Assistant Activity Director

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MUST WORK EVERY OTHER WEEKENDS!!!!

Assistant Activity Director Tasks assigned to this position may involve potential and/or direct exposure to blood, body fluids, infectious diseases, air contaminants, and hazardous chemicals.

MUST WORK EVERY OTHER WEEKENDS!!!!

Assistant Activity Director Tasks assigned to this position may involve potential and/or direct exposure to blood, body fluids, infectious diseases, air contaminants, and hazardous chemicals.

Purpose of Your Job Position

The primary purpose of your job position is to assist the Activity Director in planning, organizing, developing, and directing the overall

operation of the Activity Department in accordance with current federal, state, and local standards, guidelines and regulations, our

established policies and procedures, and as may be directed by the Administrator, to assure that an on-going program of activities is

designed to meet, in accordance with the comprehensive assessment, the interests and the physical, mental, and psychosocial well-being of

each resident.

Delegation of Authority

As Assistant Activity Director, you are delegated the administrative authority, responsibility, and accountability necessary for carrying

out your assigned duties.

Job Functions

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the

only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the

work is similar, related, or is an essential function of the position.

Duties and Responsibilities

Administrative Functions

Assist in planning, developing, organizing, implementing, evaluating, and directing the activity programs of this facility.

Assist in the development, administering, and coordinating of department policies and procedures.

Keep abreast of current federal and state regulations, as well as professional standards, and make recommendations on changes in policies

and procedures to the Activity Director and/or Administrator.

Review department policies and procedures, at least annually, and participate in making recommended changes.

Assist in developing and implementing policies and procedures for the identification of medically related activity needs of the resident.

Participate in community planning related to the interests of the facility and the services and needs of the resident and family.

Participate in discharge planning, development and implementation of activity care plans and resident assessments

Interview resident/families as necessary and in a private setting.

Perform administrative requirements, such as completing necessary forms, reports, etc., and submitting such to the Activity Director as

Required

Involve the resident/family in planning activity programs when possible.

Assist in arranging transportation to other facilities when necessary.

Refer resident/families to appropriate social service personnel when the facility does not provide the services or needs of the resident.

Provide information to resident/families as to Medicare/Medicaid eligibility, and other financial assistance programs available to the

resident, as necessary.

Provide consultation to members of our staff, community agencies, etc., in efforts to solve the needs and problems of the resident through

the development of activity programs.

Assist in the review and updating of departmental job descriptions at least annually.

Assume the authority, responsibility, and accountability of Assistant Activity Director.

3

Maintain a productive working relationship with the medical profession and other health related facilities and organizations.

Review and evaluate the department’s work force and make recommendations to the Activity Director.

Coordinate activities with other departments as necessary.

Work with the facility’s consultants as necessary and implement recommended changes as required.

Delegate authority, responsibility, and accountability to other responsible department personnel

Make written and oral reports/recommendations to the Activity Director concerning the operation of the activity department.

Assist in standardizing the methods in which work will be accomplished.

Interpret the department’s policies and procedures to employees, residents, visitors, government agencies, etc.

Keep abreast of economic conditions/situations and recommend to the Activity Director adjustments in activity programs that assure the

continued ability to provide daily activities.

Assist in reviewing and developing a plan of correction for activity deficiencies noted during survey inspections and provide a written

copy of such report to the Activity Director.

Assist the Infection Control Coordinator in identifying, evaluating, and classifying routine and job related activity functions to ensure that

tasks involving potential exposure to blood/body fluids are properly identified and recorded.

Review departmental complaints and grievances from personnel and make written reports to the Activity Director of action(s) taken.

Follow facility’s established procedures.

Assist the Quality Assessment & Assurance Committee in developing and implementing appropriate plans of action to correct identified

deficiencies.

Assist in developing, implementing, and maintaining an ongoing quality assurance program for the activity department.

Participate in facility surveys (inspections) made by authorized government agencies.

Interview residents or family members to obtain activity information.

Ensure that all charted activity progress notes are informative and descriptive of the services provided and of the resident’s response to the

service.

Assist the Activity Director in maintaining a reference library of written material, laws, etc., necessary for complying with current

standards and regulations, and that will provide assistance in maintaining a quality activity program.

Involve the resident/family in planning objectives and goals for the resident

Meet with administration, medical and nursing staff, as well as other related departments in planning activity programs.

