Recruitment Administrator in London

VCCP is the global challenger network for challenger brands. With more than 1,500 people across 13 offices in North America, EMEA and APAC, we challenge convention to deliver value for the world’s most ambitious organisations. We believe transformation happens when everything works together. That’s why we bring specialists from every discipline — strategy, AI, data, media, digital, experience, branding, creativity, production, PR, CX, CRM, employee engagement and beyond — into one fully integrated network.

The Recruitment Team’s ambition is to attract excellent, diverse talent and provide a best‑in‑class candidate experience from first approach through to life as a VCCP’er. The Recruitment Administrator role is central to helping us achieve that. You will support the team to ensure we collectively provide a candidate experience that is first class for all potential candidates, whilst building relationships with internal hiring managers to maintain our credibility as a trusted partner within the VCCP partnership.

Reporting to the Recruitment Partner, the Recruitment Administrator will be the go‑to person for scheduling interviews, working in our systems, advertising roles, managing our suppliers, and being the first point of contact for applications. We are the face of VCCP to candidates and external Recruitment partners, so confidence in communication (both written and verbal) is key. In line with the VCCP principles, we are always kind, understanding, and helpful. We use a soft, rather than a sales approach to recruitment.

We are an agile and collaborative team of 5, who work closely together on live vacancies, offering and encouraging recruitment ideas and solutions. On a day‑to‑day basis, we use different methods for sourcing candidates, such as LinkedIn headhunting, referrals, network partnerships, and liaising with external recruitment partners. This enables us to build a continuous pipeline and network with future talent whilst making the relevant recommendations for interviews.

Responsibilities

• Booking interviews for all candidates for the team quickly and efficiently - liaising with the internal hiring managers and booking meeting rooms.
• First point of contact for JoinUs emails - passing on relevant candidates to the team and managing candidate correspondence.
• Ensuring CVs are appropriately logged in Greenhouse (our ATS).
• Meet and greet for candidates if team members are unavailable.
• Assisting with VCCP’s entry‑level campaigns, such as The Table, The Den, and Ad School.
• Assisting with ad hoc projects for the team (and wider business), such as events and socials.
• Building collaborative working relationships with hiring and line managers in the business.
• Adhering to our SLAs of responding to candidates and emails within 24 hours, keeping feedback constructive and as positive as possible, even when they are unsuccessful.
• Managing external Recruitment Partner onboarding - sending ToB and updating the PSL.
• Ensuring attention to detail, so that all interviews are arranged in the correct format, and candidates are submitted to hiring/line managers in a consistent manner.
• Staying up to date with VCCP client wins and news, and filtering updates to the team.
• Keeping an eye on what’s going on in the industry for competitor agency news.
• Over time, there may be a requirement to help with sourcing candidates on LinkedIn - ensuring that VCCP is working towards reaching diversity and inclusion goals when recruiting.

Attitude

• An enthusiastic, highly collaborative person with a ‘lean in’ approach to their work.
• Can do attitude.
• Approachable and personable.
• A passion for recruitment and being part of someone’s journey into VCCP.
• A passion for all things creative and advertising.
• Resilience to keep going in a fast‑paced environment.
• Strives for excellence.
• Builds rapport and is able to quickly establish excellent working relationships.
• Team player.

Skills & Experience

• A team player who is approachable and accommodating.
• Highly organised and able to multitask and prioritise.
• Meticulous with file naming and archiving.
• Strong attention to detail.
• Working knowledge of G Suite would be an advantage (Google Drive, Sheets, Docs, Slides).
• Office experience in administration/PA/team assistant roles would be an advantage.
• Be commercially minded with an appetite for cost saving for the business.
• Integrity when dealing with sensitive and confidential data.
• Diplomacy, whilst being clear and confident.
• Experience using LinkedIn Recruiter or an ATS would be amazing, but not a necessity.

VCCP DE&I STATEMENT

We believe that DE&I is about creating a strong culture of inclusion within our agency, where everyone can thrive and be their authentic self. VCCP is an equal opportunity employer and does not discriminate on the basis of gender, age, disability, religion, belief, sexual orientation, marital status, or ethnicity. If you require any adjustments during the application or interview process, please let us know.

CRIMINAL RECORDS INFORMATION

As part of our onboarding process, you will be required to complete a Criminal Records Declaration regarding any unspent convictions. For roles in finance, HR, Legal, IT or senior management, we may be required to verify your declaration with a basic DBS check, as well as an Adverse Finance and ID check.