At a Glance
- Tasks: Support property and asset management teams with administrative and organisational tasks.
- Company: Leading real estate investment firm focused on sustainable commercial properties.
- Benefits: 25 days leave, pension contributions, hybrid work, and career development opportunities.
- Other info: Dynamic role with excellent career growth and social events throughout the year.
- Why this job: Join a collaborative team and contribute to exciting ESG initiatives in real estate.
- Qualifications: Experience in property or real estate, strong organisational skills, and proficiency in MS Office.
The predicted salary is between 28800 - 43200 £ per year.
Our client is a leading real estate investment and asset management business specialising in modern, sustainable, commercial property. They are growing rapidly and expanding their portfolio across the UK and Europe, creating an exciting opportunity for an Estates Administrator to play a key role in supporting property and asset management functions.
This is a chance to join a collaborative, entrepreneurial and supportive team environment where you will gain exposure to high-profile portfolios, ESG initiatives, and industry specialists. The role offers scope for career development into while contributing directly to the long-term success of a respected and forward-thinking business.
The Role
The Estates Administrator will provide proactive administrative and organisational support to the property and asset management teams. Reporting to the Property Management Director, the role will cover both single-let and multi-let assets and involve close collaboration with external consultants and internal specialists.
The focus is on ensuring smooth day-to-day management, seamless onboarding of new assets, and accurate data management across multiple systems. The successful candidate will be central to delivering excellent service to occupiers and investors while supporting a business committed to sustainability and long-term value creation.
Key Responsibilities
Data & Systems Management
- Maintain accurate records, contracts, and property documentation.
- Manage data onboarding for new acquisitions and disposals, liaising with lawyers, insurers and managers.
- Update customer and ESG platforms with key information (GRESB, EPC improvements, inspection reports, covenant data).
Financial & Portfolio Support
- Process and track invoices, liaising with finance, property and asset managers.
- Assist in the preparation of portfolio reports and performance monitoring.
Stakeholder & Team Support
- Arrange inspections and quarterly meetings with managing agents and consultants.
- Support occupier engagement through accurate data management and strong communication.
- Contribute to ad-hoc property and asset management projects.
Candidate Profile
Our client is seeking an individual with:
- Experience in the property, real estate or commercial sectors
- Strong organisational and data management skills, with proficiency in MS Office (Excel, Word, Outlook).
- Excellent attention to detail, with the ability to prioritise in a fast-paced environment.
- Strong communication and relationship-building skills with a customer-focused outlook.
- Confidence to take ownership of projects and collaborate across multi-disciplinary teams.
- A full, clean driving licence.
Benefits
- 25 days annual leave plus public holidays.
- Employer pension contribution of 8%.
- Discretionary bonus and potential share awards.
- Hybrid working model (office / home balance).
- Opportunities for career development and professional training support.
- Social and team events throughout the year.
Property Administrator in Plymouth employer: Varnom Ross
Join a leading real estate investment and asset management firm that champions sustainability and innovation in the commercial property sector. With a collaborative and entrepreneurial work culture, employees benefit from a hybrid working model, generous annual leave, and robust career development opportunities, all while contributing to high-profile portfolios and impactful ESG initiatives. This is an excellent opportunity for those seeking meaningful employment in a forward-thinking environment that values both personal and professional growth.
StudySmarter Expert Advice🤫
We think this is how you could land Property Administrator in Plymouth
✨Tip Number 1
Network like a pro! Reach out to people in the property and real estate sectors on LinkedIn or at local events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Estates Administrator role.
✨Tip Number 2
Prepare for interviews by researching the company and its ESG initiatives. Show them you’re not just another candidate; you’re genuinely interested in their mission and how you can contribute to their success. We want to see your passion shine through!
✨Tip Number 3
Practice your communication skills! As an Estates Administrator, you’ll need to liaise with various stakeholders. We suggest doing mock interviews with friends or family to boost your confidence and refine your responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Property Administrator in Plymouth
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your organisational and data management skills, as well as any relevant experience in property or real estate. We want to see how you can contribute to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your background aligns with our client's focus on sustainability and long-term value creation. Keep it engaging and personal – we love a good story!
Show Off Your Attention to Detail:In a role that involves managing data and documentation, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to present their best selves!
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it’s super easy – just a few clicks and you’re done!
How to prepare for a job interview at Varnom Ross
✨Know Your Stuff
Make sure you research the company and its portfolio thoroughly. Understand their focus on sustainability and how they manage their properties. This will show your genuine interest and help you answer questions more confidently.
✨Show Off Your Organisational Skills
Prepare examples of how you've successfully managed data or projects in the past. Highlight your proficiency in MS Office, especially Excel, as this is crucial for the role. Be ready to discuss how you prioritise tasks in a fast-paced environment.
✨Communicate Like a Pro
Practice your communication skills before the interview. Think about how you can demonstrate your ability to build relationships and engage with stakeholders. Use specific examples from your experience to illustrate your customer-focused approach.
✨Ask Smart Questions
Prepare thoughtful questions about the company's ESG initiatives and future projects. This not only shows your enthusiasm but also gives you insight into the role and the company culture. It’s a great way to demonstrate your proactive attitude.
