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For Companies At a Glance
- Tasks: Support our CEO and COO with administrative tasks and help shape the future of our organisation.
- Company: Join Veetee, a dynamic company in an exciting growth phase.
- Benefits: Gain valuable exposure, work closely with leadership, and develop your skills.
- Other info: Opportunity for personal growth and to work on diverse projects.
- Why this job: Be part of a transformative journey while enhancing your career in a supportive environment.
- Qualifications: A-Level education or equivalent; experience in admin or customer-facing roles is a plus.
The predicted salary is between 25000 - 32000 £ per year.
Veetee are excited to announce an opportunity for a Junior PA / Admin Assistant supporting our CEO and COO. As our business continues through an exciting period of transformation and growth, this is a fantastic time to join the team. This role offers the chance to work closely with senior leadership, gain valuable business exposure, and be part of shaping the future of the organisation.
Job Overview
To provide high-quality administrative and organisational support to the Chief Executive Officer (CEO) and Chief Operating Officer (COO), ensuring the smooth running of day-to-day executive activities. The role will also support the Senior Personal Assistant and act as a key coordination point across the business.
Responsibilities:
- Executive Support
- Provide administrative support to the CEO and COO, including diary management, scheduling meetings, and coordinating appointments.
- Prepare meeting materials, agendas, and take accurate minutes where required.
- Assist with inbox management, drafting and responding to correspondence on behalf of the executives.
- Support with travel arrangements, including bookings, itineraries, and expenses.
- Maintain organised and up-to-date filing systems (electronic and paper-based).
- Prepare documents, reports, and presentations to a high standard.
- Act as a first point of contact for internal and external stakeholders, ensuring a professional and efficient service.
- Handle confidential information with discretion at all times.
- Work closely with the Senior Personal Assistant to prioritise workload and ensure alignment across executive support activities.
- Provide cover for the Senior PA during periods of absence.
- Assist with coordinating leadership team meetings, events, and wider business communications.
- Support other departments in supporting with any other administrative tasks.
- Support with ad hoc projects and administrative tasks as directed.
Work Experience
- Previous experience in an administrative, office support, or customer-facing role.
- Experience managing diaries, coordinating meetings, or supporting senior stakeholders is desirable.
- Exposure to handling confidential or sensitive information in a professional environment.
Education
- Educated to A-Level standard (or equivalent).
- A relevant qualification in Business Administration, Office Management, or similar is desirable.
- Additional training or certification in administration or executive support would be advantageous.
Technical Skills
- Excellent customer focus & interpersonal skills.
- Ability to work well under pressure.
- Excellent I.T. skills.
- Excellent Microsoft skills (PowerPoint presentation, Excel, Word).
- Ability to work on own initiative.
- Excellent organisational skills.
- Problem solving skills.
- Attention to detail.
- Excellent multi-tasker.
- Ability to deal with sensitive information with discretion and to maintain confidentiality.
Financial Services Pa in Rochester employer: Veetee Group
Contact Detail:
Veetee Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Financial Services Pa in Rochester
✨Tip Number 1
Network like a pro! Reach out to people in the financial services sector, especially those who work at Veetee. A friendly chat can open doors and give you insights that might just help you land that Junior PA role.
✨Tip Number 2
Prepare for the interview by researching the company and its leadership. Knowing about the CEO and COO's backgrounds can help you tailor your responses and show that you're genuinely interested in supporting them.
✨Tip Number 3
Show off your organisational skills during the interview! Bring examples of how you've managed diaries or coordinated meetings in the past. This will demonstrate that you’re ready to handle the fast-paced environment at Veetee.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at Veetee.
We think you need these skills to ace Financial Services Pa in Rochester
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Junior PA/Admin Assistant. Highlight any relevant experience you have in supporting senior executives, managing diaries, or handling confidential information. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're excited about this opportunity and how you can contribute to our team. Be sure to mention your organisational skills and any experience with administrative tasks that would make you a great fit.
Show Off Your Tech Skills: Since the role requires excellent IT skills, don’t forget to mention your proficiency in Microsoft Office, especially PowerPoint, Excel, and Word. If you've used any other tools that could help in this role, let us know!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with Veetee!
How to prepare for a job interview at Veetee Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Junior PA. Familiarise yourself with diary management, meeting coordination, and how to handle confidential information. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed multiple tasks or projects in the past. Highlight your ability to maintain organised filing systems and prepare high-quality documents. This will demonstrate your attention to detail and organisational prowess.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle certain situations, like managing conflicting schedules or dealing with sensitive information. Think through these scenarios beforehand and have clear, concise answers ready. This shows your problem-solving skills and ability to work under pressure.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the company’s growth plans, or how success is measured in this role. This not only shows your enthusiasm but also helps you gauge if the company is the right fit for you.