Accounts Payable Coordinator in London

VCCP is the global challenger network for challenger brands. With more than 1,500 people across 13 offices in North America, EMEA and APAC, we challenge convention to deliver value for the world’s most ambitious organisations. We believe transformation happens when everything works together. That’s why we bring specialists from every discipline into one fully integrated network. We were founded on the principles of simplicity, collaboration and un-preciousness, and we’ve grown by staying true to them. Today, our clients include some of the world’s most recognisable and progressive brands.

THE ROLE:

As an Accounts Payable Coordinator, you will be a key member of a dynamic team, working closely with four Accounts Payable Coordinators and one Accounts Payable Specialist and reporting to an Accounts Payable Supervisor. You will help manage the payable ledger for 13 UK operating companies, playing a crucial role in supplier management, invoice processing, payments, and supporting the wider business with finance-related queries. In this role, you will take full responsibility for registering and posting purchase invoices, managing supplier relationships, compiling weekly payment runs, and ensuring accuracy and compliance throughout the accounts payable process.

KEY RESPONSIBILITIES:

• Invoice Management: Register and process a high volume of purchase invoices for approval using our finance system.
• Supplier Payments: Post approved supplier invoices and ensure suppliers are paid accurately and on time, adhering to company payment terms.
• Supplier Relations: Serve as the main point of contact for supplier queries via email, resolving issues promptly and professionally.
• Compliance: Ensure that all invoices are authorised in line with company policies and maintain accurate supplier account information.
• Payment Runs: Prepare and compile weekly payment runs, as well as ad hoc payments, for approval and processing.
• Supplier Maintenance: Handle supplier setups and amendments, keeping supplier details up to date in the finance system.
• Reporting: Assist with the preparation of weekly and monthly financial reports as directed by the Head of Purchase Ledger.
• Team Support: Provide coverage and support to other members of the Purchase Ledger team when required, ensuring smooth operations across the department.
• General Ledger Management: Oversee all additional tasks related to purchase ledger management, maintaining accuracy and efficiency in all processes.

SKILLS & EXPERIENCE:

• Minimum 6 months experience in Purchase Ledger.
• PC literate, including good knowledge of Google Suite, Microsoft Office (Excel & Word).
• The Accounts Payable Coordinator will be required to interact with all VCCP staff and therefore needs to be confident in dealing with people from all disciplines and have a pleasant and friendly manner as well as having a good sense of humour.
• Must be proactive with their responsibilities and possess a can-do attitude.
• You must take real pride in your work and have a strong sense of ownership.
• Well organised but with the ability to be flexible and respond to changing deadlines and requests.
• Not afraid to ask for help when it’s needed.
• The ideal candidate will be keen to progress within a finance function and may be part qualified AAT, ACCA or CIMA.