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- Tasks: Ensure smooth daily office operations and maintain a high-quality working environment.
- Company: Join a leading global beauty brand with a creative and disciplined culture.
- Benefits: Competitive salary, dynamic work environment, and opportunities for professional growth.
- Other info: Support a luxury-led culture while enjoying a calm yet vibrant workplace.
- Why this job: Be a key player in a fast-paced, creative office that values precision and high standards.
- Qualifications: Experience in office management, budget handling, and supplier coordination.
The predicted salary is between 35000 - 45000 ÂŁ per year.
Location: London – Kentish Town (Zone 2)
Working Pattern: 5 days per week in the office
Reporting to: Creative Director
We are a privately owned, independent global beauty brand with an international footprint built over nearly two decades. The business operates at the intersection of creativity, science and design, working through a carefully selected network of retail and distribution partners worldwide.
The London head office plays a central role in how the company functions and presents itself. The working environment is calm but fast‑paced, creative yet disciplined, and run to consistently high standards. The Office & Facilities Manager is a pivotal, hands‑on role responsible for the smooth, consistent and high‑quality running of the London office.
While it does not involve people management, it is a trusted role that works closely with senior leadership (particularly the Creative Director) and requires sound judgement, ownership and follow‑through. This role will suit an experienced office professional who enjoys organisation at a granular level, takes pride in precision, and is motivated by maintaining exceptionally high standards.
- Office Operations & Facilities
- Oversee all aspects of daily office operations to ensure a professional, well‑run working environment
- Co‑ordinate and manage external contractors including cleaning, maintenance and ad hoc suppliers, ensuring quality delivery, cost control and accurate invoicing
- Act as the primary liaison with building and estate management, logging issues and seeing them through to resolution
- Maintain an office environment that supports productivity, focus and presentation
- Supplies, Budget & Administration
- Proactively manage office supplies, stationery and consumables in an organised and cost‑effective manner
- Own and manage the office budget, tracking expenditure, reconciling costs and submitting company card expenses accurately and on time
- Product Stock Room & Asset Organisation
- Manage the office product stock room, ensuring it is consistently tidy, well‑organised and maintained to a high standard
- Own and oversee all office health and safety practices, ensuring compliance with current regulations
- Support risk assessments across office and storage areas in collaboration with HR and external advisors
- Support office inductions and health, safety and wellbeing onboarding
- Support the ongoing improvement of office systems and processes as the business evolves
- Reinforce a calm, disciplined and high‑standards office culture appropriate to a luxury‑led global beauty business
Seasoned experience in an Office Manager or Office & Facilities Manager role
Proven experience managing budgets, suppliers and external contractors
Strong working knowledge of office health and safety requirements
Office Supervisor in London employer: Veblen International
Contact Detail:
Veblen International Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Supervisor in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the beauty industry and let them know you're on the lookout for an Office Supervisor role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Since this role is all about maintaining high standards, think of examples from your past experiences that showcase your attention to detail and organisational skills. We want to see how you can fit into their calm yet fast-paced environment!
✨Tip Number 3
Don’t just apply anywhere; focus on companies that resonate with you. Use our website to find roles that match your skills and interests. Tailor your approach to show how you can contribute to their office operations and facilities management.
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way in leaving a positive impression. Remind them why you’re the perfect fit for the Office Supervisor role and express your enthusiasm for the opportunity to work with them.
We think you need these skills to ace Office Supervisor in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience that match the Office Supervisor role. Highlight your previous office management experience and any relevant achievements that showcase your ability to maintain high standards.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background aligns with our creative yet disciplined environment. Don’t forget to mention your experience with budget management and supplier coordination.
Showcase Your Organisational Skills: In your application, give examples of how you've successfully managed office operations in the past. We love candidates who can demonstrate their knack for organisation and precision, so don’t hold back on those details!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Veblen International
✨Know the Company Inside Out
Before your interview, take some time to research the beauty brand thoroughly. Understand their values, products, and market position. This will not only help you answer questions more effectively but also show your genuine interest in the role and the company.
✨Demonstrate Your Organisational Skills
As an Office Supervisor, organisation is key. Prepare examples of how you've successfully managed office operations or coordinated with external contractors in the past. Be ready to discuss specific tools or methods you use to keep everything running smoothly.
✨Showcase Your Budget Management Experience
Since managing budgets is a crucial part of this role, come prepared with examples of how you've tracked expenditures and reconciled costs in previous positions. Highlight any software or systems you’ve used to manage budgets effectively.
✨Emphasise Your Health and Safety Knowledge
Health and safety compliance is vital in this role. Brush up on relevant regulations and be ready to discuss how you've ensured compliance in past roles. This will demonstrate your commitment to maintaining high standards in the workplace.