Arrange transportation for field trips when necessary

Others as deemed necessary and appropriate, or as may be directed by the Activity Director and/or Administrator.

Agree not to disclose assigned user ID code and password for accessing resident/facility information and promptly report suspected or

known violations of such disclosure to the Administrator.

Agree not to disclose resident’s protected health information and promptly report suspected or known violations of such disclosure to the

Administrator.

Report any known or suspected unauthorized attempt to access facility’s information system.

Other duties as assigned.

Committee Functions

Serve on, participate in, and attend various committees of the facility (i.e., Infection Control, Policy Advisory, Pharmaceutical, Budget,

Quality Assessment and Assurance etc.,) as required, and as appointed by the Administrator.

Provide written and/or oral reports of the programs and activities as required, or as may be directed by such committee(s).

Participate in regularly scheduled reviews of resident discharge plans

Assist the Activity Director in evaluating and implementing recommendations from established committees as they may pertain to activity

services.

Meet with activity personnel, on a regularly scheduled basis, and solicit advice from inter-department supervisors concerning the operation

of the department, assist in identifying and correcting problem areas, and/or the improvement of services.

Attend department head meetings, etc., as scheduled or as may be called.

Schedule and announce departmental meeting times, dates, places, etc., as required.

Personnel Functions

Assist in the recruitment, interviewing, and selection of personnel for the activity department.

3

Assist the Activity Director in determining departmental staffing requirements necessary to meet the activity department’s needs, and assigning a sufficient number of activity personnel for each tour of duty.

Recommend to the Activity Director the number and level of activity personnel to be employed

Assist in scheduling department work hours (including vacation and holiday schedules), personnel, work assignments, etc., to expedite

work.

Delegate administrative authority, responsibility, and accountability to other activity personnel as deemed necessary to perform their

assigned duties and responsibilities.

Counsel/discipline activity personnel as requested or as necessary.

Terminate employment of personnel when necessary, documenting and coordinating such actions with the Personnel Director and/or

Administrator.

Assist in standardizing the methods in which activity programs will be performed and/or administered.

Review and check competence of activity personnel and make necessary adjustments/corrections as required or that may become

necessary.

Maintain an excellent working relationship with other department supervisors and coordinate the activity program to assure that daily

activities can be performed without interruption.

Assure that appropriate identification documents are presented prior to employment and that such records are maintained in the

employee’s personnel record.

Conduct departmental performance evaluations in accordance with the facility’s policies and procedures.

Report occupational exposures to blood, body fluids, infectious materials, and hazardous chemicals in accordance with the facility’s

policies and procedures governing accidents and incidents.

Make daily rounds to assure that activity personnel are performing required duties, and to assure that appropriate activity programs are

being rendered to meet the needs of the resident.

Create and maintain an atmosphere of warmth, personal interest and positive emphasis, as well as a calm environment throughout the

facility

Report known or suspected incidents of fraud to the Administrator.

Ensure that departmental computer workstations left unattended are properly logged off or the password protected automatic screen-saver

activates within established facility policy guidelines

Other duties as assigned.

Staff Development

Assist the Activity Director in the planning, conducting, and scheduling of timely in-service training classes that provide instructions on

“how to do the job”, and ensures a well-educated activity department.

Assist in developing, implementing, and maintaining an effective orientation program that orients the new employee to the department, its

policies and procedures, and to his/her job position and duties.

Provide leadership training that includes the administrative and supervisory principles essential for the activity department.

Encourage the supervisory staff to attend and participate in outside training programs. Schedule times as appropriate.

Assist support services in developing, implementing, and conducting in-service training programs that relate to the activity department.

Attend and participate in continuing educational programs designed to keep you abreast of changes in your profession, as well as to

maintain your license on a current status.

Other duties as assigned.

Safety and Sanitation

Assist the Safety Officer in developing safety standards for the activity department.

Ensure that the department’s policy and procedure manual identifies safety precautions and equipment to use when performing tasks that

may result in bodily injury.

Monitor department personnel to assure that they are following established safety regulations in the use of equipment and supplies.

Ensure that department work areas are maintained in a clean, sanitary, and safe manner.

Ensure that all department personnel follow established departmental policies and procedures, including appropriate dress codes.

Ensure that department personnel participate in and conduct all fire safety and disaster preparedness drills in a safe and professional

manner.

Assist the Infection Control Committee in the development, implementation, and revising of written aseptic and isolation techniques

relative to activities.

