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- Tasks: Support procurement processes and ensure compliance across all operational areas.
- Company: Join a dynamic team within the DIANA Executive Office in London.
- Benefits: Gain valuable experience in procurement with opportunities for professional growth.
- Why this job: Make a real impact on international projects while developing your skills.
- Qualifications: Bachelor's degree and 2 years of relevant procurement experience required.
- Other info: Collaborative environment with a focus on process improvement and automation.
The predicted salary is between 30000 - 40000 £ per year.
Overview of the Role
The postholder works in the DIANA Executive Office of the Financial Controller (DX OFC). As custodians of member Nations' funds, DX OFC provides reliable and transparent financial and procurement services in support of DIANA's mission and objectives. The temporary staff member will provide support to the OFC Finance and Procurement Team. They will report to the Financial Controller and be requested to support the procurement and contracting workstreams.
Location: London, United Kingdom
Security Clearance: NATO SECRET
Deadline for Application: 14.04.2026
Taskings:
- Supporting senior team members in ensuring that DIANA's procurement and contracting activities are compliant and consistently applied across all operational areas.
- Assisting with the implementation and upkeep of procurement policies, procedures, and guidance, including helping to prepare and update process documentation and standard templates.
- Conduct procurement and contracting activities under supervision, including planning, sourcing, contract administration, amendments, and closeout, while ensuring required documentation and controls are in place.
- Contributing to efforts to improve procurement processes, including supporting automation initiatives, improving data quality, and helping to make effective use of digital procurement tools.
- Acting as a focal point for collecting procurement requirements for assigned activities and contracts, working with internal stakeholders to clarify needs and supporting checks on budget availability in coordination with finance colleagues.
- Monitoring the tracking of procurement actions, contract milestones, and deliverables, and assisting with the preparation of status updates, internal reports, and audit related documentation.
- Assisting with maintaining procurement and contract records in line with information and knowledge management requirements and good practice.
- Providing analytical, coordination, and administrative support to the Procurement and Contracts function, including preparing background material for reviews, briefings, and internal discussions.
- Performing any other related duties as may be required.
Skills, Knowledge, Experience Required:
- Bachelor's degree in a relevant field, such as Business, Procurement, Law, Finance, Public Administration or related.
- Minimum of 2 years relevant professional experience performing procurement or contracting activities at officer or equivalent professional level, with responsibility for applying policies, exercising judgment, and managing assigned actions under limited supervision.
- Demonstrated understanding of procurement and contracting principles, including planning, sourcing, contract administration, record-keeping, and compliance controls.
- Familiarity with different procurement processes and methods.
- Ability to work within established policies, procedures, and approval frameworks, with attention to auditability and documentation requirements.
- Strong organisational skills, with the ability to track multiple procurement actions, deadlines, milestones, and deliverables accurately.
- Ability to work collaboratively with internal stakeholders to clarify procurement requirements and support budget availability checks in coordination with finance colleagues.
- Experience contributing to process improvement or automation initiatives, including improving data quality or supporting the rollout of digital tools.
- Fluent written and verbal English language skills.
Desirable:
- Advanced Degree in above named fields.
- Knowledge of NATO, defence, or international security environments, or experience working in politically sensitive or multinational settings.
- Professional certification or coursework in procurement, contract management, or project management (e.g. CIPS modules, PRINCE2 Foundation).
- Experience with project management software and/or database/CRM software.
Junior Procurement Officer in London employer: Vector Synergy
Contact Detail:
Vector Synergy Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Junior Procurement Officer in London
✨Tip Number 1
Network like a pro! Reach out to people in the procurement field, especially those who work at DIANA or similar organisations. A friendly chat can open doors and give you insights that job descriptions just can't.
✨Tip Number 2
Prepare for interviews by brushing up on procurement principles and practices. Be ready to discuss how you've applied these in past roles. We want to see your experience shine through!
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you've tracked multiple projects or actions in previous jobs. This will demonstrate your ability to manage the procurement process effectively.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Junior Procurement Officer in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience in procurement and contracting. We want to see how your skills align with the role, so don’t hold back on showcasing your achievements!
Showcase Your Skills: Emphasise your organisational skills and ability to manage multiple tasks. We’re looking for someone who can keep track of procurement actions and deadlines, so give us examples of how you’ve done this in the past.
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so avoid jargon and make sure your key points stand out. This will help us understand your qualifications quickly!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Vector Synergy
✨Know Your Procurement Principles
Make sure you brush up on procurement and contracting principles before the interview. Understanding the basics of planning, sourcing, and contract administration will show that you're not just familiar with the jargon but can actually apply it in real scenarios.
✨Showcase Your Organisational Skills
Be ready to discuss how you've managed multiple procurement actions or deadlines in the past. Use specific examples to illustrate your strong organisational skills, as this role requires tracking various milestones and deliverables accurately.
✨Familiarise Yourself with Digital Tools
Since the job involves improving procurement processes and possibly using digital tools, it’s a good idea to mention any experience you have with automation initiatives or project management software. This will demonstrate your readiness to contribute to process improvements.
✨Engage with Internal Stakeholders
Prepare to talk about how you've collaborated with internal stakeholders in previous roles. Highlight your ability to clarify procurement requirements and support budget checks, as teamwork is key in this position.