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For Companies At a Glance
- Tasks: Support the CEO, manage schedules, and lead a team of administrators.
- Company: Family-run solar installation company focused on renewable energy.
- Benefits: Competitive salary, flexible working, and career development opportunities.
- Why this job: Join a close-knit team and make a positive environmental impact.
- Qualifications: Experience as an Executive Assistant and strong organisational skills.
- Other info: Opportunity to work closely with senior leadership and shape your own team.
The predicted salary is between 30000 - 40000 £ per year.
About Us
We are a family-run solar installation company dedicated to helping homes and businesses transition to clean, renewable energy. Built on trust, quality workmanship, and a personal approach, we pride ourselves on strong relationships and a commitment to doing things the right way.
Role Overview
We are looking for a highly organised, proactive, and discreet Executive Assistant to support our CEO. This is a pivotal role within the business, acting as a trusted partner to the CEO and helping to ensure the smooth running of daily operations. In addition to executive support, you will take ownership of building, training, and managing a team of administrators, helping to scale our operations as the business grows.
Key Responsibilities
- Manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements
- Act as the first point of contact on behalf of the CEO, screening calls, emails, and enquiries
- Prepare reports, presentations, and briefing documents
- Coordinate internal and external meetings, including agendas and follow-ups
- Assist with project coordination and tracking key business initiatives
- Handle confidential information with discretion and professionalism
- Support communication between the CEO and internal teams, suppliers, and partners
- Organise company events, team meetings, and off-site activities
- Assist with basic financial and administrative tasks as required
- Proactively identify ways to improve efficiency and support business operations
Team Leadership & Administration Management:
- Recruit, onboard, and train a team of administrative staff
- Set clear objectives, processes, and performance standards for the admin team
- Manage day-to-day workloads and ensure tasks are completed efficiently and accurately
- Monitor performance and provide ongoing coaching and development
- Implement and improve administrative systems and workflows to support business growth
- Act as a key link between the CEO and the administrative team
Requirements
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar role
- Experience managing, training, or mentoring staff (or strong potential to step into a leadership role)
- Exceptional organisational and time-management skills
- Strong written and verbal communication abilities
- High level of discretion and professionalism
- Ability to multitask and prioritise effectively in a fast-paced environment
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- A proactive, problem-solving mindset with strong attention to detail
- Comfortable working closely with senior leadership in a small business setting
What We Offer
- Competitive salary (dependent on experience)
- Flexible working arrangements (where applicable)
- A supportive, close-knit, family-run team environment
- Opportunity to work directly with the CEO and gain insight into all areas of the business
- Leadership responsibility with scope to build and shape your own team
- Career development opportunities as the company grows
- The chance to contribute to a business making a positive environmental impact
Executive Assistant in Harrogate employer: Vaults Consulting Ltd
Contact Detail:
Vaults Consulting Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Harrogate
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect with potential colleagues. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with yours. This will help you show that you're not just a fit for the role, but also for the team.
✨Tip Number 3
Practice your pitch! Be ready to explain why you're the perfect Executive Assistant for the CEO. Highlight your organisational skills and experience in managing teams, as well as your proactive approach to problem-solving.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in joining our family-run team dedicated to making a positive impact.
We think you need these skills to ace Executive Assistant in Harrogate
Some tips for your application 🫡
Show Your Organisational Skills: As an Executive Assistant, being organised is key! Make sure your application highlights your ability to manage calendars, schedule meetings, and keep everything running smoothly. We want to see how you can bring that skill to our team!
Tailor Your Application: Don’t just send a generic CV and cover letter. Take the time to tailor your application to our company and the role. Mention how your experience aligns with our values of trust and quality workmanship. We love seeing candidates who take the extra step!
Highlight Your Communication Skills: Since you'll be the first point of contact for our CEO, strong communication skills are a must. Use your application to showcase your written and verbal abilities. Share examples of how you've effectively communicated in previous roles!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures it gets into the right hands. Plus, it shows us you're keen on joining our family-run team!
How to prepare for a job interview at Vaults Consulting Ltd
✨Know the Company Inside Out
Before your interview, take some time to research the solar installation company thoroughly. Understand their mission, values, and recent projects. This will not only help you answer questions more effectively but also show your genuine interest in their work.
✨Showcase Your Organisational Skills
As an Executive Assistant, being organised is key. Prepare examples of how you've managed calendars, scheduled meetings, or coordinated events in the past. Be ready to discuss specific tools or methods you use to stay on top of tasks and deadlines.
✨Demonstrate Discretion and Professionalism
Since you'll be handling confidential information, it's crucial to convey your ability to maintain discretion. Share experiences where you've dealt with sensitive information and how you ensured professionalism in those situations.
✨Prepare for Team Leadership Questions
Given the role involves managing a team of administrators, be prepared to discuss your leadership style. Think about times you've trained or mentored others, and be ready to share your approach to setting objectives and monitoring performance.