Executive and Office Assistant in Cheshire, Warrington

Salary: £30177 per annum

Hours: Monday to Friday 09:00 to 17:00 - 35 hours per week

Location: Hybrid role - Birchwood & Remote

Who we are

Vaultex are the UKs leading cash processing company, with sites nationwide. When you join us, you are supporting businesses to run securely and more efficiently, and ensuring continued access to cash for the millions of people that depend on it.

Job purpose

To provide executive, administrative and office support to ensure the daily running of the Executive team and the office environment. This includes coordinating meetings, preparing documentation and managing diaries and visitors. This role is responsible for liaising with internal and external contacts and managing general office administration, supplies and onsite requirements.

Main responsibilities

• Provide full executive and administrative support to the executive team, including diary management, meeting coordination and travel arrangements.
• Prepare meeting agendas, take minutes and distribute relevant documents and follow-up actions.
• Manage emails and phone enquiries in a timely manner.
• Maintain filing, records, confidential information and documentation.
• Liaise with internal teams and external contacts, suppliers and visitors.
• Support the coordination of onsite requirements including ordering supplies, booking meeting rooms and arranging catering or visitor needs.
• Assist with the preparations of presentations, documents and reports as required.
• Process purchase orders, invoices and expenses in line with company procedures and in a timely manner.
• Monitor office equipment, facilities and general workplace requirements, escalating any issues where appropriate.
• Support compliance with company policies, procedures, H&S requirements and visitor requirements.
• Provide general business support on day-to-day tasks, ensuring smooth running of business and office operations.
• Keep up to date with industry, governance and internal change.

Knowledge, skills and experience required

• Strong admin and organisation skills, with experience supporting senior leaders.
• Excellent communication skills, with the ability to liaise confidently at all levels.
• Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook) and experience preparing documents and presentations.
• Ability to understand and interpret data.
• Ability to prioritise and manage multiple tasks and work independently.
• Customer focused with a professional phone manner and written communication style.
• Demonstrates a positive approach, flexibility, and willingness to support a wide range of business and admin tasks.
• Understanding of general office procedures, ordering processes, finance administration (e.g. invoices, purchase orders) and compliance requirements including H&S.

What we offer you

• A generous company pension auto-enrolled 4% employee 10% employer.
• Competitive holiday allowance of 21 days with an option to purchase additional holidays each year.
• Group life assurance 4 x salary.
• Group income protection.
• VaulteXtra discounts on retailers, cycle to work, childcare vouchers, gym membership, cash back on purchase, eye tests and many more.
• Employee Assistance Programme a free service should our employees require professional and impartial advice for legal advice and counselling.
• Robust Learning and Development team and opportunities for career progression.
• Performance based yearly bonus.
• One day paid volunteering opportunity each year.
• Mentorship programmes.
• Access to Peppy - a digital health platform providing support for healthcare in menopause, fertility, men's and women's health.
• Access to Aviva Digicare+ for annual health checks, nutritional consultations, mental health support, bereavement support and more.
• Access to Zurich's Virtual GP service.
• Charles Cameron - free access to independent mortgage advice.

Our culture

Vaultex acknowledges every person's right to feel valued, respected, and fairly rewarded for what they do. We foster a collaborative environment where everyone is encouraged to share their views and shape Vaultex's future. We are proud to demonstrate our commitment to transparency and progress as a Work180 endorsed employer. We are committed to building a diverse, inclusive and authentic workplace where everyone is supported to be their best.

If you require any reasonable adjustments throughout the recruitment process, please let us know. Upon submitting your application via the Workday link, you will receive an email notifying you of the outcome of your application when this has been reviewed. For successful candidates, the next stage will be a phone interview with the Vaultex recruitment team. If you would like to check the status of your application, please contact a member of the recruitment team.

Due to the secure nature of our business, all successful candidates will need to provide a five-year traceable work history (satisfactory employment references or evidence to explain employment gaps) and complete a criminal record and credit background check.