Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Provide high-level support to executives and manage daily operations.
- Company: Dynamic agency focused on innovation and teamwork.
- Benefits: Competitive salary, flexible hours, and opportunities for growth.
- Why this job: Be the backbone of the agency and drive impactful initiatives.
- Qualifications: Experience in administration and strong organisational skills.
- Other info: Fast-paced environment with a focus on collaboration and creativity.
The predicted salary is between 36000 - 60000 ÂŁ per year.
Executive Assistant to Founding Partner + two C Suite
Contract: 12-month Maternity Cover
Start Date: March 2026
THE ROLE
We are looking for an ambitious and highly organised individual who is articulate, curious, proactive and thrives in a fastâpaced environment across a range of projects.
Whilst the successful candidate needs to be a natural selfâstarter, it is also important that they can work as part of a team across a range of disciplines.
We are seeking a highly experienced and professional Executive Assistant to provide seamless, highâlevel support to one of our Founding Partners and two CSO\âs.
This role is far more than just diary management; you will be a true representative of the leadership team, a trusted sounding board, and integral to their collective success. Proâactivity and anticipation are key; you must be two steps ahead at all times. You will be privy to highly confidential information, so complete discretion is nonânegotiable.
DUTIES AND RESPONSIBILITIES
Executive Support
- Extensive and complex diary management for three executives, monitoring heavily fluctuating schedules and acting as a robust gatekeeper for their time.
- Proactively managing multiple inboxes, flagging urgent items and actioning emails on the executives\â behalf, adapting to their individual tones of voice.
- Acting as a \âsounding board\â for the leadership team; being invited to share opinions on new work, articles, and personnel issues, and not being afraid to give an honest opinion.
- Seamless preparation for all internal and external meetings: booking rooms, preparing preâreads, coordinating presentations, and ensuring all tech is in place.
- Preparing and editing correspondence, presentations (PowerPoint/Google Slides), and other documents with flair and immaculate attention to detail.
- Booking extensive and complex international travel, managing itineraries, visas, and accommodation.
- Accurate and timely completion of timesheets and expenses for all three executives.
Client & Agency Stewardship
- Significant involvement in senior client relationship management, acting as a key point of contact for clients and their PAs.
- Coordinating and managing invitation lists for highâprofile client events, dinners, and entertainment.
- Attending key client entertainment events as a representative of the leadership team and VCCP.
Project Management
- Leading on adâhoc agency projects and initiatives, such as managing client entertainment, supporting charity partnerships, or driving internal events.
Personal Support
- Liaising closely with the executives\â families to coordinate personal appointments and holidays, ensuring no clashes with business commitments.
- Handling occasional personal administration and errands as required.
ROLE SPECIFIC SKILLS REQUIRED
- 5+ years of experience as an EA at a CâSuite or Partner level, ideally supporting multiple senior stakeholders concurrently.
- Exceptional diary, inbox, and timeâmanagement skills.
- Exceptional grammar, communication skills (both written and verbal), and immaculate attention to detail.
- Complete discretion and experience handling highly confidential information.
- Advanced knowledge of Google Workspace (Gmail, GâSuite) and Microsoft Office (Word, PowerPoint, Excel).
- Ability to navigate both PC and Mac.
- Previous experience within an advertising agency or similar fastâpaced creative environment is highly desirable.
ABOUT YOU
The ideal candidate will be a proactive, autonomous, and forwardâthinking EA who can anticipate needs and solve problems before they arise. You must be able to expertly manage the conflicting priorities of three senior executives with a calm and unflappable composure.
Given the nature of our agency, the candidate must be unprecious, willing to roll up their sleeves, and maintain a good sense of humour whilst doing so.
- A passion for all things creative and advertising.
- Resilience to keep going in a fastâpaced environment.
- Thrive on working in a highâenergy, fastâpaced environment, where no two days are the same.
- Be proactive with a canâdo attitude â be eager to get your sleeves rolled up and learn.
- Strive for excellence â be proud of your work and have meticulous attention to detail.
- Friendly and approachable.
- Build rapport and be able to quickly establish excellent working relationships.
- Live and breathe the agencyâs values.
- Team player.
VCCP DE&I STATEMENT
We believe that DE&I is about creating a strong culture of inclusion within our agency, where everyone can thrive and be their authentic self. VCCP is an equal opportunity employer and does not discriminate on the basis of gender, age, disability, religion, belief, sexual orientation, marital status, or ethnicity. If you require any adjustments during the application or interview process, please let us know via joinus@vccp.com.
CRIMINAL RECORDS INFORMATION
As part of our onboarding process, you will be required to complete a Criminal Records Declaration regarding any unspent convictions. For roles in finance, HR, Legal, IT or senior management, we may be required to verify your declaration with a basic DBS check, as well as an Adverse Finance and ID check.
#J-18808-Ljbffr
Executive Assistant employer: VCCP
Contact Detail:
VCCP Recruiting Team
StudySmarter Expert Advice đ¤Ť
We think this is how you could land Executive Assistant
â¨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
â¨Tip Number 2
Prepare for interviews by researching the company and its culture. We want to show that weâre not just a fit for the role, but also for the team. Tailor your responses to highlight how your skills align with their needs.
â¨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. This will help us articulate our experience and demonstrate our strategic mindset effectively.
â¨Tip Number 4
Donât forget to follow up after interviews! A quick thank-you email can go a long way in keeping us top of mind. Plus, it shows our enthusiasm for the role and appreciation for the opportunity.
We think you need these skills to ace Executive Assistant
Some tips for your application đŤĄ
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight relevant experience and skills that align with the job description, like strategic thinking and operational management. We want to see how you can support our Executives effectively!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how your background aligns with our needs. Be sure to mention your proactive approach and any specific examples of your past successes.
Showcase Your Communication Skills: As an EA, communication is key! In your application, demonstrate your ability to convey information clearly and concisely. Whether it's through your writing style or how you present your experiences, we want to see your communication prowess.
Apply Through Our Website: We encourage you to apply directly through our website. Itâs the best way for us to receive your application and ensures youâre considered for the role. Plus, it shows us youâre keen on joining the StudySmarter team!
How to prepare for a job interview at VCCP
â¨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant and Operations Manager. Familiarise yourself with the key tasks mentioned in the job description, like supporting the Director of Operations and managing day-to-day functions. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
â¨Showcase Your Strategic Mindset
During the interview, be prepared to discuss how you've previously contributed to strategic initiatives. Think of examples where you've helped inform decisions or rolled out important projects. This will highlight your ability to think critically and act proactively, which is essential for this position.
â¨Demonstrate Your Communication Skills
As an EA, you'll need to manage internal communications effectively. Be ready to share examples of how you've successfully communicated with different teams or stakeholders in the past. This could include managing onboarding processes or planning events, so think of specific instances that showcase your skills.
â¨Ask Insightful Questions
At the end of the interview, donât shy away from asking questions. Inquire about the agency's current challenges or upcoming initiatives. This not only shows your interest but also gives you a chance to demonstrate your strategic thinking and how you can contribute to overcoming those challenges.
