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- Tasks: Support the FM team with operations, compliance, and property management.
- Company: Specialist commercial property management business with a growing UK portfolio.
- Benefits: Gain valuable experience in facilities management and develop your organisational skills.
- Other info: Opportunity to work independently and collaboratively in a busy environment.
- Why this job: Be part of a dynamic team and make a real impact on property management.
- Qualifications: Strong organisational and communication skills; FM background is a plus.
The predicted salary is between 30000 - 40000 £ per year.
Our client is a specialist commercial property management business with a growing UK portfolio. They are looking for an organised and proactive Facilities Co-ordinator to support their FM team across operations, compliance, and property management.
The role
- Supporting the Head of FM across day-to-day operations, PPM programmes, and building inspections
- Managing insurance compliance, service charge budgets, and invoice oversight
- Coordinating health, safety, and environmental requirements across the portfolio
- Owning the CAFM helpdesk system and becoming the team's go-to system expert
- Managing property onboarding, disposals, and procurement processes
- General team co-ordination including diary, travel, and reporting
What we are looking for
- Strong organisational and communication skills, with a customer-focused mindset
- Confident working independently and collaboratively across a busy team
- Proficient in Microsoft Office; experience with MRI Qube or similar systems is a plus
- An FM background is advantageous but not essential
Facilities Coordinator employer: Varnom & Ross Ltd
Contact Detail:
Varnom & Ross Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management sector. Attend industry events or join online forums to meet potential employers and learn about job openings that might not be advertised.
✨Tip Number 2
Show off your skills! When you get an interview, be ready to discuss specific examples of how you've managed operations or compliance in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers.
✨Tip Number 3
Be proactive! If you see a job you like on our website, don’t just apply—follow up with a friendly email to express your enthusiasm. It shows initiative and can help you stand out from the crowd.
✨Tip Number 4
Stay organised! Keep track of the jobs you’ve applied for, the contacts you’ve made, and any follow-ups you need to do. A simple spreadsheet can help you manage your job search effectively.
We think you need these skills to ace Facilities Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your organisational and communication skills. We want to see how you can support our FM team, so include any relevant experience that shows you're proactive and customer-focused.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Tell us why you're the perfect fit for the Facilities Coordinator role. Mention your familiarity with compliance and property management, and don’t forget to show off your enthusiasm for the position.
Showcase Your Tech Skills: Since proficiency in Microsoft Office is key, make sure to mention your experience with it. If you've worked with systems like MRI Qube or similar, give us the details! We love tech-savvy candidates who can become our go-to system experts.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Varnom & Ross Ltd
✨Know Your Stuff
Make sure you understand the basics of facilities management and the specific responsibilities of a Facilities Coordinator. Brush up on terms like PPM programmes, compliance, and health and safety regulations. This will show that you're not just interested in the role but also knowledgeable about it.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritise tasks and keep everything running smoothly, especially in a busy team environment.
✨Be a Team Player
Highlight your ability to work both independently and as part of a team. Share stories that demonstrate your collaborative spirit and how you've effectively communicated with colleagues or clients in previous roles. This will resonate well with their customer-focused mindset.
✨Get Familiar with the Tools
If you have experience with Microsoft Office or any property management systems like MRI Qube, make sure to mention it. If not, do a bit of research on these tools so you can speak confidently about how you would adapt to using them. Being tech-savvy can give you an edge!