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For Companies At a Glance
- Tasks: Keep the company running smoothly with admin, operations, and customer coordination.
- Company: Join a dynamic startup with a high-energy team culture.
- Benefits: Hybrid work model, competitive salary, and opportunities for growth.
- Why this job: Be the go-to person who makes things happen in a fast-paced environment.
- Qualifications: Strong organisational skills and experience in admin or operations roles.
- Other info: Perfect for those who thrive on variety and adaptability.
The predicted salary is between 36000 - 60000 £ per year.
About the Role
We are looking for an Executive & Operations Assistant who can keep the company running smoothly as we scale. This is a hybrid role combining admin, operations, scheduling, and customer coordination, ideal for someone who loves variety, solves problems quickly, and thrives in a small, high-energy team.
What You’ll Own
- Manage calendars, emails, and day-to-day communication for the leadership team.
- Coordinate surveys, installation schedules, and customer updates.
- Keep our CRM, project pipeline, and documentation organised and up to date.
- Prepare reports, proposals, and internal documents.
- Support compliance tasks (MCS, DNO applications, warranties, job packs).
- Liaise with suppliers, track stock, and assist with procurement.
- Handle general office admin and ensure nothing falls through the cracks.
- Step into new responsibilities as the company grows - operations, HR, onboarding, or process improvement.
What You Bring
- Strong organisational and multitasking skills.
- Experience in admin, operations, or EA roles (construction/renewables a bonus).
- Confident communicator with customers, suppliers, and internal teams.
- Comfortable with digital tools: CRM systems, spreadsheets, scheduling platforms.
- A proactive mindset - you see problems early and fix them fast.
- Ability to work independently and prioritise in a fast-moving environment.
The Startup Fit
You enjoy variety and don’t need rigid structure. You like being the person who makes things happen. You’re adaptable, reliable, and thrive in a small, ambitious team.
Executive & Operations Assistant in Leeds employer: Vaults Consulting Ltd
Contact Detail:
Vaults Consulting Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive & Operations Assistant in Leeds
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Show off your skills! If you’ve got a portfolio or examples of your work, bring them along to interviews. It’s a great way to demonstrate your organisational and multitasking abilities.
✨Tip Number 3
Be proactive during the interview! Ask insightful questions about the company’s operations and how you can contribute. This shows you’re already thinking about how to make things happen.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are keen to join our high-energy team!
We think you need these skills to ace Executive & Operations Assistant in Leeds
Some tips for your application 🫡
Show Off Your Organisational Skills: Make sure to highlight your organisational and multitasking abilities in your application. We want to see how you can juggle multiple tasks and keep everything running smoothly, just like you'll be doing in this role!
Tailor Your Experience: When you're writing your application, tailor it to reflect your experience in admin or operations roles. If you've worked in construction or renewables, definitely mention that – it’s a bonus for us!
Be Proactive: We love a proactive mindset! In your application, share examples of how you've spotted problems early and taken the initiative to fix them. This will show us that you’re the kind of person who makes things happen.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team.
How to prepare for a job interview at Vaults Consulting Ltd
✨Show Off Your Organisational Skills
As an Executive & Operations Assistant, your ability to juggle multiple tasks is key. Prepare examples from your past experiences where you successfully managed calendars, emails, or projects. This will demonstrate your organisational prowess and how you can keep things running smoothly.
✨Be Ready to Problem-Solve
This role requires a proactive mindset, so be prepared to discuss how you've tackled challenges in previous positions. Think of specific instances where you identified a problem early and implemented a solution quickly. This will show that you can think on your feet and adapt to changing situations.
✨Familiarise Yourself with Digital Tools
Since the job involves using CRM systems and scheduling platforms, brush up on these tools before the interview. If you have experience with specific software, mention it! This shows you're tech-savvy and ready to hit the ground running.
✨Emphasise Your Communication Skills
You'll be liaising with customers, suppliers, and internal teams, so strong communication is essential. Prepare to share examples of how you've effectively communicated in past roles, whether through emails, reports, or face-to-face interactions. This will highlight your confidence and ability to connect with others.
