At a Glance
- Tasks: Support property and asset management with proactive admin and organisational skills.
- Company: Leading real estate investment firm focused on sustainable commercial properties.
- Benefits: 25 days leave, pension contributions, hybrid work, and career development opportunities.
- Other info: Enjoy social events and a supportive environment for professional growth.
- Why this job: Join a collaborative team and contribute to exciting ESG initiatives in real estate.
- Qualifications: Experience in property or real estate, strong organisational skills, and proficiency in MS Office.
The predicted salary is between 28800 - 43200 £ per year.
Our client is a leading real estate investment and asset management business specialising in modern, sustainable, commercial property. They are growing rapidly and expanding their portfolio across the UK and Europe, creating an exciting opportunity for an Estates Administrator to play a key role in supporting property and asset management functions.
This is a chance to join a collaborative, entrepreneurial and supportive team environment where you will gain exposure to high-profile portfolios, ESG initiatives, and industry specialists. The role offers scope for career development into while contributing directly to the long-term success of a respected and forward-thinking business.
The Role
The Estates Administrator will provide proactive administrative and organisational support to the property and asset management teams. Reporting to the Property Management Director, the role will cover both single-let and multi-let assets and involve close collaboration with external consultants and internal specialists.
The focus is on ensuring smooth day-to-day management, seamless onboarding of new assets, and accurate data management across multiple systems. The successful candidate will be central to delivering excellent service to occupiers and investors while supporting a business committed to sustainability and long-term value creation.
Key Responsibilities
Data & Systems Management
- Maintain accurate records, contracts, and property documentation.
- Manage data onboarding for new acquisitions and disposals, liaising with lawyers, insurers and managers.
- Update customer and ESG platforms with key information (GRESB, EPC improvements, inspection reports, covenant data).
Financial & Portfolio Support
- Process and track invoices, liaising with finance, property and asset managers.
- Assist in the preparation of portfolio reports and performance monitoring.
Stakeholder & Team Support
- Arrange inspections and quarterly meetings with managing agents and consultants.
- Support occupier engagement through accurate data management and strong communication.
- Contribute to ad-hoc property and asset management projects.
Candidate Profile
Our client is seeking an individual with:
- Experience in the property, real estate or commercial sectors
- Strong organisational and data management skills, with proficiency in MS Office (Excel, Word, Outlook).
- Excellent attention to detail, with the ability to prioritise in a fast-paced environment.
- Strong communication and relationship-building skills with a customer-focused outlook.
- Confidence to take ownership of projects and collaborate across multi-disciplinary teams.
- A full, clean driving licence.
Benefits
- 25 days annual leave plus public holidays.
- Employer pension contribution of 8%.
- Discretionary bonus and potential share awards.
- Hybrid working model (office / home balance).
- Opportunities for career development and professional training support.
- Social and team events throughout the year.
Property Administrator in Glasgow employer: Varnom Ross
Join a leading real estate investment and asset management firm that champions sustainability and innovation in the commercial property sector. With a collaborative and entrepreneurial work culture, employees benefit from a hybrid working model, generous annual leave, and robust career development opportunities, all while contributing to high-profile portfolios and impactful ESG initiatives. This is an ideal environment for those seeking meaningful employment in a forward-thinking business committed to long-term value creation.
StudySmarter Expert Advice🤫
We think this is how you could land Property Administrator in Glasgow
✨Tip Number 1
Network like a pro! Reach out to people in the property and real estate sectors on LinkedIn. Join relevant groups and engage in discussions to get your name out there and show your interest in the industry.
✨Tip Number 2
Prepare for interviews by researching the company and its ESG initiatives. We want you to be able to discuss how your skills can contribute to their goals, so think about examples from your past experiences that align with their values.
✨Tip Number 3
Practice your communication skills! Since this role involves liaising with various stakeholders, being able to articulate your thoughts clearly is key. Try mock interviews with friends or family to build your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Property Administrator in Glasgow
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your organisational and data management skills, as well as any relevant experience in property or real estate sectors. We want to see how you fit into our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your background aligns with our client's focus on sustainability and long-term value creation. Let us know what excites you about joining our collaborative team.
Show Off Your Attention to Detail:In a role that involves managing data and documentation, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to present their best selves!
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. This way, we can easily track your application and get back to you quicker. Plus, it shows you're keen to join our forward-thinking business!
How to prepare for a job interview at Varnom Ross
✨Know Your Property Basics
Brush up on your knowledge of the property and real estate sectors. Understand key terms and concepts related to commercial property, asset management, and sustainability initiatives. This will help you speak confidently about the industry and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences that highlight your organisational and data management skills. Think about times when you successfully managed multiple tasks or projects simultaneously, especially in fast-paced environments. Be ready to discuss how you prioritised and ensured accuracy in your work.
✨Communicate Effectively
Since strong communication is key for this role, practice articulating your thoughts clearly and concisely. Consider doing mock interviews with a friend or family member, focusing on how you can build relationships and engage with stakeholders. Remember, it's not just about what you say, but how you say it!
✨Demonstrate Your Customer Focus
Think of specific instances where you provided excellent service to clients or colleagues. Be prepared to discuss how you approached these situations and what the outcomes were. This will show that you understand the importance of a customer-focused outlook in property management.
