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- Tasks: Support the property management team with contracts and service agreements.
- Company: Join a dynamic property management team focused on excellence and compliance.
- Benefits: Enjoy flexible working options and opportunities for professional growth.
- Why this job: Be part of a collaborative culture that values attention to detail and relationship building.
- Qualifications: Strong IT skills and a keen eye for detail are essential; experience in procurement is a plus.
- Other info: Ideal for high school and college students looking to gain valuable administrative experience.
The predicted salary is between 28800 - 43200 £ per year.
The role of the Procurement / Contracts Administrator would be to provide administrative support to the wider property management team in the administration of service agreements and contracts across the portfolio, support in the tendering process, and maintaining systems and records.
The duties would include:
- Supporting the Property Management team in preparing, writing, and tendering of service contracts
- Supporting in the onboarding and offboarding of service partners and contractors
- Supporting the Property Management team in the management of service partners compliance with contractual KPIs
- Organising regular KPI review meetings with service partners in support of the facilities management team
- Supporting in the preparation of documentation of contracts and notices
- Supporting in the sourcing of new service partners and contractors
- Supporting in the onboarding of new properties
- Maintaining the approved supplier list and contractor verification platform Vantify (Formerly Prosure360)
- Maintaining service contract library / records
- Supporting in the review of contract specifications
- Supporting in the management of tendering for new property & asset management contracts
- Reviewing supplier / contractor insurance documentation
- Reviewing supplier and contractor qualifications and documentation
- Providing any other support to the property management team as required in the management of our supplier database and approved contractor list.
Skills and Competencies
- Strong IT skills
- Good knowledge of procurement processes
- Strong attention to detail for system and data management
- Strong relationship building skills
Experience
- Previous experience in procurement or contracts management preferable but not essential
Procurement Administrator employer: Varnom Ross
Contact Detail:
Varnom Ross Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Procurement Administrator
✨Tip Number 1
Familiarise yourself with procurement processes and terminology. Understanding the basics of tendering, contracts, and supplier management will give you a solid foundation to discuss during interviews.
✨Tip Number 2
Network with professionals in the property management and procurement sectors. Attend industry events or join relevant online forums to connect with people who can provide insights and potentially refer you to opportunities.
✨Tip Number 3
Demonstrate your attention to detail by preparing for potential interview questions that require you to showcase your organisational skills. Be ready to discuss how you've managed data or maintained records in previous roles.
✨Tip Number 4
Research StudySmarter and our values. Understanding our mission and how we operate will help you align your answers with what we’re looking for, making you a more attractive candidate.
We think you need these skills to ace Procurement Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in procurement or contracts management. Emphasise any administrative support roles you've held, particularly those involving service agreements and compliance.
Craft a Compelling Cover Letter: In your cover letter, explain why you're interested in the Procurement Administrator role. Mention specific skills that align with the job description, such as your attention to detail and relationship-building abilities.
Showcase Relevant Skills: Highlight your IT skills and knowledge of procurement processes in both your CV and cover letter. Provide examples of how you've successfully managed data or supported teams in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Varnom Ross
✨Know Your Procurement Processes
Familiarise yourself with the key procurement processes relevant to the role. Be prepared to discuss how you would support the tendering process and manage service agreements, as this will demonstrate your understanding of the job requirements.
✨Highlight Your IT Skills
Since strong IT skills are essential for this position, be ready to talk about your experience with procurement software and data management systems. Mention any specific tools you've used, especially if they relate to maintaining records or managing supplier databases.
✨Showcase Your Attention to Detail
Attention to detail is crucial in procurement. Prepare examples from your past experiences where your meticulousness led to successful outcomes, such as avoiding errors in contracts or ensuring compliance with KPIs.
✨Demonstrate Relationship Building Skills
The role requires strong relationship-building skills, so think of instances where you've successfully collaborated with others, whether in a team or with external partners. Be ready to explain how you would approach onboarding new service partners and maintaining those relationships.
