At a Glance
- Tasks: Support the Executive Leadership Team with organisation, coordination, and administration.
- Company: Join a fast-growing global finance consultancy with a collaborative culture.
- Benefits: Competitive salary, flexible part-time hours, and professional growth opportunities.
- Other info: Flexible hybrid working and potential for career advancement.
- Why this job: Be at the heart of a dynamic business and make a real impact.
- Qualifications: Experience supporting leaders, strong organisational skills, and confidence with AI tools.
The predicted salary is between 30000 - 40000 £ per year.
A brilliant opportunity for someone looking to build a career in executive support and business operations within a fast-growing global consultancy.
Location: London (Hybrid)
Team: Executive Office
Reports to: Executive Office
Contract: Part Time (flexible)
Compensation/benefits: Competitive salary and benefits package (provided on a pro-rata, no-less-favourable basis)
About VantagePoint
VantagePoint is a global finance transformation and technology consultancy helping organisations modernise the finance function through process improvement, data, and leading technology platforms. Founded in London, the firm has grown rapidly from a team of five to more than 120 professionals across Europe, North America and APAC. We specialise in implementing and optimising market-leading finance technologies, supporting organisations through complex transformation programmes and helping finance teams operate with greater control, transparency and insight. Our model combines deep finance expertise with strong technical delivery - allowing us to deliver practical outcomes and long-term partnerships with our clients.
The opportunity
As VantagePoint continues to grow, we're creating additional executive support capacity to match the pace of the business. We're looking for an organised, proactive Executive Team Assistant / Coordinator to support the Executive Leadership Team. This is a varied, part-time role at the heart of the business, helping our leaders stay organised, prepared and focused on the highest-value work. You'll coordinate diaries, meetings, travel, events and day-to-day executive administration, while building trusted relationships across the business. You'll work closely with the Executive Leadership Team and the wider central functions, becoming an important part of how the business operates. We're an ambitious, fast-paced business, so we're looking for someone who is organised and genuinely comfortable with AI and modern productivity tools - not just using what's already set up, but actively spotting where a smarter way of working could save time or improve how the Executive Office runs.
What you'll be doing
- Executive support
- Coordinate complex diaries across the Executive Leadership Team
- Arrange meetings, travel and accommodation
- Manage expenses and executive administration
- Leadership team coordination
- Organise leadership meetings and coordinate logistics
- Ensure actions and documentation are up to date
- Help prepare presentations and reports
- Business operations
- Support company events and offsites
- Coordinate internal communications
- Help improve administrative processes
- Relationship management
- Build strong relationships across the business
- Be a trusted point of contact for executives
- Work with external suppliers and partners
- Support new joiners and leadership activities
What we're looking for
You'll probably have...
- Experience supporting senior leaders
- Excellent organisational skills
- Strong attention to detail
- Confidence managing multiple priorities
- High levels of discretion
- Strong Microsoft 365 skills
- Confidence using AI tools (e.g. Claude, ChatGPT, Copilot)
- A proactive approach to finding and adopting new tools, systems and ways of working
You'll thrive if you...
- Love bringing order to complexity
- Naturally think ahead
- Stay calm when priorities change
- Spot problems before they become problems
- Take pride in getting the details right
- Enjoy working in a fast-moving environment
- Take the initiative to improve how things are organised, rather than waiting to be asked
Working pattern
This is a part-time role, with hybrid working in line with our London office. Exact days and hours are flexible and can be discussed at interview to suit the right candidate.
Our values
- Thrive together - we win as one team
- Take ownership - accountability for outcomes, not just tasks
- Quality, every time - consistent, well-judged delivery
- Be human, first - trust, empathy and respect
- Speak with clarity - open, direct, low ego
- Move with intent - decisive, reflective, always improving
Why join VantagePoint
You'll play a genuinely important role in a fast-growing, ambitious business - with real scope to shape the position as it evolves, and the potential to grow into a more senior executive support or operations role over time.
