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For Companies At a Glance
- Tasks: Support our CEO and COO with administrative tasks and help shape the future of our organisation.
- Company: Join Veetee, a dynamic company in an exciting growth phase.
- Benefits: Gain valuable exposure, work closely with leadership, and develop your skills.
- Other info: Opportunity for personal growth and to make a real impact in a collaborative team.
- Why this job: Be part of a transformative journey while enhancing your career in a supportive environment.
- Qualifications: A-Level education or equivalent; experience in admin or customer-facing roles is a plus.
The predicted salary is between 25000 - 30000 £ per year.
Veetee are excited to announce an opportunity for a Junior PA / Admin Assistant supporting our CEO and COO. As our business continues through an exciting period of transformation and growth, this is a fantastic time to join the team. This role offers the chance to work closely with senior leadership, gain valuable business exposure, and be part of shaping the future of the organisation.
Job Overview
To provide high-quality administrative and organisational support to the Chief Executive Officer (CEO) and Chief Operating Officer (COO), ensuring the smooth running of day-to-day executive activities. The role will also support the Senior Personal Assistant and act as a key coordination point across the business.
Responsibilities:
- Executive Support
- Provide administrative support to the CEO and COO, including diary management, scheduling meetings, and coordinating appointments.
- Prepare meeting materials, agendas, and take accurate minutes where required.
- Assist with inbox management, drafting and responding to correspondence on behalf of the executives.
- Support with travel arrangements, including bookings, itineraries, and expenses.
- Maintain organised and up-to-date filing systems (electronic and paper-based).
- Prepare documents, reports, and presentations to a high standard.
- Act as a first point of contact for internal and external stakeholders, ensuring a professional and efficient service.
- Handle confidential information with discretion at all times.
- Work closely with the Senior Personal Assistant to prioritise workload and ensure alignment across executive support activities.
- Provide cover for the Senior PA during periods of absence.
- Assist with coordinating leadership team meetings, events, and wider business communications.
- Support other departments in supporting with any other administrative tasks.
- Support with ad hoc projects and administrative tasks as directed.
Work Experience
- Previous experience in an administrative, office support, or customer-facing role.
- Experience managing diaries, coordinating meetings, or supporting senior stakeholders is desirable.
- Exposure to handling confidential or sensitive information in a professional environment.
Education
- Educated to A-Level standard (or equivalent).
- A relevant qualification in Business Administration, Office Management, or similar is desirable.
- Additional training or certification in administration or executive support would be advantageous.
Technical Skills
- Excellent customer focus & interpersonal skills.
- Ability to work well under pressure.
- Excellent I.T. skills.
- Excellent Microsoft skills (PowerPoint presentation, Excel, Word).
- Ability to work on own initiative.
- Excellent organisational skills.
- Problem solving skills.
- Attention to detail.
- Excellent multi-tasker.
- Ability to deal with sensitive information with discretion and to maintain confidentiality.
Junior PA in Maidstone employer: Veetee Group
Contact Detail:
Veetee Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Junior PA in Maidstone
✨Tip Number 1
Network like a pro! Reach out to people in your desired field, especially those who work at Veetee. A friendly chat can open doors and give you insider info about the company culture and what they really value in a Junior PA.
✨Tip Number 2
Prepare for the interview by researching the CEO and COO. Knowing their backgrounds and leadership styles can help you tailor your responses and show that you're genuinely interested in supporting them.
✨Tip Number 3
Show off your organisational skills during the interview! Bring a portfolio of your previous work, including any presentations or reports you've created. This will demonstrate your attention to detail and ability to handle administrative tasks.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the team and ready to be part of Veetee's exciting journey.
We think you need these skills to ace Junior PA in Maidstone
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Junior PA role. Highlight any relevant experience you have in administrative support, diary management, or working with senior stakeholders. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're excited about the opportunity at Veetee and how you can contribute to our team. Keep it professional but let your personality come through – we love a bit of character!
Showcase Your Skills: In your application, be sure to showcase your excellent organisational skills and attention to detail. Mention any experience you have with Microsoft Office tools, as these are essential for the role. We’re looking for someone who can handle multiple tasks with ease!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen and ready to join our exciting journey at Veetee!
How to prepare for a job interview at Veetee Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Junior PA role and its responsibilities. Familiarise yourself with diary management, meeting coordination, and the importance of confidentiality. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss your organisational skills. Prepare examples of how you've managed multiple tasks or projects in the past. Highlight your attention to detail and ability to prioritise effectively, as these are crucial for supporting senior executives.
✨Demonstrate Your Communication Skills
As a Junior PA, you'll be the first point of contact for stakeholders. Practice articulating your thoughts clearly and professionally. Be prepared to discuss how you've handled sensitive information and maintained discretion in previous roles, as this will be key to building trust with the CEO and COO.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the company’s transformation and growth plans, or how the Junior PA role fits into the bigger picture. This shows your enthusiasm for the position and helps you gauge if it's the right fit for you.