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- Tasks: Support the Senior Facilities Manager in managing diverse commercial properties.
- Company: Join a respected Chartered Surveyors firm in Kent and South East England.
- Benefits: Gain valuable experience in facilities management with potential for career growth.
- Why this job: Be part of a dynamic team, ensuring high standards and tenant satisfaction.
- Qualifications: Experience in facilities management and knowledge of health and safety legislation required.
- Other info: Full UK driving licence and IOSH certification are desirable.
The predicted salary is between 28800 - 43200 £ per year.
A respected firm of Chartered Surveyors providing Commercial Property Consultancy services across Kent and the South East is looking for an Assistant Facilities Manager who will be responsible for supporting a Senior Facilities Manager with the management of a diverse portfolio of commercial, retail and industrial properties. This includes overseeing building maintenance, health and safety compliance, contractor management, and tenant relations, while ensuring all services are delivered in accordance with legislative requirements, budgetary constraints, and customer service standards.
Key Responsibilities
- Day-to-day management of a multi-let property portfolio in line with company procedures, client expectations, and statutory obligations
- Preparation and management of service charge budgets
- Compilation of management reports as required by the business
- Ensuring high standards of maintenance for both the external and internal fabric of buildings
- Supervision of on-site works and liaison with contractors and service providers
- Monitoring and improving performance against key performance indicators (KPIs)
- Building and maintaining strong relationships with tenants, attending meetings and addressing operational needs
- Ensuring compliance with all health and safety legislation, including regular audits, fire drills, and updates to emergency plans
- Managing on-site risk and insurance compliance in relation to public and statutory regulations
- Reviewing and testing Crisis Management Plans annually
- Supporting procurement activity in line with internal policies, in coordination with the Procurement Department
- Assisting with external contract compilation and oversight
- Maintaining accurate records, including asset registers, emergency procedures, and H&S documentation
- Liaising with local authorities and other external stakeholders as necessary
Person Specification
- Proven experience in facilities management within a multi-let property environment
- Strong working knowledge of health and safety legislation and environmental best practices
- Excellent interpersonal, communication, and customer service skills
- IT proficiency, including use of property management and health & safety systems
- Well-organised, with strong analytical and planning abilities
- Ability to manage workload independently and take initiative
- IOSH certification desirable
- Full UK driving licence and access to a vehicle
If this opportunity is of interest, please submit your application or get in touch to discuss the role further.
Assistant Facilities Manager employer: Varnom Ross
Contact Detail:
Varnom Ross Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Facilities Manager
✨Tip Number 1
Network with professionals in the facilities management sector. Attend local industry events or join relevant online forums to connect with people who might have insights or even referrals for the Assistant Facilities Manager role.
✨Tip Number 2
Research the company thoroughly. Understand their portfolio, values, and recent projects. This knowledge will help you tailor your conversations during interviews and demonstrate your genuine interest in the role.
✨Tip Number 3
Prepare specific examples from your past experience that showcase your skills in managing properties, health and safety compliance, and contractor relations. Being able to discuss these in detail will set you apart from other candidates.
✨Tip Number 4
Follow up after submitting your application. A polite email expressing your enthusiasm for the position can keep you on the radar of the hiring team and show your proactive approach.
We think you need these skills to ace Assistant Facilities Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities management, particularly in a multi-let property environment. Emphasise your knowledge of health and safety legislation and any specific achievements that demonstrate your ability to manage diverse portfolios.
Craft a Compelling Cover Letter: Write a cover letter that addresses the key responsibilities outlined in the job description. Explain how your skills and experiences align with the role, particularly your ability to manage budgets, oversee maintenance, and build relationships with tenants.
Highlight Relevant Skills: In your application, be sure to mention your IT proficiency, especially with property management and health & safety systems. Also, include any certifications like IOSH that may give you an edge over other candidates.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the role of Assistant Facilities Manager.
How to prepare for a job interview at Varnom Ross
✨Know Your Portfolio
Familiarise yourself with the types of properties you will be managing. Understand the specific challenges and requirements of commercial, retail, and industrial properties to demonstrate your knowledge during the interview.
✨Highlight Health and Safety Knowledge
Since health and safety compliance is crucial for this role, be prepared to discuss your experience with relevant legislation. Share examples of how you've ensured compliance in previous positions.
✨Showcase Your Interpersonal Skills
This role requires strong communication and customer service skills. Be ready to provide examples of how you've built relationships with tenants or managed contractor communications effectively.
✨Demonstrate Organisational Abilities
The ability to manage multiple tasks and priorities is key. Prepare to discuss how you organise your workload, manage budgets, and ensure high standards of maintenance across properties.
