HR Systems Manager

Who we are
Vaultex are the UK’s leading cash processing company, with sites nationwide. When you join us, you are supporting businesses to run securely and more efficiently, and ensuring continued access to cash for the millions of people that depend on it.

Hours: Monday to Friday 09:00 - 17:00 - 35 hours per week

Location: Hybrid role - mix of remote and office based working. 104 Dalton Ave, Birchwood, Warrington, WA3 6YF

Grade: CM40

9 months maternity cover

Job Purpose
This role is responsible for ensuring the effective operation, governance, and continuous improvement of HR systems, reward processes, and people data analytics. Managing and overseeing the HR & Payroll and Reward & Recognition systems, the HR Systems & Data Manager will realise the current and future benefits of the system, identify change management opportunities, training needs, as well as supporting upgrades and new functionality, identifying opportunities to streamline the system to benefit the business. Additionally, this role will ensure accurate data and MI is provided when necessary to the business alongside the management of the annual pay and bonus cycles.

Main Responsibilities

• Plan and execute system enhancements and upgrades, actively managing the HR systems plan and roadmap factoring in other business activity and deadlines.
• Lead and coordinate the annual pay and bonus calibration process, ensuring alignment with budget, accuracy of data, and correct processing within Workday.
• Oversee system governance activities including audits, risk reviews, and procurement requirements.
• Maintain regular communication with external system partners.
• Ensure accuracy and completeness of people data in Workday, building and maintaining reports to support organisational design and strategic initiatives.
• Provide monthly MI packs and ensure data is delivered accurately and on schedule when requested.
• Respond to and complete Subject Access Requests (SARs) in accordance with GDPR requirements.
• Actively participate in HR and organisational projects, supporting change initiatives and transformation activity.
• Enhance diversity and inclusion through HR systems by promoting data completeness, enabling inclusive processes, and improving accessibility.
• Provide ongoing advice and support to ensure that levels of knowledge, competence and confidence within the HR teams are continually developed and enhanced.
• Be proactive in the development and improvement of HR process and systems by working with Payroll.
• Provide continual simplification of processes and enhance technical capability within HR through automation and increased efficiencies.
• Responsibility for system data integrity and ensure accuracy and alignment of HR data through regular and scheduled data cleanse activities.

Knowledge, Skills and Experience Needed for the Job

• Strong experience working with HRIS platforms, ideally Workday.
• Report building knowledge/understanding.
• Understanding of workflows and the basis of this within HR System.
• Data production and reporting.
• High level of Microsoft Excel experience.
• High level of data literacy with experience producing and interpreting HR analytics and MI reports.
• Knowledge of GDPR.
• Understanding of reward cycles and processes.

What we offer you
We are a Living Wage employer with Investors in People Platinum status, and as such have a great range of benefits:

• A generous company pension – auto-enrolled 4% employee 10% employer.
• Competitive holiday allowance with an option to purchase additional holidays (varies by grade).
• Group life assurance 4 x salary.
• Group income protection.
• VaulteXtra discounts on retailers, cycle to work, childcare vouchers, gym membership, cash back on purchase, eye tests and many more.
• Employee Assistance Programme – a free service should our employees require professional and impartial advice for legal advice and counselling.
• Robust Learning and Development team and opportunities for career progression.
• Performance based yearly bonus (grade dependant).
• One day paid volunteering opportunity each year.
• Mentorship programmes.
• Access to Peppy - a digital health platform providing support for healthcare in menopause, fertility, men’s and women’s health.
• Access to Aviva Digicare+ for annual health checks, nutritional consultations, mental health support, bereavement support and more.
• Access to Zurich’s Virtual GP service.
• Charles Cameron - free access to independent mortgage advice.

Our culture
Vaultex acknowledges every person’s right to feel valued, respected, and fairly rewarded for what they do. We foster a collaborative environment where everyone is encouraged to share their views and shape Vaultex’s future. We are proud to demonstrate our commitment to transparency and progress as a Work180 endorsed employer. We are committed to building a diverse, inclusive and authentic workplace where everyone is supported to be their best.

Continue the conversation
Vaultex UK Ltd is an equal opportunities employer and welcomes applications from all members of the community. We strongly encourage applications from those with disabilities, are culturally & linguistically diverse, are veterans and identify as LGBTQIA+. We value your lived experience and knowledge. If you require any reasonable adjustments throughout the recruitment process, please let us know.

Upon submitting your application via the Workday link, you will receive an email notifying you of the outcome of your application when this has been reviewed. For successful candidates, the next stage will be a phone interview with the Vaultex recruitment team. If you would like to check the status of your application, please contact a member of the recruitment team.

Due to the secure nature of our business, all successful candidates will need to provide a five-year traceable work history (satisfactory employment references or evidence to explain employment gaps) and complete a criminal record and credit background check. We look forward to hearing from you!

Vaultex champion a workplace where diverse backgrounds and perspectives are not just welcomed but deeply valued. We invest heavily in our people and their families, offering a range of competitive benefits designed to support physical, emotional, and financial well-being. From career development opportunities to enhanced workplace facilities, our goal is to ensure every teammate feels supported, respected, and empowered to thrive. We strive to positively impact the communities we operate in. Our focus on employability and social mobility has helped equip thousands of young and disadvantaged people with skills, equipment, or resources that enhance their future prospects.