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For Companies At a Glance
- Tasks: Assist in managing and maintaining a diverse portfolio of commercial properties.
- Company: Join a fast-growing commercial property management company with ambitious plans.
- Benefits: Gain valuable experience, work in a supportive team, and enjoy career growth opportunities.
- Other info: Ideal for proactive individuals who thrive in a collaborative environment.
- Why this job: Be part of a dynamic team and make a real impact in property management.
- Qualifications: 2+ years in Facilities Management and strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
I have partnered with a specialist commercial property management company overseeing a portfolio of commercial real estate across the United Kingdom. The portfolio spans city-centre mixed-use developments, office buildings, shopping centres, retail parks, distribution warehousing, and industrial sites, managed on behalf of professional landlords.
This is an exciting opportunity to join the foundations of a fast-growing company with ambitious expansion plans. Based at our head office in Surrey, you will work alongside Senior Facilities Managers and be supported by dedicated teams including Property Management Accountants, Property Management Teams, and Office Support.
The Role
- Assist in the day-to-day operation and maintenance of our managed property portfolio
- Coordinate and arrange statutory and routine maintenance, repairs, and inspections across properties
- Monitor statutory compliance for all properties and assist in maintaining regulatory standards
- Liaise with contractors to obtain quotations, issue purchase orders, and ensure timely completion of works
- Maintain accurate records of maintenance activities, costs, and property inspections
- Work closely with Senior Facilities Managers on contractor management and performance
- Manage the FM helpdesk, responding promptly to maintenance requests and enquiries from tenants and contractors
- Support the out-of-hours team with emergency and after-hours maintenance requests as required
- Assist in ensuring compliance with our ISO accreditation
- Report to and actively support Senior Facilities Managers across their wider responsibilities
About You
We are looking for a self-motivated, proactive, and enthusiastic individual with excellent organisational, communication, and interpersonal skills. You will be a confident team player who communicates effectively with contractors and tenants and uses their initiative to solve problems.
Essential skills and experience:
- 2+ years' experience working within Facilities Management in commercial property
- Strong organisational and multitasking ability
- Knowledge of building systems, HVAC, and statutory compliance
- Experience using CAFM software packages
- Strong IT skills including Word, Excel, and Outlook
- Excellent written and verbal communication skills
- Full UK driving licence and own vehicle required
Facilities Coordinator in Guildford employer: Varnom Ross
Contact Detail:
Varnom Ross Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Coordinator in Guildford
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field. Attend industry events or join online forums where you can meet people who might know about job openings. Remember, it’s all about who you know!
✨Tip Number 2
Prepare for interviews by researching the company and its portfolio. Understand their properties and challenges they face. This will help you tailor your answers and show that you’re genuinely interested in the role.
✨Tip Number 3
Show off your skills! Bring examples of your past work in facilities management to the interview. Whether it’s a project you managed or a problem you solved, having concrete examples will make you stand out.
✨Tip Number 4
Don’t forget to apply through our website! We love seeing applications directly from candidates who are excited about joining us. It shows initiative and enthusiasm, which are key traits we look for in a Facilities Coordinator.
We think you need these skills to ace Facilities Coordinator in Guildford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Facilities Coordinator role. Highlight your experience in commercial property management and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about facilities management and how your background aligns with our needs. Keep it engaging and personal – we love a bit of personality!
Showcase Your Skills: Don’t forget to showcase your organisational and communication skills in your application. Mention specific examples where you've successfully managed projects or liaised with contractors. We’re looking for proactive problem solvers!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at Varnom Ross
✨Know Your Stuff
Make sure you brush up on your knowledge of facilities management, especially in commercial properties. Familiarise yourself with building systems, HVAC, and statutory compliance. This will not only help you answer questions confidently but also show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experience where you've successfully managed multiple tasks or projects. Use the STAR method (Situation, Task, Action, Result) to structure your responses and highlight your multitasking prowess.
✨Communicate Like a Pro
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely. Be ready to discuss how you've liaised with contractors and tenants in the past, and how you handled any challenges that arose during those interactions.
✨Prepare Questions
Interviews are a two-way street, so come prepared with thoughtful questions about the company and the role. Ask about their expansion plans, team dynamics, or how they measure success in facilities management. This shows your enthusiasm and helps you gauge if the company is the right fit for you.