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- Tasks: Support senior leaders by managing diaries, meetings, and sensitive correspondence.
- Company: Fast-paced luxury beauty and personal care organisation with a purpose-driven mission.
- Benefits: Part-time hours, flexible work-life balance, and a chance to make a real impact.
- Why this job: Join a trusted role where your organisational skills will shine and influence leadership.
- Qualifications: Experience as an Executive Assistant in luxury or personal care sectors is essential.
- Other info: Dynamic office environment with opportunities for professional growth and development.
The predicted salary is between 36000 - 60000 £ per year.
We are recruiting for an experienced Executive Assistant to support senior leadership within a purpose led, fast-paced organisation operating in the luxury, beauty, and personal care product space. This is a high trust, high impact role suited to a proactive, organised, and discreet EA who is comfortable working at senior and Board level within a product-led environment. You will play a key role in enabling leadership to operate efficiently, managing complex priorities with confidence and professionalism.
The Role
- Managing complex diaries, meetings, and competing priorities
- Preparing agendas, papers, and minutes for Board and leadership meetings
- Handling sensitive correspondence and acting as a trusted gatekeeper
- Coordinating travel, itineraries, and expenses
- Supporting senior stakeholders with day-to-day administration
- Liaising confidently with internal teams, suppliers, and external partners
- Ensuring information is handled with the highest level of discretion
Depending on the role, there may also be involvement in:
- Office coordination and day-to-day operations
- Supporting company events, leadership off-sites, and internal meetings
- Assisting with reporting, documentation, and internal processes
About You
- Has proven experience as an Executive Assistant supporting senior leaders (CEO, Director-General, or equivalent)
- Has experience within luxury, beauty, or personal care product environments
- Is highly organised, calm under pressure, and able to manage multiple priorities
- Is confident handling confidential and sensitive information
- Communicates clearly and professionally at all levels
- Is comfortable working in an office-based role in London
- Is proactive, detail-oriented, and solutions-focused
Experience supporting Boards, taking minutes, and working in regulated or product led environments is highly desirable. This is an excellent opportunity to step into a trusted, part-time EA role within a growing, product-focused organisation where your impact will be highly visible.
Executive Assistant (Senior / Board-Level) employer: Veblen International
Contact Detail:
Veblen International Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (Senior / Board-Level)
✨Tip Number 1
Network like a pro! Reach out to your connections in the luxury, beauty, and personal care sectors. We all know that sometimes it’s not just what you know, but who you know that can land you that Executive Assistant role.
✨Tip Number 2
Prepare for those interviews by researching the company inside out. Understand their products, values, and leadership style. We want you to walk in feeling confident and ready to impress with your knowledge!
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've managed complex diaries or handled sensitive information. We love seeing candidates who can demonstrate their proactive approach!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. We’re excited to see how you can contribute to our fast-paced, purpose-led organisation!
We think you need these skills to ace Executive Assistant (Senior / Board-Level)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting senior leaders and any relevant work in luxury or beauty sectors. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of how you've managed complex priorities and handled sensitive information in the past.
Showcase Your Organisational Skills: In your application, give us a glimpse of your organisational prowess. Mention any tools or methods you use to manage diaries and meetings effectively. We love a proactive approach, so let us know how you keep everything running smoothly!
Apply Through Our Website: We encourage you to apply through our website for a seamless application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Veblen International
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in a luxury, beauty, and personal care context. Familiarise yourself with managing complex diaries and preparing agendas for Board meetings, as these are key aspects of the role.
✨Showcase Your Discretion
Since this role involves handling sensitive information, be prepared to discuss your experience with confidentiality. Share specific examples of how you've managed sensitive correspondence or acted as a gatekeeper for senior leaders in previous roles.
✨Demonstrate Your Organisational Skills
Bring along examples of how you've successfully managed multiple priorities in fast-paced environments. You might even want to prepare a brief case study of a time when you coordinated travel or events for senior stakeholders, highlighting your proactive approach.
✨Communicate Confidently
Practice articulating your thoughts clearly and professionally. Since you'll be liaising with various teams and external partners, showing that you can communicate effectively at all levels will be crucial. Consider doing mock interviews with a friend to refine your delivery.