Part Time Executive Team Assistant / Coordinator in London employer: VantagePoint
VantagePoint is an exceptional employer, offering a dynamic work culture that fosters innovation and collaboration in the heart of London. Employees benefit from comprehensive growth opportunities, including professional development and training in cutting-edge AI technologies, while enjoying a hybrid work model that promotes work-life balance. Join us to be part of a forward-thinking team dedicated to driving operational excellence and making a meaningful impact in the industry.
StudySmarter Expert Advice🤫
We think this is how you could land Part Time Executive Team Assistant / Coordinator in London
✨Tap into Leadership Networks
Join industry-specific groups on platforms like LinkedIn or attend local management meetups. Networking with fellow leaders can open doors to part-time roles and help you get a feel for the corporate culture at companies like VantagePoint.
✨Leverage Your Existing Connections
Don’t hesitate to ask your professional contacts if they know of any part-time leadership positions. Sometimes it's all about who you know, and your connections might have the inside scoop on opportunities that aren't publicly advertised.
✨Spotlight Your Leadership Skills
When you show up to interviews or networking events, make sure to highlight your leadership experience and successes. Tailor your discussion points to how you can bring value to VantagePoint in a part-time capacity, focusing on your ability to drive team performance.
✨Consider Consulting for Flexibility
If you're keen on part-time leadership roles, think about contracting or consulting. It can provide you with a broader range of experiences and allows you to build a diverse portfolio of projects, showcasing your leadership across different challenges.
We think you need these skills to ace Part Time Executive Team Assistant / Coordinator in London
Some tips for your application 🫡
Showcase Your Leadership Style:Incorporate examples from your experiences that highlight your leadership style and effectiveness. We want to see how you've managed teams or contributed to strategic initiatives, even if it was in a part-time capacity. Make sure to reflect on your decision-making process and any measurable outcomes you've achieved.
Cater to the Corporate Environment:Tailor your CV to highlight skills that are crucial for corporate leadership, like strategic thinking, problem-solving, and people management. Don’t forget to mention relevant coursework or certifications that align with the part-time role. It's all about showing how you can bring value to VantagePoint through your academic and professional background.
Make Your Part-Time Availability Clear:Since this is a part-time role, be upfront about your availability in your cover letter. Let us know how many hours you can dedicate each week and how your schedule fits with the needs of VantagePoint. This helps us understand how you can seamlessly integrate into our team while balancing your commitments.
Engage with Our Vision:In your cover letter, express your enthusiasm for VantagePoint’s mission and how your values align with our corporate culture. We want to see your passion for leadership and management in action, so don't hold back on conveying what draws you to this specific part-time opportunity!
How to prepare for a job interview at VantagePoint
✨Show Off Your Strategic Thinking
In corporate leadership, they’re looking for someone who can think strategically and make tough decisions. Be ready to discuss past leadership experiences where you had to analyse complex situations and come up with solutions. Think of using the STAR method to structure your answers—it's a game changer for giving clear examples!
✨Prepare for Behavioural Questions
Expect plenty of behavioural questions during your interview with VantagePoint. They might ask how you've handled team conflicts or how you’ve inspired others. Brush up on key leadership theories or practices you've applied before, so you can demonstrate your fit for a part-time role without sacrificing experience.
✨Know Your Numbers
Even in part-time corporate roles, you might be asked to discuss key performance indicators or metrics relevant to the position. Brush up on how you’ve used data to drive decisions or track project success. It's a good way to show you understand the business side of leadership and can contribute meaningfully from day one!
✨Demonstrate Flexibility and Commitment
In a part-time role, the ability to adapt to changing priorities is key. Be prepared to talk about how you manage your time and remain committed to your responsibilities. Share a few anecdotes showcasing your dedication and how you maintain high performance even with part-time hours. It's all about showing you can make a difference without being full-time!
