At a Glance
- Tasks: Manage invoices, documents, and office operations while supporting financial controls.
- Company: Dynamic commercial firm in St Asaph with a collaborative environment.
- Benefits: Competitive salary, professional development, and a supportive team culture.
- Other info: Opportunity for growth and training in cost management software.
- Why this job: Join a vibrant team and enhance your skills in a fast-paced office setting.
- Qualifications: Strong IT skills, especially in Excel, and excellent organisational abilities.
The predicted salary is between 28000 - 32000 £ per year.
Office Administrator (Commercial) St Asaph £28,000 - £32,000
Job responsibilities:
- Collate, verify, and manage cost documentation to support payment applications on reimbursable and target cost projects.
- Validate subcontractor invoices against purchase orders, delivery records, and commercial trackers.
- Maintain accurate commercial trackers, logs, and cost data (applications, invoices, POs, variations, minor works).
- Assist with the preparation and administration of minor works and low-value subcontract agreements.
- Input and maintain cost and estimating data within BES and Excel-based reporting tools.
- Produce clear Excel reports to support QSs, Project Managers, and Commercial Leads.
- Support financial controls by tracking spend, commitments, and invoice status.
- Manage front-of-house duties, including visitors, calls, post, and courier deliveries.
- Oversee day-to-day office management, facilities coordination, supplies, and meeting logistics.
- Provide general administrative support, including document control, filing, correspondence, and onboarding.
- Maintain business and commercial records in line with document control, data management, and governance procedures.
- Manage SharePoint and document management systems, ensuring accurate version control, metadata, and file integrity.
- Work collaboratively with internal teams while maintaining high standards of accuracy, confidentiality, and professionalism.
Skills:
- Strong IT capability with advanced Microsoft Excel skills, including use of formulas, filters, lookups, structured spreadsheets, and basic data analysis to support commercial and office reporting.
- Competent in Microsoft Word and Outlook, with the ability to produce clear, professional documents and correspondence.
- Experience using accounting and/or commercial systems to retrieve cost information, support cost reporting, and maintain accurate financial records.
- Familiarity with Benchmark Estimating System (BES) or similar estimating / cost management software (training can be provided).
- High level of numeracy, with confidence working with cost data, invoices, trackers, and financial information.
- Highly organised, with the ability to manage multiple tasks, prioritise workload, and maintain accurate records in a busy office environment.
- Strong attention to detail, with a consistent focus on accuracy and data integrity.
- Clear and professional written and verbal communication skills, capable of dealing confidently with internal teams, suppliers, and visitors.
- Ability to work independently, take ownership of tasks, and manage day-to-day office and administrative responsibilities without close supervision.
Commercial Office Administrator - Data, Invoices & Docs employer: Vantage Consulting
As a Commercial Office Administrator in St Asaph, you will thrive in a supportive and dynamic work environment that values accuracy and professionalism. Our company offers competitive salaries, opportunities for professional development, and a collaborative culture that encourages growth and innovation. With a focus on employee well-being and a commitment to maintaining high standards, we provide a unique workplace where your contributions are recognised and valued.
StudySmarter Expert Advice🤫
We think this is how you could land Commercial Office Administrator - Data, Invoices & Docs
✨Tip Number 1
Get your networking game on! Reach out to people in the industry, attend events, and connect with potential employers on LinkedIn. We all know that sometimes it’s not just what you know, but who you know!
✨Tip Number 2
Practice makes perfect! Before any interview, do a mock run with a friend or family member. We can help you prepare by providing common questions and tips to showcase your skills in managing data and invoices.
✨Tip Number 3
Show off your Excel skills! Bring along examples of reports you've created or data you've managed. We want to see how you can handle cost documentation and commercial trackers like a pro!
✨Tip Number 4
Don’t forget to follow up! After an interview, send a quick thank-you email. It shows your enthusiasm for the role and keeps you fresh in their minds. And remember, apply through our website for the best chance!
We think you need these skills to ace Commercial Office Administrator - Data, Invoices & Docs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Commercial Office Administrator. Highlight your experience with cost documentation, invoice management, and any relevant software skills, especially in Excel. We want to see how your background fits perfectly with what we're looking for!
Show Off Your IT Skills:Since strong IT capability is key for this role, don’t hold back on showcasing your advanced Microsoft Excel skills. Include specific examples of how you've used formulas, filters, and data analysis in past roles. This will help us see your technical prowess right away!
Be Clear and Professional:When writing your application, keep it clear and professional. Use straightforward language and make sure there are no typos or errors. We appreciate attention to detail, so this is your chance to show us you can communicate effectively!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications better and ensures you get all the updates directly from us. Plus, it’s super easy to do!
How to prepare for a job interview at Vantage Consulting
✨Know Your Numbers
Since the role involves managing cost documentation and invoices, brush up on your numerical skills. Be prepared to discuss how you've handled financial data in the past, and maybe even bring examples of reports you've created using Excel.
✨Excel is Your Best Friend
This job requires advanced Excel skills, so make sure you can confidently talk about your experience with formulas, filters, and data analysis. If you have any specific projects where you used these skills, be ready to share those details.
✨Show Off Your Organisational Skills
The role demands a high level of organisation. Think of examples where you've successfully managed multiple tasks or projects simultaneously. Highlight your methods for keeping track of important documents and deadlines.
✨Communication is Key
You'll need to interact with various teams and visitors, so practice your communication skills. Prepare to discuss how you handle correspondence and maintain professionalism in different situations. A clear and confident delivery will impress your interviewers.
