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For Companies At a Glance
- Tasks: Support executives, manage operations, and drive strategic initiatives in a dynamic agency environment.
- Company: Join a vibrant agency that values inclusion and innovation.
- Benefits: Competitive salary, inclusive culture, and opportunities for personal growth.
- Why this job: Be the backbone of the agency, making impactful contributions to key projects and initiatives.
- Qualifications: Experience in executive support and strong organisational skills are essential.
- Other info: Exciting career development opportunities in a supportive and collaborative atmosphere.
The predicted salary is between 36000 - 60000 £ per year.
EA and Operations Manager
Job Summary
The EA and Ops Manager provides high-level executive assistance to our Executives while managing the day-to-day administrative and operational functions of the agency. Working closely with the Director of Operations, this role requires an experienced and efficient individual who has a strategic mindset and is able to support the Director of Operations, helping to inform and help the Exec Board roll-out vital business decisions and initiatives. This is a hands-on, proactive role that acts as the \”agency ear to the ground,\” supporting everything from agency planning, management of business critical work, employee onboarding, internal communications and event planning. The role is integral to ensuring the smooth and efficient running of the agency.
Key Responsibilities
Executive & Senior Leadership Support:
- Provide full EA support to 3 Managing Partners, including diary management, prioritisation, and email support.
- Act as a sounding board and agency \”ear to the ground\” for senior leaders and junior staff.
- Support in prepping for all major moments, including company meetings, financial reviews, and major client meetings.
Strategic Planning:
- Work with the Director of Ops to develop and support key strategic initiatives on the running of the agency.
- Serve as a project manager for the annual business plan, breaking down objectives and driving collaborative delivery across the agency.
- Support planning and strategic initiatives for three business areas – working closely with Managing Partners to deliver
- Feed into and help create presentations and action plans for all executive and agency-wide meetings.
People & Culture:
- Design and lead the settling-in process for all new hires, coordinating introductions and IT/HR setups.
- Support the annual \”Table Programme\” recruitment, from reviewing submissions to onboarding new recruits.
- Arrange and manage all staff events and programs.
- Champion the DE&I, Sustainability, and Wellbeing agenda
Systems Management:
- Act as the primary point of contact for the Finance and Global Ops team, helping to navigate any issues.
- Partner with the Head of Strategy & Innovation to identify, test, and roll out new tools and technology.
Clients & Awards
- Run agency awards programme – includes working with client leads to identify worthy work, briefing creative and design and submitting
- Client survey lead
Please note, we try to respond to as many applications as possible but, if you do not hear from us within two weeks of submitting your application, please assume we are unable to proceed with your application for this specific role.
VCCP DE&I STATEMENT
We believe that DE&I is about creating a strong culture of inclusion within our agency, where everyone can thrive and be their authentic self. VCCP is an equal opportunity employer and does not discriminate on the basis of gender, age, disability, religion, belief, sexual orientation, marital status, or ethnicity. If you require any adjustments during the application or interview process, please let us know via joinus@vccp.com.
CRIMINAL RECORDS INFORMATION
As part of our onboarding process, you will be required to complete a Criminal Records Declaration regarding any unspent convictions. For roles in finance, HR, Legal, IT or senior management, we may be required to verify your declaration with a basic DBS check, as well as an Adverse Finance and ID check.
Executive Assistant employer: VCCP
Contact Detail:
VCCP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the company, understand their culture, and think about how your skills align with their needs. Practise common interview questions and be ready to showcase your strategic mindset and proactive approach.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’re the perfect fit!
✨Tip Number 4
Apply through our website! We love seeing applications come directly from candidates who are excited about joining us. It makes it easier for us to track and consider your application, so don’t miss out on that opportunity!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in diary management, strategic planning, and supporting senior leadership. We want to see how your skills align with what we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Share specific examples of how you've supported executives and managed operations in the past. Let us know why you’re excited about joining our team!
Showcase Your People Skills: As an EA, you'll be the go-to person for many. Make sure to highlight your people skills in your application. Talk about your experience with onboarding new hires, managing staff events, and fostering a positive workplace culture. We love a team player!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy and ensures your application goes directly to us. Don’t miss out on the opportunity to join our amazing team!
How to prepare for a job interview at VCCP
✨Know Your Executives
Before the interview, take some time to research the executives you'll be supporting. Understand their roles, priorities, and any recent initiatives they've been involved in. This will help you tailor your responses and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
As an Executive Assistant, organisation is key. Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously. Highlight any tools or systems you use to stay organised, as this will demonstrate your proactive approach to managing responsibilities.
✨Prepare for Strategic Discussions
Since this role involves strategic planning, brush up on relevant business concepts and frameworks. Be ready to discuss how you would support the Director of Operations in developing and executing strategic initiatives. This shows that you’re not just a support role but a strategic partner.
✨Emphasise People Skills
This position requires strong interpersonal skills, so be ready to share examples of how you've successfully onboarded new employees or facilitated team events. Discuss your approach to fostering a positive workplace culture, as this aligns with the agency's focus on DE&I and employee wellbeing.
