equivalent).
- A relevant qualification in Business Administration, Office Management, or similar is desirable.
- Additional training or certification in administration or executive support would be advantageous.
Technical Skills
- Excellent customer focus & interpersonal skills.
- Ability to work well under pressure.
- Excellent I.T. skills.
- Excellent Microsoft skills (PowerPoint presentation, Excel, Word).
- Ability to work on own initiative.
- Excellent organisational skills.
- Problem solving skills.
- Attention to detail.
- Excellent multi-tasker.
- Ability to deal with sensitive information with discretion and to maintain confidentiality.
Junior Personal Assistant (Permanent) in Rochester employer: Veetee Group
Veetee is an exceptional employer that offers a dynamic work environment where you can thrive as a Junior Personal Assistant. With the opportunity to support senior leadership during a transformative period, you'll gain invaluable exposure and experience while contributing to the company's future. Our supportive culture prioritises employee growth, providing training and development opportunities, all within a collaborative atmosphere that values your contributions.
StudySmarter Expert Advice🤫
We think this is how you could land Junior Personal Assistant (Permanent) in Rochester
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work at Veetee or similar companies. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for the interview by researching the company and its leaders. Knowing about the CEO and COO will help you tailor your responses and show that you’re genuinely interested in supporting them.
✨Tip Number 3
Practice your organisational skills before the interview. You might be asked how you would manage multiple tasks or handle a busy schedule, so have some examples ready to showcase your abilities.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re keen on joining the team!
We think you need these skills to ace Junior Personal Assistant (Permanent) in Rochester
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Junior PA role. Highlight any relevant experience you have in administrative support, diary management, or working with senior stakeholders. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're excited about the opportunity at Veetee and how you can contribute to our team. Keep it professional but let your personality come through – we love a bit of character!
Showcase Your Skills:In your application, be sure to highlight your organisational skills and attention to detail. Mention any experience you have with Microsoft Office tools, as these will be crucial in supporting our CEO and COO. We need someone who can juggle tasks like a pro!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our team at Veetee!
How to prepare for a job interview at Veetee Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Junior Personal Assistant. Familiarise yourself with diary management, meeting coordination, and how to handle confidential information. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Prepare for Common Questions
Think about the types of questions you might be asked, such as how you would manage competing priorities or handle sensitive information. Practise your responses, focusing on your previous experiences that relate to these scenarios. This will help you articulate your skills effectively during the interview.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, be ready to discuss specific examples of how you've managed tasks or projects in the past. You could even bring a portfolio of your work, like reports or presentations, to demonstrate your attention to detail and high standards.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the company culture, the team dynamics, or what a typical day looks like for the CEO and COO. This shows your enthusiasm for the position and helps you gauge if it's the right fit for you.