Assist in developing, implementing and maintaining a program for monitoring communicable and/or infectious diseases among residents and personnel.

Ensure that activity personnel follow established infection control procedures when isolation precautions become necessary

Assist in developing, implementing and maintaining a procedure for reporting hazardous conditions or equipment

Ensure that department personnel follow established procedures governing the use of labels and MSDSs

Report missing/illegible labels and MSDSs to the safety officer or other designated person.

Ensure that department personnel performing tasks that may involve potential exposure to blood, body fluids, infectious diseases, etc.,

attend appropriate in-service training classes prior to performing such tasks.

Ensure that department personnel follow established procedures governing exposure to blood/body fluids.

Other duties as assigned.

Equipment and Supply Functions

Recommend to the Activity Director the equipment and supply needs of the activity department.

Place orders for equipment and supplies as necessary or as may be required.

Make periodic rounds to check equipment and to assure that necessary equipment is available and working properly.

Check supply rooms to assure that needed activity supplies are on hand to conduct scheduled activities.

Ensure that all personnel operate activity equipment in a safe manner.

Develop and implement procedures that ensure activity supplies are used in an efficient manner to avoid waste.

Ensure that appropriate cleaning supplies are on hand to perform necessary departmental cleaning functions

Ensure that MSDSs are on file for hazardous chemicals used in the activity department.

Other duties as assigned.

Care Plan and Assessment Functions

Assist the Activity Director in developing preliminary and comprehensive assessments of the activity needs of each resident.

Assist the Activity Director in developing a written plan of care (preliminary and comprehensive) for each resident that identifies the

problems/needs of the resident and the goals to be accomplished for each problem/need identified

Encourage the resident/family to participate in the development and review of the resident’s plan of care

Assist in the scheduling of activity care plans and assessments to be presented and discussed at each committee meeting

Ensure that all activity personnel are aware of the care plan and that care plans are used in providing daily activities for the resident.

Review nurses’ notes to determine if the activity care plan is being followed. Report problem areas to the DONS.

Review and revise care plans and assessments as necessary, but at least quarterly.

Develop and maintain a good rapport with all services involved with the care plan to ensure that a team effort is achieved in developing a

comprehensive plan of care.

Other duties as assigned.

Budget and Planning Functions

Forecast needs of the department

Assist in preparing and planning the activity department’s budget for food, equipment, supplies, and labor and submit to the Administrator

for review, recommendations, and approval

Maintain current written records of department expenditures and assure that adequate financial records and cost reports are submitted to

the Activity Director upon request or as necessary

Make departmental adjustments in order to conform to approved budget, and/or as dictated by an analysis of the monthly operating

statement

Report suspected or known incidence of fraud relative to false billings, cost reports, kickbacks, etc.

Resident Rights

Maintain the confidentiality of all resident care information including protected health information. Report known or suspected incidents

of unauthorized disclosure of such information.

Knock before entering a resident’s room.

Ensure that all activity personnel are knowledgeable of the resident’s rights and responsibilities, including the right of refusal.

Review complaints and grievances made by the resident and make a written/oral report to the Activity Director indicating what action(s)

were taken to resolve the complaint or grievance. Follow facility’s established procedures.

Participate in resident/group council meetings as requested and provide support services to such council.

Maintain a written record of the resident’s complaints and/or grievances that indicates the action taken to resolve the complaint and the

current status of the complaint.

Other duties as assigned.

Miscellaneous

Make weekly inspections of all activity functions to assure that quality control measures are continually maintained.

Be prepared to handle emergencies as they come up (i.e., rescheduling work assignments and work schedules, etc.).

Be sure that appropriate protective clothing/devices are on hand for handling infectious waste and/or blood/body fluids.

Work with the facility’s consultants as necessary and implement recommended changes as required

Assist in making appointments for the resident as requested.

Assist in scheduling movies, planning parties, and providing games/activities for residents.

Encourage residents to participate in hobbies and crafts. Provide materials as necessary.

Supervise activities as necessary.

Assist in developing and maintaining an activity schedule.

Provide reading materials in braille, tapes, and records as necessary.

Assist in providing library service for residents through cooperation with local library.

Make routine visits to residents and perform assistance with crafts, projects, etc., as necessary.

May arrange for sale of articles made by residents, i.e., at bazaars, in gift shop, etc.

Assist bed residents by visiting with them, writing letters, running err

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

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