Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Help migrate high-quality bid content into a new automated library system.
- Company: Join a high-performing bid team in a modern Oxford office.
- Benefits: Competitive salary, supportive environment, and strategic impact on projects.
- Why this job: Be the engine room of the bid department and make a real difference.
- Qualifications: Strong MS Word and Excel skills, with a passion for organisation.
- Other info: Prime location, just 2 minutes from the train station.
The predicted salary is between 20000 - 24000 £ per year.
Bid Administrator, Oxford City Centre (2 mins from train station) £25,000 – £32,000. 3 months FTC, Office Based, Monday–Friday (9:00 AM – 5:30 PM)
The Opportunity
Are you looking for a role within the bid and tender arena? We are seeking a highly organised Bid and Content Administrator to join a small collaborative team.
The bid team is currently high-performing but facing a common challenge: they are so busy responding to a strong pipeline of tenders that they need a dedicated specialist to help them migrate their high-quality content into a new automated bid library system. This is a hands-on role where you will bridge the gap between archived bid material and a live, high-efficiency digital library.
The Role: Migration & Coordination
- You will be the "engine room" of the bid department for the next 3 months. Your primary task is to take technical content from previous successful submissions and prepare it for a modern automated system.
- Content Curation: Reviewing previous tender responses—covering subjects like technical architecture, security, and project delivery methodologies—to identify the best material for reuse.
- System Migration: Organising and styling this content within a staging area before importing it into the new bid library tool.
- Information Architecture: Ensuring all content is tagged with the correct metadata so it is easily searchable and functional for the writing team.
- Document Mastery: Using advanced MS Word skills to ensure every piece of content is perfectly styled, tables are optimised, and images are correctly anchored.
- Bid Facilitation: As the library takes shape, you will assist the team in pulling together initial "first drafts" for live, large-scale tender submissions.
About You
- This role is ideal for a Bid Assistant, Bid Coordinator, or Administrator who has a passion for organisation and document management.
- Public Sector Tender Knowledge: You understand the lifecycle of public sector procurement and the importance of structure, compliance, and deadlines.
- MS Word Expert: You must be highly proficient in styles, formatting, and managing complex documents. Strong Excel skills are also required.
- Organised & Proactive: You can take a brief from the Bid Manager and work independently to meet project milestones.
- Technical Literacy: You are comfortable engaging with technical subject matter (such as software deployment or project frameworks like Prince2) and can organise it logically.
Why Join the Team?
- Strategic Impact: You are joining at a critical time as the team gears up for a major strategic opportunity.
- Prime Location: Work from a modern office in Oxford City Centre, just 2 minutes from the train station and major transport links.
- Focused Team: You will work directly with a Bid Manager and two Bid Writers in a supportive, professional environment.
Interview Process: The client is moving quickly with a single-stage virtual interview.
Bid Assistant in Oxford employer: Vantage Recruitment
Contact Detail:
Vantage Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bid Assistant in Oxford
✨Tip Number 1
Get to know the company before your interview! Research their recent projects and understand their values. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of a mirror. Focus on how your skills, especially in document management and MS Word, can directly benefit their bid team.
✨Tip Number 3
Be ready to showcase your organisational skills. Think of examples from your past experiences where you successfully managed complex documents or projects. This will demonstrate your proactive approach and fit for the role.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your enthusiasm for the role can leave a lasting impression. And remember, apply through our website for the best chance!
We think you need these skills to ace Bid Assistant in Oxford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Bid Assistant role. Highlight your experience with document management and any relevant skills in MS Word and Excel. We want to see how your background aligns with what we're looking for!
Showcase Your Organisation Skills: In your application, emphasise your organisational skills and ability to manage complex documents. Share examples of how you've successfully handled similar tasks in the past. We love seeing proactive candidates!
Be Clear and Concise: When writing your cover letter, keep it clear and concise. Address how you can contribute to our bid team and mention your understanding of public sector procurement. We appreciate straightforward communication!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can't wait to see what you bring to the table!
How to prepare for a job interview at Vantage Recruitment
✨Know Your Bid Basics
Before the interview, brush up on your understanding of the bid and tender process, especially in the public sector. Familiarise yourself with key terms and concepts like compliance, deadlines, and procurement lifecycle. This will show that you’re not just organised but also knowledgeable about the industry.
✨Show Off Your MS Word Skills
Since this role requires advanced MS Word skills, be prepared to discuss specific features you’ve used, such as styles, formatting, and document management. You might even want to bring examples of documents you've worked on to demonstrate your expertise.
✨Be Proactive in Your Approach
During the interview, highlight your ability to take initiative. Share examples of how you’ve independently managed projects or met tight deadlines in the past. This will resonate well with the team’s need for someone who can bridge gaps and keep things moving smoothly.
✨Engage with Technical Content
Since the role involves dealing with technical subject matter, be ready to discuss your comfort level with topics like software deployment or project frameworks. If you have experience in these areas, share it! It’ll show that you can handle the content curation aspect of the job.