At a Glance
- Tasks: Support senior leaders by managing diaries, meetings, and sensitive correspondence.
- Company: Fast-paced luxury beauty and personal care organisation with a purpose-driven mission.
- Benefits: Part-time hours, flexible work-life balance, and a chance to make a real impact.
- Why this job: Join a trusted role where your contributions are valued and visible.
- Qualifications: Experience as an Executive Assistant in luxury or personal care sectors.
- Other info: Dynamic office environment in London with opportunities for professional growth.
The predicted salary is between 36000 - 60000 £ per year.
London | Office-based | Permanent | Part-time (4–5 hours per day, Monday to Friday)
We are recruiting for an experienced Executive Assistant to support senior leadership within a purpose led, fast-paced organisation operating in the luxury, beauty, and personal care product space. This is a high trust, high impact role suited to a proactive, organised, and discreet EA who is comfortable working at senior and Board level within a product-led environment. You will play a key role in enabling leadership to operate efficiently, managing complex priorities with confidence and professionalism.
The Role
- Managing complex diaries, meetings, and competing priorities
- Preparing agendas, papers, and minutes for Board and leadership meetings
- Handling sensitive correspondence and acting as a trusted gatekeeper
- Coordinating travel, itineraries, and expenses
- Supporting senior stakeholders with day-to-day administration
- Liaising confidently with internal teams, suppliers, and external partners
- Ensuring information is handled with the highest level of discretion
Depending on the role, there may also be involvement in:
- Office coordination and day-to-day operations
- Supporting company events, leadership off-sites, and internal meetings
- Assisting with reporting, documentation, and internal processes
About You
- Has proven experience as an Executive Assistant supporting senior leaders (CEO, Director-General, or equivalent)
- Has experience within luxury, beauty, or personal care product environments
- Is highly organised, calm under pressure, and able to manage multiple priorities
- Is confident handling confidential and sensitive information
- Communicates clearly and professionally at all levels
- Is comfortable working in an office-based role in London
- Is proactive, detail-oriented, and solutions-focused
Experience supporting Boards, taking minutes, and working in regulated or product led environments is highly desirable. This is an excellent opportunity to step into a trusted, part-time EA role within a growing, product-focused organisation where your impact will be highly visible.
Executive Assistant (Senior / Board-Level) in City of London employer: Veblen International
Contact Detail:
Veblen International Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (Senior / Board-Level) in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the luxury, beauty, and personal care sectors. We all know that sometimes it’s not just what you know, but who you know that can help you land that Executive Assistant role.
✨Tip Number 2
Prepare for those interviews by practising common EA scenarios. Think about how you’d manage complex diaries or handle sensitive correspondence. We want you to feel confident and ready to impress!
✨Tip Number 3
Showcase your organisational skills! During interviews, share examples of how you’ve successfully managed multiple priorities. We love hearing about your proactive approach and how you keep everything running smoothly.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. We’re excited to see how you can contribute to our fast-paced, purpose-led organisation.
We think you need these skills to ace Executive Assistant (Senior / Board-Level) in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Executive Assistant role. Highlight your experience in managing complex diaries and supporting senior leaders, as this is key for us.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our fast-paced environment and how your proactive nature will help support our leadership team.
Showcase Your Discretion: Since handling sensitive information is crucial, include examples of how you've managed confidential matters in previous roles. We want to see that you can be trusted with high-level correspondence.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Veblen International
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in a senior or board-level context. Familiarise yourself with managing complex diaries, preparing meeting agendas, and handling sensitive correspondence. This will help you demonstrate your expertise and confidence during the discussion.
✨Showcase Your Organisational Skills
Be ready to share specific examples of how you've successfully managed multiple priorities in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will highlight your ability to stay calm under pressure and keep everything running smoothly.
✨Communicate Professionally
Since this role involves liaising with senior stakeholders and external partners, practice clear and professional communication. Prepare to discuss how you've effectively communicated in past positions, especially when dealing with confidential information. This will show that you're trustworthy and capable of handling sensitive matters.
✨Research the Company Culture
Take some time to learn about the organisation's values and culture, especially in the luxury, beauty, and personal care sectors. Being able to align your answers with their mission will demonstrate your genuine interest in the role and help you connect with the interviewers on a deeper level.
