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- Tasks: Support Facilities Managers with daily operations and ensure excellent service delivery.
- Company: Join a leading managing agent known for exceptional service and high compliance standards.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and development.
- Why this job: Be part of a team that values service excellence and compliance in property management.
- Qualifications: No specific experience required; just bring your enthusiasm and willingness to learn!
- Other info: Flexible hours and a chance to make a real impact in facilities management.
The predicted salary is between 28800 - 43200 £ per year.
A leading managing agent with a reputation for delivering exceptional service is seeking a dedicated Administrative Support professional. The successful candidate will assist a team of Facilities Managers in overseeing the daily operations of a varied property portfolio, ensuring excellent service delivery and maintaining high compliance standards. Key Responsibilities Administrative Assistance: Provide comprehensive support to the Facilities Management team, including raising purchase orders, processing invoices, and maintaining up-to-date emergency contact lists. Operational Coordination: Facilitate communication with contractors and tenants, schedule maintenance visits, and manage diaries for site inspections and meetings. Compliance Support: Help the team ensure full statutory compliance across all managed properties. Helpdesk Service: Act as the primary point of contact for facility-related queries, providing a responsive and effective helpdesk function. Site Inspections: Conduct on-site visits for health and safety checks, meter readings, and other necessary inspections. Record Management: Maintain accurate records, prepare meeting agendas, and document minutes as required. Team Support: Provide coverage for the Facilities Management team during absences across various sites. Scope of Work Support the manage…
Facilities Administrator employer: Varnom Ross
Contact Detail:
Varnom Ross Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Administrator
✨Tip Number 1
Familiarize yourself with the key responsibilities of a Facilities Administrator. Understanding the daily operations and compliance standards will help you demonstrate your knowledge during interviews.
✨Tip Number 2
Network with professionals in the facilities management industry. Attend relevant events or join online forums to connect with people who can provide insights and potentially refer you to job openings.
✨Tip Number 3
Highlight any experience you have with administrative tasks, especially those related to facilities management. Be ready to discuss specific examples of how you've successfully supported a team in a similar role.
✨Tip Number 4
Prepare for potential interview questions by practicing responses that showcase your problem-solving skills, particularly in handling facility-related queries and coordinating with contractors and tenants.
We think you need these skills to ace Facilities Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative support, facilities management, or similar roles. Use keywords from the job description to demonstrate your fit for the position.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that align with the responsibilities listed, such as managing diaries or processing invoices.
Highlight Compliance Knowledge: Since compliance is a key aspect of the role, emphasize any experience you have with statutory compliance or related regulations in your application materials.
Showcase Communication Skills: As the role involves facilitating communication with contractors and tenants, provide examples in your application that demonstrate your strong communication and interpersonal skills.
How to prepare for a job interview at Varnom Ross
✨Show Your Administrative Skills
Be prepared to discuss your experience with administrative tasks such as raising purchase orders and processing invoices. Highlight specific examples where you successfully managed these responsibilities in previous roles.
✨Demonstrate Communication Abilities
Since the role involves facilitating communication with contractors and tenants, be ready to share instances where you effectively communicated in a professional setting. This could include scheduling maintenance visits or managing diaries for site inspections.
✨Understand Compliance Standards
Familiarize yourself with statutory compliance requirements relevant to facilities management. During the interview, express your understanding of these standards and how you can contribute to maintaining them across managed properties.
✨Prepare for Helpdesk Scenarios
As the primary point of contact for facility-related queries, think about potential helpdesk scenarios you might encounter. Prepare to discuss how you would handle various queries and ensure a responsive service.
