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- Tasks: Support the Senior Facilities Manager in managing diverse commercial properties.
- Company: Join a respected Chartered Surveyors firm in Kent and South East England.
- Benefits: Gain valuable experience in facilities management with potential for career growth.
- Why this job: Perfect for those who enjoy problem-solving and building relationships in a dynamic environment.
- Qualifications: Experience in facilities management and knowledge of health and safety legislation required.
- Other info: A full UK driving licence and IOSH certification are desirable.
The predicted salary is between 28800 - 43200 £ per year.
A respected firm of Chartered Surveyors providing Commercial Property Consultancy services across Kent and the South East is looking for an Assistant Facilities Manager who will be responsible for supporting a Senior Facilities Manager with the management of a diverse portfolio of commercial, retail and industrial properties. This includes overseeing building maintenance, health and safety compliance, contractor management, and tenant relations, while ensuring all services are delivered in accordance with legislative requirements, budgetary constraints, and customer service standards.
Key Responsibilities
- Day-to-day management of a multi-let property portfolio in line with company procedures, client expectations, and statutory obligations
- Preparation and management of service charge budgets
- Compilation of management reports as required by the business
- Ensuring high standards of maintenance for both the external and internal fabric of buildings
- Supervision of on-site works and liaison with contractors and service providers
- Monitoring and improving performance against key performance indicators (KPIs)
- Building and maintaining strong relationships with tenants, attending meetings and addressing operational needs
- Ensuring compliance with all health and safety legislation, including regular audits, fire drills, and updates to emergency plans
- Managing on-site risk and insurance compliance in relation to public and statutory regulations
- Reviewing and testing Crisis Management Plans annually
- Supporting procurement activity in line with internal policies, in coordination with the Procurement Department
- Assisting with external contract compilation and oversight
- Maintaining accurate records, including asset registers, emergency procedures, and H&S documentation
- Liaising with local authorities and other external stakeholders as necessary
Person Specification
- Proven experience in facilities management within a multi-let property environment
- Strong working knowledge of health and safety legislation and environmental best practices
- Excellent interpersonal, communication, and customer service skills
- IT proficiency, including use of property management and health & safety systems
- Well-organised, with strong analytical and planning abilities
- Ability to manage workload independently and take initiative
- IOSH certification desirable
- Full UK driving licence and access to a vehicle
If this opportunity is of interest, please submit your application or get in touch to discuss the role further.
Assistant Facilities Manager employer: Varnom Ross
Contact Detail:
Varnom Ross Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Facilities Manager
✨Tip Number 1
Familiarise yourself with the specific health and safety legislation relevant to facilities management. This knowledge will not only help you in interviews but also demonstrate your commitment to compliance and safety standards.
✨Tip Number 2
Network with professionals in the facilities management sector, especially those who work in commercial property. Attend industry events or join online forums to build connections that could lead to referrals or insider information about the role.
✨Tip Number 3
Prepare to discuss your experience with managing service charge budgets and contractor relationships. Be ready to provide examples of how you've successfully overseen projects or improved tenant satisfaction in previous roles.
✨Tip Number 4
Showcase your IT proficiency by being familiar with property management software and health & safety systems. If possible, mention any specific tools you've used in the past that align with the requirements of the Assistant Facilities Manager role.
We think you need these skills to ace Assistant Facilities Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities management, particularly in a multi-let property environment. Emphasise your knowledge of health and safety legislation and any specific achievements that demonstrate your ability to manage diverse portfolios.
Craft a Compelling Cover Letter: Write a cover letter that addresses the key responsibilities outlined in the job description. Explain how your skills and experiences align with the role, particularly your ability to manage budgets, oversee maintenance, and build tenant relationships.
Highlight Relevant Skills: In your application, be sure to mention your IT proficiency, especially with property management and health & safety systems. Also, include any certifications like IOSH that may set you apart from other candidates.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the role of Assistant Facilities Manager.
How to prepare for a job interview at Varnom Ross
✨Know Your Portfolio
Familiarise yourself with the types of properties you will be managing. Understand the specific challenges and requirements of commercial, retail, and industrial properties to demonstrate your knowledge during the interview.
✨Health and Safety Savvy
Brush up on health and safety legislation relevant to facilities management. Be prepared to discuss how you would ensure compliance and manage risks effectively in your role.
✨Showcase Your Interpersonal Skills
Since building relationships with tenants is key, think of examples where you've successfully managed tenant relations or resolved conflicts. Highlight your communication skills and customer service experience.
✨Demonstrate Organisational Skills
Prepare to discuss how you manage multiple tasks and priorities. Share specific examples of how you've organised budgets, reports, or projects in the past to show your ability to handle the workload independently.
