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For Companies At a Glance
- Tasks: Ensure smooth office operations and maintain a high-quality working environment.
- Company: Join a global beauty brand known for creativity and excellence.
- Benefits: Competitive salary, professional development, and a vibrant office culture.
- Other info: Opportunity to work closely with senior leadership and contribute to a dynamic culture.
- Why this job: Be the backbone of a creative team in a fast-paced, luxury environment.
- Qualifications: Experience in office management and strong organisational skills required.
The predicted salary is between 40000 - 50000 ÂŁ per year.
Location: London – Kentish Town (Zone 2)
Working Pattern: 5 days per week in the office
Reporting to: Creative Director
The Company
We are a privately owned, independent global beauty brand with an international footprint built over nearly two decades. The business operates at the intersection of creativity, science and design, working through a carefully selected network of retail and distribution partners worldwide. The London head office plays a central role in how the company functions and presents itself. The working environment is calm but fast‑paced, creative yet disciplined, and run to consistently high standards. This role is critical in maintaining that environment.
The Role
The Office & Facilities Manager is a pivotal, hands‑on role responsible for the smooth, consistent and high‑quality running of the London office. Acting as the connective tissue across teams, this role ensures clarity, structure and efficiency in day‑to‑day operations. While it does not involve people management, it is a trusted role that works closely with senior leadership (particularly the Creative Director) and requires sound judgement, ownership and follow‑through. This role will suit an experienced office professional who enjoys organisation at a granular level, takes pride in precision, and is motivated by maintaining exceptionally high standards.
Key Responsibilities
- Office Operations & Facilities
- Oversee all aspects of daily office operations to ensure a professional, well‑run working environment
- Co‑ordinate and manage external contractors including cleaning, maintenance and ad hoc suppliers, ensuring quality delivery, cost control and accurate invoicing
- Act as the primary liaison with building and estate management, logging issues and seeing them through to resolution
- Oversee utilities, including timely and accurate submission of meter readings
- Maintain an office environment that supports productivity, focus and presentation
- Supplies, Budget & Administration
- Proactively manage office supplies, stationery and consumables in an organised and cost‑effective manner
- Own and manage the office budget, tracking expenditure, reconciling costs and submitting company card expenses accurately and on time
- Manage post, deliveries and courier logistics, ensuring reliability and continuity
- Product Stock Room & Asset Organisation
- Manage the office product stock room, ensuring it is consistently tidy, well‑organised and maintained to a high standard
- Implement and maintain clear logging procedures for all product movement, ensuring accuracy and accountability
- Health, Safety & Compliance
- Own and oversee all office health and safety practices, ensuring compliance with current regulations
- Maintain accurate records of any incidents or accidents
- Support risk assessments across office and storage areas in collaboration with HR and external advisors
- Support office inductions and health, safety and wellbeing onboarding
- IT & Systems Coordination
- Act as the primary internal point of contact with external IT support providers, coordinating requests and resolving issues efficiently
- Support the ongoing improvement of office systems and processes as the business evolves
- Culture & Continuous Improvement
- Contribute to developing systems, processes and ways of working that improve efficiency and organisation
- Reinforce a calm, disciplined and high‑standards office culture appropriate to a luxury‑led global beauty business
Skills & Experience
- Seasoned experience in an Office Manager or Office & Facilities Manager role
- Background in a fast‑paced environment, ideally within a luxury or premium sector (any industry)
- Proven experience managing budgets, suppliers and external contractors
- Strong working knowledge of office health and safety requirements
- Experience working closely with senior leadership
- Highly organised with exceptional attention to detail and follow‑through
- Confident communicator, comfortable operating across all levels
Personal Attributes
- Experienced, disciplined and highly structured
- Pedantic in the best sense — values order, consistency and precision
- Takes full ownership and accountability
- Commercially aware and cost‑conscious
- Genuinely enjoys organisation and maintaining high standards
- Dependable, discreet and professional
Office manager in City of London employer: Veblen International
Contact Detail:
Veblen International Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office manager in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Office Manager role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by researching the company culture and values. Since this role is all about maintaining high standards, be ready to share examples of how you've done that in previous positions. Show them you’re the perfect fit!
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, send a quick thank-you email to express your appreciation for the opportunity. It keeps you fresh in their minds and shows your enthusiasm for the role.
✨Tip Number 4
Apply through our website! We’ve got loads of resources to help you stand out, and applying directly shows your commitment. Plus, it’s a great way to get noticed by the hiring team right from the start.
We think you need these skills to ace Office manager in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous roles that align with office management and facilities coordination, showing us how you can bring value to our team.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you're passionate about this role and how your background fits perfectly with our company culture. Be genuine and let your personality come through!
Showcase Your Organisational Skills: Since this role is all about maintaining high standards and organisation, give us examples of how you've successfully managed office operations or projects in the past. We love seeing attention to detail!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our team!
How to prepare for a job interview at Veblen International
✨Know the Company Inside Out
Before your interview, do some digging into the company’s history, values, and recent projects. Understanding their brand and how they operate will not only impress the interviewers but also help you tailor your answers to align with their culture.
✨Showcase Your Organisational Skills
As an Office Manager, organisation is key. Prepare examples of how you've successfully managed office operations in the past. Be ready to discuss specific systems or processes you've implemented that improved efficiency and maintained high standards.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, like managing a budget or resolving a facilities issue. Think through potential scenarios beforehand and outline your thought process on how you would tackle them effectively.
✨Demonstrate Your Communication Style
Since this role involves liaising with various teams and senior leadership, be prepared to discuss your communication style. Share examples of how you've successfully collaborated with others and maintained professionalism in a fast-paced environment.