Associate, People and Experience Team ( Junior )

Our EMEA People & Experience team is breaking the mould of a "traditional HR team" by taking a high‑touch, empathetic approach to everything we do – from daily admin tasks to the highest level strategic planning. We aim to do it all with empathy, professionalism, patience, a little humour, and a lot of kindness, with the employee experience at its core.

HERE'S WHERE YOU COME IN

• Handle PET administrative tasks with 100 % database accuracy within our systems such as HiBob, Moore Payroll, ClickUp, Greenhouse, etc.
• Responsible for all paperwork such as employee contracts, reference letters, promotion letters, leaver letters, etc.
• Be an experience ambassador for the full employee lifecycle, from onboarding through to off‑boarding and everything in between.
• Provide speedy and efficient responses to all day‑to‑day / first‑line people queries from employees.
• Be our data champion, pulling reports for the People team, managers as appropriate and being able to assess general themes, insights and more.
• Support the People Operations team with systems and administrative support.
• Partner with our Finance team to prepare the monthly payroll inputs and process PET related invoices.
• Provide administrative support for employee relations issues as required, including note‑taking, letter drafting, etc.
• Create and own reports for tracking absence and holidays.

QUALIFICATIONS & QUALITIES

• Detail‑oriented with excellent organisational, prioritisation, and multitasking skills.
• Adept and comfortable working through frequent change in a dynamic, fast‑paced environment.
• A team player with a positive attitude and strong interpersonal and communication skills.
• Handle data with confidentiality, discretion and integrity.
• Proficient in written and spoken English; additional languages or experience in European countries is a plus.
• Ability to be proactive, solution‑oriented and use your own initiative.
• Be task‑oriented and a brilliant doer who loves to get going while ticking the right boxes in their to‑do list.
• Have a keen interest in building and maintaining world‑class employee experiences, with a focus on high performance, reward & wellbeing.
• Learn, embrace and champion the Vayner Culture.
• Prior work experience in a media/creative agency or a start‑up (internships included) is a plus but not required.
• Proficient in G‑Suite (Gmail, Calendars, Shared Drive, Docs, Sheet, etc.) & Microsoft Office (Word, Excel, PowerPoint, etc.).

BENEFITS

• Unlimited Holiday + 1 Day Birthday Leave.
• YuLife (online discount platform).
• Enhanced Parental Leave.
• Unlimited Coaching sessions, which can be private and team class sessions.
• Cycle to work scheme.
• Employee Assistance Program (Financial, Mental and Physical Wellbeing).
• Cash Plan with Medicash – Level 1 cover; option to add partner; 4 children can be added for free.
• Virtual GP, Skinvision, 24/7 Health and Stress Helplines, Discounted Gym, Medicash Extras.
• Life Assurance.
• Income Protection.
• Group Personal Pension.

ADDITIONAL INFO

We believe 100 % that brands can be built on digital platforms and part of our model is built bottom up, flipping the traditional advertising model and process on its head. Candidates must be authorised to work in the UK.

Equal Opportunity Employer VaynerMedia is an Equal Opportunity Employer. This means that VaynerMedia provides equal employment opportunities to all staff members and job applicants without regard to gender, pregnancy, marital or civil partnership status, gender reassignment, race, disability, sexual orientation, religious belief, part‑time or fixed‑term employment, age or any other legally protected class.